December 16, 2013 Regular Meeting

CALL TO ORDER

2:02 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina Roccanova

Present

President Scott R. Heldfond presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of December 2, 2013

Action:

Adopted the minutes.   (Vote of 5 of 0)

ANNOUNCEMENTS  (Item No. 4)

President Heldfond took a moment to wish everyone a Happy Holiday season and a Happy New Year.  He noted that 2013 was an eventful year, and highlighted those events of particular note.  President Heldfond concluded his comments by thanking all City employees and union representatives, and indicated that he looks forward to working with them next year.                                            

HUMAN RESOURCES DIRECTOR’S REPORT

0331-13-1

Conviction History Program Overview.  (Item No. 5)

Speakers:

Ted Yamasaki, Department of Human Resources

Derek Kim, Municipal Transportation Agency

Action:

Accepted the presentation.  (Vote 5 to 0)

EXECUTIVE OFFICER’S REPORT

0335-13-1

Department’s Fiscal Years 2014-15 and 2015-16 Budget Preparation Schedule.  (Item No. 6)

Speakers:

Sandra Eng, Civil Service Commission

Action:

Adopted the Report.  Directed Commission staff to prepare the Department’s Fiscal Years 2014-15 and 2015-16 Budget Request at anticipated (rather than at current) service and staff levels.  (Vote of 5 to 0)

0333-13-8

Review of Request for Approval of Proposed Personal Services Contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4054-13/14

Children, Youth & Families          

$1,300,000             

DCYF seeks a fiscal intermediary to provide fiscal and human resources support for the Youth Empowerment Fund. The Youth Empowerment Fund is a funding stream established by the Children's Amendment. The Children's Amendment states that a minimum of three percent of the Children's Fund must be spent on youth-initiated projects. These funds are referred to as the Youth Empowerment Fund. DCYF seeks to contract with a fiscal intermediary that can provide fiscal management for mini-grants to youth-initiated projects, hire and support youth interns to act in an advisory capacity to the Fund and to manager annual youth-led events.

Regular

6/30/2016

4055-13/14

Public Utilities Commission

$8,000,000

A pool of qualified as-needed consultants will support the San Francisco Public Utilities Commission’s (SFPUC) efforts to implement the Commission approved Community Benefits Policy across the agency and throughout the Sewer System Improvement Program (SSIP), a 20-year, multi-billion dollar citywide investment upgrading our aging sewer infrastructure. The SSIP will ensure San Francisco has a reliable and seismically safe sewer system that promotes community benefits, economic inclusion, and environmental justice.

Regular

12/31/2021

4056-13/14

Public Library

$1,100,000

BiblioCommons is a "Software as a Service" solution to deliver a "social discovery" experience and a much improved search to public library Catalog users. "Social discovery" allows users to comment on materials in the collection. BiblioCommons employees will review  comments flagged by users and implement next steps, which may include notification and removal.

Regular

6/1/2020

4057-13/14

Health Service System

$2,250,000

As recommended by the San Francisco Board of Supervisors Budget Analyst, the Health Service System needs to develop centrally coordinated health promotion programs for employees and retirees. Health insurance for nearly 110, 000 employees, retirees and their families costs over $750 million annually. During 2013 rates and benefits negotiations, The Board of Supervisors and City labor leaders expressed a strong commitment to employee and retiree health and wellness programs as an integral part of a cost containment strategy. This includes building online tools to advance decision support and patient education, expanding in person outreach at events across departments, and promoting high levels of participation in preventive and condition management programs.

Regular

6/30/2018

4058-13/14

Municipal Transportation Agency

$200,000

The contractor will conduct executive searches to identify, assess and recruit candidates for five high-level specialized management positions at the San Francisco Municipal Transportation Agency (SFMTA). Services will include: developing search strategies; identifying and recruiting potential candidates; evaluating interested candidates; presenting final candidates; and performing follow-up duties as required.

Regular

12/31/2014

4038-10/11

Police

Current Approved Amount

$700,000

Increase Amount Requested

$618,000

New Total Amount Requested

$1,318,000

Contractor will provide technical support via telephone and E-Mail. Contractor will also provide monitoring of the system with proactive remedies to any problems that arise along with software updates and upgrades. Refresher training, forensic reports and expert witness testimony will also be provided. Contractor will also provide repair and replacement for any components damaged by weather, problems with telephone line connections, problems with unforeseen growth of foliage and any other causes that are uncontrollable by the contractor.

Modi-

fication

9/1/2016

4103-09/10

Police

Current Approved Amount

$210,000

Increase Amount Requested

$34,000

New Total Amount Requested

$244,000

To provide Court Reporting Services and Transcription as needed for Disciplinary Hearings and Police Commission Meetings, along with the transcription of tapes from interviews done with the Police Departments Management Control Division and other investigative units within the Police Department.

Modi-

fication

6/30/2016

4096-05/06

Public Health

Current Approved Amount

$1,310,000

Increase Amount Requested

$812,500

New Total Amount Requested

$2,122,500

Therapeutic apheresis is a procedure in which the patient's blood is collected using automated US Food and Drug Administration (FDA) - approved devices, separated into its components (Red Blood Cells [RBC], White Blood Cells [WBC], Platelets and/or plasma) and filtered. The suspected pathologic component is discarded, and the remaining components are returned to the patient along with replacement fluids. Auto transfusion services are used in an effort to reduce allogeneic (blood from a donor) blood transfusion. It is indicated in a variety of surgical procedures whenever major blood loss is anticipated and it is the only acceptable method of transfusion for Jehovah's Witnesses patients because blood remains in continuity within the auto transfusion circuit.

Modi-

fication

6/30/2019

4105-10/11

Public Health

Current Approved Amount

$6,200,00

Increase Amount Requested

$3,790,000

New Total Amount Requested

$9,990,000

Intermittent, as-needed pharmacist and pharmacy technician registry services for use during unusually high patient activity, workload peaks or low staffing levels of Civil Service employees due to unscheduled staff absences or shortages.

Modi-

fication

12/31/2016

Speakers:

Laura Moye, Department of Children, Youth &Their Families, spoke on PSC #4054-13/14.

Kofo Domingo and Kay Fernandez, Public Utilities Commission, spoke on PSC #4055-13/14.

Donna Marion and Laura Lent, San Francisco Public Library, spoke on PSC #4056-13/14.

Pamela Levin and Rosemary Passantino, Health Service System, spoke on PSC # 4057-13/14.

John Monroe, San Francisco Police Department, spoke on PSC #4103-09/10.

Action:

1)      Approved PSC #4054-13/14, subject to the Department of Children, Youth &Their Families agreeing to confer with its legal counsel on whether there are any potential risks related to the employment status of the youth interns.  (Vote of 5 to 0)

2)      Approved PSC # 4055-13/14, on condition that there be an educational/training component for City employees included in the contract, and that the PUC report back to the Commission in three (3) years on the progress of the contract.  (Vote of 5 to 0)

3)      PSC # 4056-13/14 was postponed to the meeting of January 6, 2014 so that the San Francisco Public Library can reevaluate its submission and work with the Executive Officer to address the questions and concerns raised by the Commission regarding training for City employees.  (Vote of 5 to 0)

4)      PSC # 4057-13/14 postponed to the meeting of January 6, 2014 so that the Health Service System can obtain clarification as to the legal advice the department received from the Deputy City Attorney. 

(Vote of 5 to 0)

5)      PSC # 4103-09/10 postponed to January 6, 2014 so that the San Francisco Police Department can notify SEIU, Local 1021. 

(Vote of 5 to 0)

6)      Approved the request for all remaining PSCs.  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0334-13-1

Department of Human Resources’ 2013 Workforce Utilization Analysis Report.  (Item No. 8)

Speakers:

None.

Action:

Accepted the report.  (Vote of 5 to 0)

0298-13-5

Proposed Amendments to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Police Department, Volume II Rule 211 – Examinations. 

(Item No. 9)

November 18, 2013:

Adopted the Executive Officer’s report.  Directed the Executive Officer to post the proposed revisions to Civil Service Rule 211–Examinations in accordance with the Charter and Civil Service Rules.  (Vote of 4 to 1; Commissioner Roccanova dissented.)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report.  Adopted the proposed amendments to Civil Service Rule Series 211, Examinations. 

(Vote of 5 to 0)

0332-13-1

Preliminary Work Plan:  Salary Setting for the City and County of San Francisco Board of Supervisors for a Five (5) Year Cycle, Effective July 1, 2014 through June 30, 2019, In Accordance with Charter Section 2.100.  (Item No. 10)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Adopted the report.  (Vote of 5 to 0)

0233-13-7

Request for hearing by Marcus Campos on his Future Employment Restrictions with the Department of Public Health.  (Item No. 11)

Speakers:

Denise Fisher, Department of Public Health

Action:

Adopted the report.  Denied the appeal by Marcus Campos of his Future Employment with the Department of Public Health.  Marcus Campos failed to appear.  (Vote of 5 to 0)

0046-12-7

Request for Hearing by Lock Kwan on his Future Employment Restrictions with the City and County of San Francisco.  (Item No. 12)

October 21, 2013:

Continued to a future meeting date to be scheduled within 60 days so that the San Francisco Public Utilities Commission and Lock Kwan may address the questions raised by the Commission. 

(Vote of 5 to 0)

Speakers:

Justine Hinderliter, Public Utilities Commission

Bonnie Jones, Public Utilities Commission

Brian Henderson, Public Utilities Commission

Ging Louie, IFPTE Local 21

Lock Kwan, Appellant

David Pilpel, Member of the Public

Action:

Adopted the report.  Denied the appeal by Lock Kwan of his Future Employment with the City and County of San Francisco. 

(Vote of 5 to 0)

Public comment on all matters pertaining to Items #14 through #18.  (Item No. 13)

None.

Vote on whether to hold Item #16 in Closed Session – Action Item.  (Item No. 14)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b))

Speakers:

None.

Action:

The Commission voted to conduct Item #16 in Closed Session. 

(Vote of 5 to 0)

Vote on whether to hold Item #17 in Closed Session – Action Item.  (Item No. 15)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b))

Speakers:

None.

Action:

The Commission voted to conduct Item #17 in Closed Session. 

(Vote of 5 to 0)

0205-13-4

Closed Session – Appeal by Jason Cardoza of his Background Rejection for a 1934 Storekeeper Position with the San Francisco Police Department.  (Item No. 16)

October 7, 2013:

Postponed to a future meeting when the matter may be heard in Closed Session. 

Action:

Adopted the report; denied the appeal by Jason Cardoza.  Jason Cardoza failed to appear.  (Vote of 5 to 0)

The Closed Session on this matter started at 4:31 p.m. in City Hall Room 400.  The following individuals were present for Item #16:

Scott R. Heldfond, President, Civil Service Commission

E. Dennis Normandy, Vice President, Civil Service Commission

Kate Favetti, Commissioner, Civil Service Commission

Gina Roccanova, Commissioner, Civil Service Commission

Douglas Chan, Commissioner, Civil Service Commission

Micki Callahan, Human Resources Director

Paul Zarefsky, Deputy City Attorney

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Lizzette Henriquez, Civil Service Commission

Jennifer Bushman, Civil Service Commission

Sargent Walter Ware, San Francisco Police Department

Gary Barner, JD Wesson Investigator

Julie Lazar, San Francisco Police Department

0185-13-4

Closed Session – Appeal by Aaron Lampkin of his Background Rejection for a 9209 Police Service Aide Position with the San Francisco Police Department.

(Item No. 17)

October 7, 2013:

Postponed to a future meeting when the matter may be heard in Closed Session. 

Action:

Adopted the report; denied the appeal by Aaron Lampkin.  Aaron Lampkin failed to appear.  (Vote of 5 to 0)

The Closed Session on this matter started at 4:38 p.m. in City Hall Room 400.  The following individuals were present for Item #16:

Scott R. Heldfond, President, Civil Service Commission

E. Dennis Normandy, Vice President, Civil Service Commission

Kate Favetti, Commissioner, Civil Service Commission

Gina Roccanova, Commissioner, Civil Service Commission

Douglas Chan, Commissioner, Civil Service Commission

Micki Callahan, Human Resources Director

Paul Zarefsky, Deputy City Attorney

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Lizzette Henriquez, Civil Service Commission

Jennifer Bushman, Civil Service Commission

Sargent Walter Ware, San Francisco Police Department

Julie Lazar, San Francisco Police Department

Closed Session ended at 4:37 p.m. and reconvened in Open Session at 4:38 p.m.  (Item No. 18)

a)

Vote to elect whether to disclose any or all discussions held on Item #16 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted to disclose the vote, but not to disclose the discussions on the item during Closed Session.  (Vote of 5 to 0)

b)

Vote to elect whether to disclose any or all discussions held on Item #17 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted to disclose the vote, but not to disclose the discussions on the item during Closed Session.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 19)

Commissioner Favetti requested that the San Francisco Municipal Transportation Agency provide a report on their Conviction History policy and procedures.  She also directed the Executive Officer to work with the Municipal Transportation Agency and the Department of Human Resources on establishing a regular annual report on their Conviction History Program. 

Commissioner Favetti requested that the Inspection Service report regarding the Public Utilities Commission’s resignation procedures also include a recommendation that the check-off procedures include turning off access to the department’s computers. 

Vice President Normandy requested that the Executive Officer arrange for a briefing on the impact of the Affordable Care Act on City employees.

ADJOURNMENT  (Item No. 20)

4:46 p.m.