SUNSHINE ORDINANCE TASK FORCE
MEETING AGENDA
Tuesday, August 25, 2009
4:00 p.m., City Hall, Room 408
Task Force Members
Seat 1 |
Erica Craven-Green(Vice Chair) |
Seat 8 |
Kristin Chu |
Seat 2 |
Richard Knee (Chair) |
Seat 9 |
Hanley Chan |
Seat 3 |
Sue Cauthen |
Seat 10 |
Nick Goldman |
Seat 4 |
(Vacant) |
Seat 11 |
Marjorie Ann Williams |
Seat 5 |
Allyson Washburn |
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Seat 6 |
James Knoebber |
Ex-officio |
Angela Calvillo |
Seat 7 |
Doyle Johnson |
Ex-officio |
(Vacant) |
Note: Each item on the Agenda may include minutes, department or agency letters and reports; Task Force reports; and public correspondence. If any materials related to an item on this agenda have been distributed to the Task Force after distribution of the packet, those materials in addition to the packet are available for public inspection at City Hall, in the Office of the Clerk of the Board, Room 244 during normal office hours.
Call to Order; Roll Call; Agenda Changes
1. |
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Approval of minutes for July 28, 2009, regular meeting. (action item) (5 min) (attachment)
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2. |
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Special recognition to Tanene A. Allison for her community service as a contributing ex-officio member. (discussion) (no attachment) (5 min)
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3. |
08056 |
Hearing on the status of the January 6, 2009, Order of Determination of Anonymous against the SF Police Department. (discussion and possible action item) (attachment) (10 min)
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4. |
09008 |
Hearing on the status of the February 24, 2009, Order of Determination of Anonymous against the SF Police Commission. (discussion and possible action item) (attachment) (10 min)
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5. |
09031 |
Determination of jurisdiction on the complaint filed by Kenneth Kinnard against the Human Rights Commission for allegedly withholding information. (action item) (attachment) (5 min)
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6. |
09031 |
Hearing on the complaint filed by Kenneth Kinnard against the Human Rights Commission for allegedly withholding information. (action item) (attachment) (15 min) |
7. |
09035 |
Determination of jurisdiction on the complaint filed by Dave Schneider against the Clerk of the Board and Supervisor Chris Daly for allegedly denying public comment at a public hearing. (action item) (attachment) (5 min)
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8. |
09035 |
Hearing on the complaint filed by Dave Schneider against the Clerk of the Board and Supervisor Chris Daly for allegedly denying public comment at a public hearing. (action item) (attachment) (15 min)
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9. |
09036 |
Determination of jurisdiction on the complaint filed by Bridgid against the Police Department for allegedly withholding public information. (action item) (attachment) (5 min)
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10. |
09036 |
Hearing on complaint filed by Bridgid against the Police Department for allegedly withholding public information. (action item) (attachment) (15 min)
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11. |
09038 |
Determination of jurisdiction on the complaint filed by Anmarie Mabbutt against the Department of Recreation and Park for allegedly violating Sections 67.21 and 67.25 of the Sunshine Ordinance. (action item) (attachment) (5 min)
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12. |
09038 |
Hearing on the complaint filed by Anmarie Mabbutt against the Department of Recreation and Park for allegedly violating Sections 67.21 and 67.25 of the Sunshine Ordinance. (action item) (attachment) (15 min)
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13. |
09039 |
Determination of jurisdiction on the complaint filed by Rita O’Flynn against the Mayor’s Office of Housing for allegedly deleting email records which were the subject of a Sunshine Ordinance Request for Records. (action item) (attachment) (5 min)
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14. |
09039 |
Hearing on the complaint filed by Rita O’Flynn against the Mayor’s Office of Housing for allegedly deleting email records which were the subject of a Sunshine Ordinance Request for Records. (action item) (attachment) (15 min)
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15. |
09041 |
Determination of jurisdiction on the complaint filed by Anmarie Mabbutt against the Mayor’s Office for allegedly not providing meaningful and accurate information in the agendas. (action item) (attachment) (5 min)
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16. |
09041 |
Hearing on the complaint filed by Anmarie Mabbutt against the Mayor’s Office partment of Recreation and Park for allegedly not providing meaningful and accurate information in the agendas. (action item) (attachment) (15 min)
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17. |
09042 |
Determination of jurisdiction on the complaint filed by Peter Warfield against the Public Library for allegedly refusing to provide copies of a branch library’s renovation plans. (action item) (attachment) (5 min)
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18. |
09042 |
Hearing on the complaint filed by Peter Warfield against the Public Library for allegedly refusing to provide copies of a branch library’s renovation plans. (action item) (attachment) (15 min)
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19. |
09043 |
Determination of jurisdiction on the complaint filed by Peter Warfield against the Library Commission for allegedly denying public comment. (action item) (attachment) (5 min)
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20. |
09043 |
Hearing on the complaint filed by Peter Warfield against the Library Commission for allegedly denying public comment. (action item) (attachment) (15 min)
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21. |
09044 |
Determination of jurisdiction on the complaint filed by Peter Warfield against the Board of Appeals for allegedly redacting information and not providing justification. (action item) (attachment) (5 min)
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22. |
09044 |
Hearing on the complaint filed by Peter Warfield against the Board of Appeals for allegedly redacting information and not providing justification. (action item) (attachment) (15 min)
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23. |
09045 |
Determination of jurisdiction on the complaint filed by Peter Warfield against the Board of Appeals for allegedly withholding information. (action item) (attachment) (5 min)
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24. |
09045 |
Hearing on the complaint filed by Peter Warfield against the Board of Appeals for allegedly withholding information. (action item) (attachment) (15 min)
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25. |
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Use of vendors or third parties to respond to public record requests (Brian Smith, Planning Department) (discussion and possible action) (10 min)
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26. |
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Approval of “Know Your Rights” brochure (action item) (attachment) (10 min)
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27. |
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Report: Complaint Committee meeting of August 11, 2009 (Nick Goldman) (discussion and possible action) (5 min)
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28. |
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Report: Compliance and Amendments Committee: meeting of August 11, 2009. (Erica Craven-Green) (discussion and possible action) (5 min)
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29. |
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Report: Education, Outreach and Training Committee meeting of August 13, 2009. (Sue Cauthen) (discussion and possible action) (5 min)
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30. |
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Administrator’s Report. (discussion) (attachment) (5 min)
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31. |
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Public comment for items not listed on the agenda. Public comment shall be held at 5:00 p.m., or as soon thereafter as possible. (no action) (12 min)
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32. |
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Announcements, comments, questions, and future agenda items from the Task Force. (no action item) (5 min) (no attachment)
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Adjournment Next regularly scheduled meeting: Sept. 22, 2009
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations. Any person speaking during a public comment period may supply a brief written summary of their comments, which shall, if no more than 150 words, be included in the minutes. (Section 67.16)
Each member of the public who is unable to attend the public meeting or hearing may submit to the City, by the time the proceeding begins, written comments regarding the subject of the meeting or hearing; these comments will be made a part of the official public record. (Section 67.7-1 (c))
1. |
Complainant presents his/her facts and evidence |
5 minutes |
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Other parties of Complainant present facts and evidence |
Up to 3 minutes each |
2. |
City responds |
5 minutes |
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Other parties of City respond |
Up to 3 minutes each |
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Above total speaking times for Complainant and City to be the same.
3. |
Matter is with the Task Force for discussion and questions. |
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4. |
Respondent and Complainant presents clarification/rebuttal |
3 minutes |
5. |
Matter is with the Task Force for motion and deliberation. |
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6. |
Public comment (Excluding Complainant & City response, witnesses) |
Up to 3 minutes each |
7. |
Vote by Task Force (Public comment at discretion of chair on new motion and/or on new motion if vote fails.) |
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Note: Time must be adhered to. If a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Administrator by mail to: Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at (415) 554-7724; by fax at (415) 554-7854; or by email at
sotf@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from the Administrator or by printing Chapter 67 of the San Francisco Administrative Code from the Internet, at URL: http://www.sfgov.org/site/sunshine_page.asp?id=34495
Lobbyist Registration & Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); website:
sfgov.org/ethics.