SUNSHINE ORDINANCE TASK FORCE
MINUTES*
RESCHEDULED MEETING
(from 12/23/03 to:)
Tuesday, December 16, 2003
4:00 p.m., City Hall, Room 408
Task Force Members
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Seat 1
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Nicole Dogwill
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Seat 8
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Garrett Jenkins
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Seat 2
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Bruce Brugmann
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Seat 9
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David Parker
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Seat 3
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Richard Knee
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Seat 10
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Alexandra Nickliss
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Seat 4
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Pawan Mehra
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Seat 11
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Marjorie Ann Williams
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Seat 5
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Heather Sterner
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Ex-officio
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Hala Hijazi
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Seat 6
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Doug Comstock
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Ex-officio
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Donna Hall
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Seat 7
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Sue Cauthen
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Note: First name after motion indicates initiator of motion; second name indicates seconder of motion. All motions unanimous except as noted.
Roll Call: Present: Jenkins, Knee, Nickliss, Sterner, Mehra and Williams. Absent: Brugmann, Cauthen, Comstock, Dogwill, Parker
The meeting convened at 4:00 p.m.
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1.
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Approval of minutes of November 20, 2003. Approved. (Nickliss/Knee) (Ayes: Jenkins, Knee, Nickliss, Sterner, Mehra and Williams) (Noes: None) (Absent: Brugmann, Cauthen, Comstock, Dogwill, Parker)
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2.
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Report from Compliance & Amendments Committee meeting of December 10, 2003.
Committee Chair Richard Knee reported on the meeting of December 10, 2003 as follows.
- Mr. Dan Boreen and the Fire Department agreed to work together to resolve Mr. Boreen’s complaint with Task Force Administrator Hall’s assistance. Task Force Administrator Hall stated that she had been in contact with Mr. Boreen and would be setting up meetings.
- Mr. Peter Witt’s complaint had been continued to the next Compliance and Amendments Committee meeting at which time tapes of recent Taxi Commission meetings would be made available to review.
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4.
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Resolution requesting the City Attorney to designate a Deputy City Attorney to inventory records of Mayor’s Office for preservation as public records and available for public inspection in accordance with the Sunshine Ordinance and the city’s record retention policy.
Mr. Tim Redmond, Bay Guardian discussed designating a Deputy City Attorney and member of the Sunshine Task Force to monitor compliance with retention of public records by the Mayor’s Office during the transition of Mayors. The December 12, 2003 letter from City Attorney, Dennis J. Herrera to Mayor Willie L. Brown, Jr. regarding transition – retention of public records was discussed.
Motion to pass a Resolution requesting the City Attorney designate a Deputy City Attorney or other representative to inventory the records of the Mayor’s Office for preserving as public records and available for public inspection in accordance with the Sunshine Ordinance and the City’s record retention policy and in the spirit and philosophy of providing assistance to the Mayor’s successor and all future successors in obtaining information and background on ongoing issues. (Knee/Nickliss)
Public comment from Mr. Dan Boreen recommending that all shredders should be disallowed in the City and County of San Francisco.
Public comment from Mr. Peter Warfield in strong support of the above motion. He discussed a section in the Sunshine Ordinance that gives the Task Force broad powers to research, investigate and provide reports to City departments with regard to a range of activities related to the Sunshine Task Force Ordinance. Department retention policy was discussed.
Amendment to Motion: Motion to urge the City Attorney to offer assistance to the Mayor, the District Attorney, and all outgoing department heads in ensuring that all public records from their tenures remain intact and be publicly accessible. (Knee/Nickliss) (Ayes: Jenkins, Knee, Nickliss, Sterner, Mehra and Williams) (Noes: None) (Absent: Brugmann, Cauthen, Comstock, Dogwill, Parker)
Public comment from Mr. Dan Boreen to include acting department heads in the motion.
Public comment from Mr. Peter Warfield endorsing the broadest possible application of the above motion.
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3.
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Public hearing, complaint of Daniel Boreen against the Fire Department for alleged failure to provide records. (continued from last meeting)
Mr. Daniel Boreen spoke in support of his complaint stating that the July 22, 2003 Order of Determination did not cover the investigation statements.
No action taken.
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5.
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Administrator’s Report for December.
Task Force Administrator Hall submitted a written report.
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6.
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Public comment for items not listed on the agenda.
No public comment.
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7.
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Future agenda items.
Amendments to the Sunshine Ordinance once the Community Meeting process is complete.
City College.
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Adjournment: The meeting adjourned at 5:00 p.m.
The next meeting of the Sunshine Ordinance Task Force is scheduled for January 27, 2004 at 4:00 p.m.
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*The 12/16/03 Sunshine Ordinance Task Force minutes have been audio recorded and are on file in the Sunshine Ordinance Task Force Office.
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW
MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.
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1.
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Complainant presents his/her facts and evidence
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5 minutes
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2.
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Other parties present facts and evidence
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5 minutes each party
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3.
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City responds
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5 minutes
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4.
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Complainant presents rebuttal
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3 minutes
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5.
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Public comment
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6.
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Matter is with the Task Force for discussion and deliberation
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7.
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Vote by Task Force
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Note: Time must be adhered to
If a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices : The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at Donna.Hall@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/
Lobbyist Registration & Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); web site: sfgov.org/ethics.