| DATE: | Tuesday, April 27, 1999 | |
| TIME: | 6:00 p.m. - 8:00p.m. | |
| PLACE: | 1 Dr. Carlton B. Goodlett Place, Rm.278 |
1. Call to Order and Roll Call:
The meeting was called to order at 6:10 PM. Present: Vitaly, Butler, Kutner, Lamo, Robertson, Rothman, Turner (7) Absent: Chen, DeVries, Ingraham, Michaels, Otalvaro-Hormillosa, Prozan, Slozberg (7) Ricardo Quinones of DCYF and John Kennedy from the City Attorney’s office were also present as well as a member of the public Arawn Eibhlyn.
2. Approval of Agenda: Quorum not present, agenda not approved. (Objections to agenda could be but not limited to: amending the order of items on the agenda, asking to remove an item from the agenda, correct typographical errors, etc.)
3. Approval of Minutes April 14, 1999: Quorum not present, minutes not approved.
4. New Business:
- A. Discussion re: Presentation on how to draft Memorandums of Understanding. John Kennedy of the City Attorney’s office spoke briefly about how MOUs are drafted and how they should be formatted. He also stated we can call him if we have questions, see Josh for phone #.
- Contact people, title, phone numbers (direct lines) and where they are in the departments.
- City Department/ programs within department that address certain recommendations.
- Description of agency branches (this recommendation falls within the Community Health, mental health division of DPH and they do this....)
- Include MOUs when possible
- Have you sent or received any corespondance regarding these recommendations, if so what?
A MOU is an agreement between agencies/departments where you do not need a contract. Often used for agreements that do not involve money. Things that should be included in a MOU:
- -Name of parties
-Time period in which to complete agreements
-How Task Force will monitor progress
-Expiration date of MOU (there should be an expiration date, even if it is as simple as when the department says they will be in full compliance.
-Signed by Task Force and Department Head.
-Can include a clause that says Youth Commission will be responsible for MOU if Task Force no longer exists.
Plan on brining a draft MOU with you, this way you can work off of it when you meet with the Department. OVERALL MOUs are a negotiation tool, give and take until an agreement is reached.
B. Discussion and possible action re: Task Force Members in violation of the attendance policy (Lauren Michaels). Lauren has requested to be removed from the Task Force. No action could be taken.
C. Discussion re: Progress report from members who have not been able to attend meetings. Gina apologized that she could not attend meeting but said she is willing to work on anything we may need her to just give her a call.
Oren just returned from Israel and was recouping from his trip, he will be at the next meeting.
No report from Rebecca.
D. Discussion and possible action re: Final Report to the Board of Supervisors. Task Force members discussed possible formats for the final report, substance, timeline and next steps for writing report. We had planned to use the database as a tool to gather the information for the report but that has not worked.
- - Members felt that the report should be formatted similar to the report from the hearing for continuity’s sake but that the document should be easier to read and more youth friendly.
-We should use the thematic clumps that we separate the recommendations into when we prioritized them. We should broadly discuss what action has been taken on each theme of recommendations, like what has happened around training in the schools instead of answer what has happened on each recommendation since they are redundant, oftentimes.
-We should recognize those groups that have helped to implement these recommendations and praise their work (CUAV, SFUSD, etc...).
-Include MOUs with departments in report.
-We should make findings on what still needs to be done and what departments have and have not completed.
-We should have a brief synopsis in the begginning of the document so people can quickly review what we have to say.
-We should have two sections for recommendations which have been completed and ones that have not within the completed section we should note those that were completed before we started.
-We should have the final report refer back to the original document, use the same recommendation numbers and format.
-We should throw a party/press event to announce our findings and celebrate our efforts.
-TIMELINE!!!! This report MUST be at the printers in final form by JULY 1, 1999!!!!!!!
-Everyone should begin to write out what action has been taken on your recommendations and should get that information to Josh no later then May 24th.
Other Issues
-We should create the report as well as a training manual on how to do the work we did, brief overview of our findings (needs to be tight and professional).
-An updated list of resources could be created for LGBTQQ youth. We could let them know who they should speak with when issues or concerns come up (This could be a task for the new Task Force members to take on when they start next year).
-We should use charts and bullet points to organize our information.
-We should present report to Board of Supervisors, Youth Commission, Human Rights Commission as well as other Commissions.
F. Discussion and possible action re: Creation of a community advisory group, organized by this body to work on LGBTQQ issues. A community member suggested that the Task Force pull together a meeting of indivduals in the community who could follow up on the work we have been doing and put pressure on for more recommendations to be completed. We would help pull the meeting together and get everyone in one room but end our participation at that point and let the community decide the details of whether this is a good idea and if so how it should be formatted. We could pull this meeting together and report to them what our finding our, sometime in August. A Tuesday evening in August at 6pm, possibly August 10th.
G. Discussion and possible action re: Working groups. Break out into working groups and discuss implementation of recommendations.
H. Working group reports: Working groups did not meet, no reports.
I. Discussion and possible action re: Setting next meeting’s agenda.
-Report to the Board.
-Turn in feedback regarding recommendations to Josh if possible.
- -Vitaly reported that the know your rights manuals are out, see him if you want one.
-Free Zone is a new safe space for questioning and queer youth on Saturdays from 6-9pm at 518 Waller at Steiner near Haight and Fillmore.
7. Adjournment: The meeting was adjourned at 7:40 pm.