San Francisco Youth Commission
Youth Immigration Committee
DRAFT Meeting Minutes
Wednesday, October 5 2011
3:30-4:30PM
City Hall, Room 345
There will be public comment on each item.
1. Call to Order and Roll Call
Vice Chair Ontiveros called the meeting to order at 3:38pm. Commissioners present: Ontiveros, LaCroix. Student Advisory Council member present: Lin. Members present: Mejia. Staff present: Truong. Commissioners absent: Zukerman, Yang. Members absent: Lee.
2. Approval of Minutes (Action Item)
A. Wednesday, September 14, 2011
Commissioner LaCroix, seconded by Lin moved to approve the minutes of September 14, 2011. The motion was approved unanimously by acclamation.
B. Wednesday, September 21, 2011
Commissioner LaCroix, seconded by Ontiveros moved to approve the minutes of September 21, 2011. The motion was approved unanimously by acclamation.
3. Approval of Agenda (Action Item)
Commissioner LaCroix, seconded by Ontiveros moved to approve the agenda. The motion was approved unanimously by acclamation.
4. Public Comment on Items not on Agenda (Discussion Only)
There were none.
5. Business (All Items to Follow Discussion and Possible Action)
A. Update on Immigrant Youth Summit: Resource Fair and moderators confirmations, new agenda, and timeline.
Vice Chair Ontiveros asked for an update on the status of the resource fair and confirmation of moderators for the breakout sessions of the Immigrant Youth Summit.
Staff Truong shared information on the confirmed organizations tabling at the Resource Fair, they include: the Youth Commission, Student Advisory Council, Community Youth Center, Vietnamese Youth Development Center, and Arriba Juntos. Truong collected more information on people to contact for breakout session. Truong also updated committee members on the changes made to the timeline and agenda of the summit. The Immigrant Youth Summit will now take place from 10:15am-4:30pm, students would have to fill out permission slips and 9 buses will be picking up students from the following 9 high schools: Galileo, Lincoln, Washington, Thurgood Marshall, SF International, Mission, Balboa, Burton, and International Studies Academy; based on data and input from committee members, these are the schools with the highest proportion of English Language learners.
Committee members then looked over the updated agenda and asked clarifying questions on which break out session workshops still needed moderators. Members discussed how the small group discussions would take place and had a thoughtful conversation on questions to survey students, start small group discussions, as well as discussed different ways of following up with the attendees after the event.
Student Advisory Council member Lin asked about the relevancy of a violence prevention workshop at the summit. Lin stated that she would like all the moderators lead discussions that directly target immigrant youth, and not discuss the topics in a general way.
Staff Truong shared that the list of break out themes has been finalized based on discussions with committee members in past meetings.
Mejia also stated that the issue of violence is prevalent in all immigrant communities and the publicity of it is often different depending on cultural backgrounds. Mejia emphasized to his colleagues that a violence prevention workshop is definitely needed for young immigrant students.
Chair Yang arrived to the committee meeting at 4:17pm.
Chair Yang also shared information on confirmed speakers.
Committee members then had a vigorous discussion on students only being allowed to attend one break out session when the summit has been extended. After debating to see if it would at all be possible to find room for students to have the option of attending a second break out session, members agreed that this would be the first summit they are helping to put on and that a quality workshop for the immigrant students is better than trying to squeeze in two short sessions for each student. Chair Yang also noted the importance of having city officials and guest speakers as it symbolizes support from adults to the young immigrant community.
Staff Truong also noted the difficulties of switching around moderators and guest speakers time schedules.
Committee members were very excited and are committed to helping out with the clean up, set up, and preparation in the weeks leading up to the event.
Ontiveros left the meeting at 4:29PM to attend the Youth Justice Issues committee meeting that was taking place after the Youth Immigration committee meeting.
B. IYS Student Intake Form
Committee members looked over the sample student intake form.
Commissioner LaCroix made suggestions to the formatting of the intake form. Members agreed that the intake form is youth and user friendly.
C. October 6, 2011- Presentation at Principal’s meeting at Balboa High School, 8:30am
Staff Truong updated members on the preparation and materials that would be handed out to principals on October 6th. Mario Yedidia and Phimy Truong, Youth Commission staff, Danielle Lam, Office of Civic Engagement and Immigrant Affairs staff, and Florence Corteza, intern to the Mayor’s Education Advisor would all be attending the principals meeting. Youth Commission staff would be giving the 10 minute presentation and collect contact information from principals interested in supporting this event.
D. Next Steps
Committee members discussed raffle prizes options. Members also agreed to email staff their time of availability in the coming weeks. Members will be contacted by staff for input on surveys, small group discussion questions, and summit preparation.
6. Adjournment
Chair Yang adjourned the meeting at 4:46pm.
Any materials distributed to the members of the Youth Commission within 72 hours of the meeting or after the agenda packet has been delivered to the members are available for inspection—along with minutes of previous Youth Commission meetings and all supplementary information—at the Youth Commission office during regular office hours (9am to 6pm, Monday—Friday). The Youth Commission office is located at:
City Hall, Room 345
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102
Phone: (415) 554-6446, Fax: (415) 554-6140
Email: youthcom@sfgov.org
www.sfgov.org/yc
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
(Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE, please contact:
Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689
Phone: (415) 554-7724, Fax: (415) 554-5784
E-mail: sotf@sfgov.org
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Ordinance
Task Force, at the San Francisco Public Library, and on the City’s website at
http://www.sfgov.org.
The ringing and use of cell phones, pagers, and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic device.
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity, or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals.
To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Mario Yedidia, Youth Commission Director [phone: 415-554 6254; email: mario.yedidia@sfgov.org] at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday.
