SUNSHINE ORDINANCE TASK FORCE
AGENDA
Tuesday, March 27, 2007
4:00 p.m., City Hall, Room 408
Task Force Members
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Seat 1
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Erica Craven (Vice Chair)
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Seat 8
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Bruce Wolfe
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Seat 2
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Richard Knee
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Seat 9
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Hanley Chan
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Seat 3
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Sue Cauthen
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Seat 10
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Nick Goldman
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Seat 4
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Vacant
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Seat 11
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Marjorie Ann Williams
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Seat 5
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Kristin Chu
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Seat 6
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Doug Comstock (Chair)
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Ex-officio
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Gloria Young
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Seat 7
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David Pilpel
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Ex-officio
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Vacant
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Note: Each item on the Agenda may include minutes, department or agency letters and reports; Task Force reports; and public correspondence. These items will be available for review at City Hall, Sunshine Ordinance Task Force, Room 244.
Call to Order;
Roll Call;
Agenda Changes
| 1. |
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Approval of minutes of February 27, 2007. (action item) (5 min) (attachment)
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| 2. |
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Report from Complaint Committee meeting of January 9, 2007, February 13, 2007, and March 13, 2007. (Sue Cauthen) (action item) (10 min) (attachment)
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06031
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Determination of jurisdiction of complaint filed by Cynthia Laird against the Department of Public Health – HIV Prevention Planning Council for alleged failure to allow photographing during its meeting. (action item) (attachment)
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07001
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Determination of jurisdiction of complaint filed by Debra Ward against the Municipal Transportation Agency for alleged failure to provide records requested. (action item) (attachment)
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07002A
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to allow inspection of the Mayor's Calendar. (action item) (attachment)
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07002B
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to retain correspondence and calendar information. (action item) (attachment)
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07008
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Public Utilities Commission for alleged failure to provide requested records, and untimely response. (action item) (attachment)
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07009
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Mayor's Office of Communications for alleged failure to provide requested emails and email addresses, and failure to provide information incrementally. (action item) (attachment)
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07010
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Determination of jurisdiction of complaint filed by Allen Grossman against the City Attorney's Office for alleged failure to respond in a timely manner, failure to provide records request in original electronic format (MS Word), and failure to provide an exact copy of the records requested. (action item) (attachment)
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07011
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Sheriff's Office for alleged failure to provide video records requested. (action item) (attachment)
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07013
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Determination of jurisdiction of complaint filed by Adam Aufdencamp against the Mayor's Office of Communications for alleged failure to respond to an Immediate Disclosure Request. (action item) (attachment)
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| 3. |
06031
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Public Hearing, complaint filed by Cynthia Laird against the Department of Public Health – HIV Prevention Planning Council for alleged failure to allow photographing during its meeting. (action item) (30 min) (attachment)
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| 4. |
07001
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Public Hearing, complaint filed by Debra Ward against the Municipal Transportation Agency for alleged failure to provide records requested. (action item) (30 min) (attachment)
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| 5. |
07002A
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Public Hearing, complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to allow inspection of the Mayor's Calendar. (action item) (30 min) (attachment)
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| 6. |
07002B
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Public Hearing, complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to retain correspondence and calendar information. (action item) (30 min) (attachment)
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| 7. |
07008
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Public Hearing, complaint filed by Kimo Crossman against the Public Utilities Commission for alleged failure to provide requested records, and untimely response. (action item) (30 min) (attachment)
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| 8. |
07009
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Public Hearing, complaint filed by Kimo Crossman against the Mayor's Office of Communications for alleged failure to provide requested emails and email addresses, and failure to provide information incrementally. (action item) (30 min) (attachment)
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| 9. |
07010
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Public Hearing, complaint filed by Allen Grossman against the City Attorney's Office for alleged failure to respond in a timely manner, failure to provide records request in original electronic format (MS Word), and failure to provide an exact copy of the records requested. (action item) (30 min) (attachment)
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| 10. |
07011
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Public Hearing, complaint filed by Kimo Crossman against the Sheriff's Office for alleged failure to provide video records requested. (action item) (30 min) (attachment)
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| 11. |
07013
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Public Hearing, complaint filed by Adam Aufdencamp against the Mayor's Office of Communications for alleged failure to respond to an Immediate Disclosure Request. (action item) (30 min) (attachment)
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| 12. |
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Report: Rules Committee: Meeting of March 12, 2007. (Bruce Wolfe). (discussion and possible action) (5 min) (attachment)
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| 13. |
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Motion adding Sub-Section B. 8. (a) and (b) to the Task Forces Complaint Procedures: (a) A complainant may waive the 45 day rule and a postponement shall be allowed. Should the complainant again wish to postpone, it shall be by a majority vote of the Task Force.
(b) A respondent may request a postponement but it shall be approved upon the majority vote of the Task Force. (discussion and possible action) (15 min) (no attachment)
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| 14. |
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Report: Compliance and Amendments Committee: meeting of March 14, 2007. (Richard Knee). (discussion and possible action) (5 min) (attachment)
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| 15. |
07005 & 07007
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The Compliance and Amendments Committee has referred to the Task Force the Determination of whether the Department of Telecommunications and Information Services have fully complied with the Order of Determination of February 27, 2007. (discussion and possible action) (15 min) (attachment)
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| 16. |
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Possible amendments to Sections 67.1 to 67.17 of the Sunshine Ordinance and subsequent sections as time permits. (discussion and possible action item) (attachment)
- Sec 67.1 Findings and Purpose.
- Sec. 67.2 Citation.
- Sec 67.3 Definitions.
- Sec 67.4 Passive Meetings.
- Sec 67.5 Meetings to Be Open and Public; Application of Brown Act.
- Sec 67.6 Conduct of Business; Time and Place for Meetings.
- Sec 67.7 Agenda Requirement; Regular Meetings.
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| 17. |
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Administrator's Report. (discussion) (5 minutes) (attachment)
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| 18. |
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Public comment for items not listed on the agenda. Public comment to be held at 5:00 p.m., or as soon thereafter as possible. (no action item) (12 min)
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| 19. |
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Announcements, questions, and future agenda items from the Task Force. (no action item) (5 min) (no attachment)
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Adjournment
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Next Meeting April 24, 2007
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations. Any person speaking during a public comment period may supply a brief written summary of their comments, which shall, if no more than 150 words, be included in the minutes. (Section 67.16
Each member of the public who is unable to attend the public meeting or hearing may submit to the City, by the time the proceeding begins, written comments regarding the subject of the meeting or hearing; these comments will be made a part of the official public record. (Section 67.7-1 (c))
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1.
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Complainant presents his/her facts and evidence
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5 minutes
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Other parties present facts and evidence
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Up to 3 minutes each
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2.
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City responds
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5 minutes
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Other parties of City respond
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Up to 3 minutes each
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Above total speaking time for Complainant and City to be the same
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3.
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Complainant presents rebuttal
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3 minutes
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4.
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Public comment
(Excluding Complainant & City response, witnesses)
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Up to 3 minutes each
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5.
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Matter is with the Task Force for discussion and deliberation
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6.
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Vote by Task Force
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Note: Time must be adhered to, if a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government's duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Frank Darby by mail to Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at sotf@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Mr. Darby or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/
Lobbyist Registration & Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); web site: sfgov.org/ethics.