November 29, 1999

San Francisco Youth Commission
Executive Committee Meeting Minutes

Monday, November 29, 1999
6:30pm to 8:00pm
City Hall, Room 345

Present: Bill Barnes, Francisco Castillo, Jessica Devine, Jewnbug; staff: Susan Kim

1. The meeting was called to order at 6:35pm.

2. The agenda was approved.

3. The minutes of the November 1, 1999 meeting were approved.

4. There was no public comment.

5. Officers’ Report: Jewnbug is working on the January 18, 2000 Community Meeting. Bill Barnes suggested that we find a replacement for Commissioner Durkee.

6. New Business
   1. Youth Commission Retreat

      The Retreat would be for EC members, convenors and YC staff. At the EC meeting on Tuesday, December 7^th, the EC would determine the objectives for the retreat. The Commissioners proposed having the retreat on Sunday, December 12^th. Some ideas about objectives for the retreat included:

      • Community building (games, etc.); Have fun
      • Review and better understand roles and responsibilities of officers
      • Develop plans: Outreach and Media & Public Relations
      • Make a thoughtful plan of policies and projects the Youth Commission takes on
      • Ensure committees are running efficiently

   2. Process for selecting at-large youth for Youth Commission Committees

      The Executive Committee decided to have the committees decide who will be in their committee. They decided that final committee membership should be by January 10, 2000. Commissioner Barnes and Strohlin will make a flyer to recruit committee members by Friday, December 3, 1999.

   3. Proposal to outline roles for Youth Commission sponsored projects

      Commissioner Barnes thought that a clear statement of responsibilities of the Commission and the partnering agency would ensure that all partners are clear on their roles. Barnes suggested that once the Commission takes on a project, the Commissioner interested in the project drafts the roles and responsibilities of the organizations. Also when individuals bring projects before the Commission, they should also bring a proposal of actions they would like the Commission to take.

   4. Training for Executive Committee members in their areas of responsibility

      Commissioner Barnes suggested that Youth Commissionersfill out a form indicating what skills they offer to the group.

   5. Next Executive Committee Agenda
      • Planning the retreat

No Staff Report, No Announcements. The meeting adjourned at 8:05pm.