April 25, 2006

Seat 1

Erica Craven (Vice Chair)

Seat 8

Bruce Wolfe

Seat 2

Richard Knee

Seat 9

Hanley Chan

Seat 3

Sue Cauthen

Seat 10

Nick Mueller

Seat 4

Pueng Vongs

Seat 11

Marjorie Ann Williams

Seat 5

Heather Sterner

Seat 6

Doug Comstock (Chair)

Ex-officio

Gloria Young

Seat 7

David Pilpel

Ex-officio

Vacant

1.

Approval of minutes of March 28, 2006.

Speakers: Peter Warfield; Lurilla Harris; Kimo Crossman

Motion to approve minutes of March 28, 2006. ( Cauthen / Pilpel )

Ayes: Craven, Cauthen, Vongs, Sterner, Comstock, Pilpel, Wolfe, Mueller, Williams

Absent: Chan

Excused: Knee

2.

Special recognition to Edgar Parker, Jr. for his community service as a contributing member of the Sunshine Ordinance Task Force.

A Certificate of Honor was presented to Edgar Parker, Jr. for his community service as a contributing member of the Sunshine Ordinance Task Force.

Speakers: Edgar Parker, expressed gratitude.

3.

Report from Complaint Committee meeting of March 14, 2006, and April 11, 2006.

Member Cauthen Made the Report

Speaker: Kimo Crossman

06002

Recommendation to accept jurisdiction of complaint filed by Bob Kaufman against the City Attorney's Office for alleged incomplete production of records and non-disclosure of redacted information.

Continued by agreement of the Complainant and Respondent-Department.

4.

06002

Public Hearing, complaint filed by Bob Kaufman against the City Attorneys Office for alleged incomplete production of records and non-disclosure of redacted information.

Continued by agreement of the Complainant and Respondent-Department.

5.

Discussion regarding issues that custodians of records face when handling Immediate Disclosure and regular records requests.

Speakers: Kimo Crossman; Peter Warfield; Rose Dennis, Recreation and Parks Department

The Task Force heard statements from members of the public and a representative from the Recreation and Parks Department.

Members of the public and the department were encouraged to attend the May 8 meeting of the Compliance and Amendments Committee, where they will be discussing this matter further. The Department representative was asked to complete the "Department Sunshine Ordinance Survey" which is available on-line.

6.

Proposed rule from the Rules Committee for discussion and possible adoption by the Task Force. Rule change to the By-laws that add new procedures for Committee Chairs who call special meetings.

Speakers: Peter Warfield; Kimo Crossman

Motion to adopt proposed rule as a new operating procedure. ( Sterner / Craven )

Ayes: Craven, Cauthen, Vongs, Sterner, Comstock, Wolfe, Mueller, Williams

Noes: Pilpel

Absent: Chan

Excused: Knee

7.

Review of Draft Sunshine Ordinance Task Force 2005 Annual Report

Speakers: Peter Warfield

Continued to the next regular meeting of the Task Force, without objection.

8.

Report from the Compliance and Amendments Committee: meetings of April 10, 2006, and Special Meeting April 17, 2006.

Member Craven made the report.

Speakers: Peter Warfield

9.

Report from Education, Outreach and Training Committee: meeting of April 13, 2006.

Member Pilpel made the report.

10.

Report from the Rules Committee: meeting of April 18, 2006.

Member Sterner made the report.

Speakers: Peter Warfield

11.

Administrator's Report.

The Administrator made the report.

12.

Public comment for items not listed on the agenda. Public comment to be held at 5:00 p.m., or as soon thereafter as possible.

Speakers: Kimo Crossman; Peter Warfield

13.

Announcements, questions, and future agenda items from the Task Force.

Chair Comstock asked the Administrator to review the Task Forces policy with regards to minutes and how might the By-laws be changed to address the publics need for better information in our minutes and to report on this at the next regular meeting. Member Craven asked that the provisions of the Sunshine Ordinance regarding minutes of public comment and the By-laws be provided to members prior to the meeting.

Member Pilpel indicated that the next meeting should include the election of offices, review of the procedures, and an appreciation for Member Sterner.

Member Williams suggested that the Task Force have a meeting amongst themselves regarding the Task Force's rules and regulations. Deputy City Attorney Llorente indicated that the meeting would need to be noticed and the public allowed to comment.

Member Craven asked the Administrator to provide the Compliance and Amendments Committee with a log regarding pending referrals.

Speakers: Peter Warfield

Adjournment

The meeting was adjourned at 6:34 p.m.