SUNSHINE ORDINANCE TASK FORCE
MINUTES
Tuesday, January 22, 2002
4:00 p.m.
City Hall, Room 408
Task Force Members
Seat 1 Joshua Koltun
Seat 2 Bruce Brugmann
Seat 3 Vince Courtney
Seat 4 Marie Harrison
Seat 5 Heather Sterner
Seat 6 Hilda Bernstein
Seat 7 Ted Kowalczuk
Seat 8 Robert Planthold
Seat 9 Daniel Guillory
Seat 10 Paul Hogan
Seat 11 Marjorie Ann Williams
Ex-officio Vacant
Ex-officio Hala Hijazi
(All motions adopted unanimously except as noted. First name indicates initiator of motion; second name indicates seconder of motion.)
Called to Order at 4:02 p.m.
Roll Call: Present: Koltun (arrived 4:08 p.m.), Brugmann, Sterner, Bernstein, Kowalczuk, Planthold, Guillory, Hogan, Williams, Hijazi. Absent: Courtney, Harrison.
1. Approval of minutes of December 18, 2001. (Guillory/Williams) (Koltun, Courtney, Harrison absent) (Recused: Planthold)
Member Planthold recused from Task Force vote on the December 18, 2001 minutes because for a substantial part of the meeting he was not a member of the Task Force, but a complainant.
Approval of minutes of January 15, 2002. (Planthold/Kowalczuk) (Courtney, Harrison absent)
2. Report from Chair.
Chair Bernstein reported on the e-mail from Bruce Brugmann and her response
Chair Bernstein reported that she was not familiar with the Conflict of Interest Code for the Sunshine Ordinance Task Force and is not aware that anything was prepared. She will check with Donna Hall, the Sunshine Task Force Administrator for further information and about having this item placed on a subsequent agenda if relevant.
Chair Bernstein reported that attendance at meetings is important in order to function effectively.
Chair Bernstein reported that many requests are coming in from foreign visitors for information about the Sunshine Ordinance and how it is functioning. This week guests from Japan are visiting, and next week guests from South Korea will be visiting.
Chair Bernstein reported that Chancellor Day from City College is interested in seeing what can be done to bring City College into the Sunshine Ordinance. He is forming an Advisory Committee in which two of the attorneys who are involved in drafting the Ordinance have agreed to serve on the Advisory Committee. She stated that she has been asked to serve on the Task Force and asked whether it would require approval from the Task Force. She also received a call from the California Association of Grand Juries who also want information on how Sunshine is functioning and has referred the call to Donna to mail information.
Ernest Llorente, Deputy City Attorney recommended continuing this item to the next meeting because the item is not on the agenda.
3. Report from the City Administrator on progress of index of records.
Jill Lerner, City Administrator’s Office, passed out a list of twenty departments that have been posted on the web. This was the semi-annual report from the City Administrator’s Office.
4. Report from Public Education and Information Committee
Member Guillory, Chair of the Public Education and Information Committee, reported on the last meeting of the Public Education & Information Committee, i.e., a listing of all of the non-profit vendors in San Francisco that receive $250,000 or more from the City and are subject to Administrative Code 12L, and
outreach to community organizations.
5. Annual Report for 2001.
Motion to defer the report. (Brugmann/Koltun) (Courtney, Harrison Absent) Motion withdrawn.
Member Planthold stated this was his last meeting, and he would like to vote on the report. He would like to amend the report by taking out the attendance sheet on Addenda 2 that indicates a non-meeting attendance chart. The October 2 Special Meeting lists attendance for a meeting that never happened because of a lack of quorum.
Recommendation that the packet be placed on the website and that the Task Force Administrator coordinate the process with DTIS.
Motion deferring the Annual Report adoption to the next meeting. (Brugmann/Koltun) Motion withdrawn.
Motion adopted approving the Annual Report for 2001 with the deletion of Addenda 2 of the attendance sheet for the non-meeting of October 2. (Planthold/Hogan) (Courtney, Harrison Absent)
6. Report from Administrator.
Administrator Donna Hall submitted written report.
7. Election of Vice Chair.
Chair Bernstein thanked Vice Chair Planthold for his years of service. A Vice-Chair would have to be nominated to fill the position through April. Reappointments will then be made in April for both the Chair and Vice-Chair.
Member Planthold stated that his resignation is effective February 1 just in case a special meeting should be held.
Member Planthold recused from Task Force discussion on this item. (Koltun/Hogan) (Courtney, Harrison Absent)
Motion nominating Member Koltun for Vice Chair for the next three months. (Brugmann/Williams) (Courtney, Harrison Absent) (Planthold recused)
8. Information briefing and training by the City Attorney’s Office on the elimination of the balancing test and the deliberative process privilege in the San Francisco Sunshine Ordinance.
Deputy City Attorney Jackie Minor presented training to the Task Force.
9. Public Comment
Joe Partnasky recommended that an open packet be placed on the dais for members of the public during the meeting.
The meeting adjourned at 5:20 p.m.
Submitted by Monica Fish, Assistant Clerk
Clerk of the Board Office
* The 1/22/02 Sunshine Ordinance Task Force meeting has been recorded and is on file in the Sunshine Ordinance Task Force Office.
Last updated: 8/18/2009 1:57:04 PM