December 2, 2013 Regular Meeting

CALL TO ORDER

2:08 p.m.

ROLL CALL

President Scott R. Heldfond

Excused (Notified Absence)

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina Roccanova

Present

Vice President E. Dennis Normandy presided.

The Commission had a moment of silence in memory of Anita Sanchez, former Executive Officer of the Civil Service Commission.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of November 18, 2013

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director, announced that the Department of Human Resources’ Workers’ Compensation Program is in the process of implementing components of SB863.  Ms. Callahan also reported that the City and County of San Francisco’s Workers’ Compensation costs compare favorably to those of other jurisdictions throughout the state. 

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Jennifer Johnston, Executive Officer, announced the upcoming semi-annual Merit System Training to be held on December 17, 2013 for City employees.  She noted the growing number of managers interested in attending, and will report the total number of RSVPs at the next meeting.  Ms. Johnston encouraged City employees who are interested in attending the training to contact the Civil Service Commission office for more information.

0313-13-8

Review of Request for Approval of Proposed Personal Services Contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4053-13/14

Municipal Transportation Agency

$24,700,000

The consultant will provide proprietary software and hardware for the Advanced Train Control System (ATCS) to automatically control the movements of the trains within Central Subway. This system is similar to the existing ATCS currently used in the Muni Metro Subway. The consultant will configure, program, upgrade, and expand the system so that the new train control systems computerize the automatic movement of the trains within the Central Subway to work with the existing Muni Metro system. The contract duration is a result of working within the scope of service of the larger construction contract. The development portion of the work is within the first two years with the implementation and testing phase to be done in the last 18 months prior to start of revenue services.

Regular

12/31/2018

44422-13/14

Airport Commission

$3,000,000.00

Contractor will provide architectural and engineering support services for facilities improvements at San Francisco International Airport (SFO), including but not limited to maintenance tasks in the schematic, design, development, and construction support phases. Contractor will be required to work on time sensitive tasks initiated through the Design, Construction and Technology Division’s Help Requests as approved by the Airport Deputy Director. A Contractor with airport expertise is needed to ensure proper and timely development and implementation of tasks.

Regular

1/31/2019

43208-13/14

Airport Commission

$16,000,000.00

Project Management Support Services (PMSS) teams with experience at airports to manage the design and construction of the Terminal 1 Redevelopment Program (T1 Program) Enabling Projects. Work will include project planning, controls, reporting, scheduling, budgeting, document control, coordination, design management, contracts management and constructability review for the following enabling projects: 1) Temporary Boarding Area B and Passenger Security Screening Checkpoint; 2) South Field demolition and hazardous material abatement; 3) Utility infrastructure upgrades and relocations; 4) Security and Special Systems improvements; 5) Various airport, airline, and agency related tenant relocations; and 6) South Field facility relocations, including the vehicle screening checkpoint, emergency response facility, aircraft taxi lanes, Ground Transportation Unit, Airport Commission car wash, gas station, and radio shop.

Regular

12/1/2018

49930-13/14

Airport Commission

$8,000,000.00

Contractor will provide program management support services for the San Francisco International Airport’s (SFO) multi-year phased Consolidated Administration Campus (CAC) Program, including but not limited to: program planning (development of a design guideline, master plan redevelopment, market analysis, reporting, scheduling/phasing and budgeting); design management; document control (including contracts management); and constructability review.

Regular

12/31/2021

4125-11/12

Sheriff

Current Approved Amount

$1,150,000

Increase Amount Requested

$0

New Total Amount Requested

$1,150,000

Services are needed to provide electronic home detention monitoring and case management services for inmates who qualify for home detention as an alternative to incarceration. Services include adjunct case management to monitor inmate's outpatient participation in substance abuse or mental health programs and urinalysis to monitor sobriety.

Modi-

fication

3/31/2014

4026-06/07

Controller

Current Approved Amount

$1,035,000

Increase Amount Requested

$500,000

New Total Amount Requested

$1,535,000

In 2006, the City selected JobAps through a Request for Proposals (RFP) process to provide the City a website and web-based vendor-hosted job application system. The City currently uses JobAps to post, accept and process job applications, including examinations, as an integral component of the City's hiring/referral process. The JobAps applications is integral to Project eMerge's ability to implement a full-service Human Capital Management system that satisfies the City's civil service employee appointment business requirements. Additionally, the application furthers the cloud computing direction of the City. The JobAps contract requires an annual hosting fee. On an as-needed basis, JobAps must configure the proprietary system to meet the City's changing business requirements.

Modi-

fication

01/31/2016

3071-12/13

Economic and Workforce Development

Current Approved Amount

$49,900

Increase Amount Requested

$103,100

New Total Amount Requested

$153,000

The Office of Economic and Workforce Development (OEWD) is working with the Golden State Warriors to build a multi-purpose venue on Piers 30-32 and on Seawall Lot 330. A16-member Citizen Advisory Committee (CAC) has been established to solicit public feedback and provide recommendations around various topics pertaining to the proposal. To this end, OEWD requires consultation assistance in facilitating, gathering, and synthesizing information from multiple CAC meetings; requiring coordination, interviews, and consistent communication with members and the City, technical support, developing a toolkit and templates to guide the committee and subcommittees, and in developing summaries of feedback and recommendations based on public/member input.

Modi-

fication

06/30/2015

3092-12/13

Economic and Workforce

Development

Current Approved Amount

$49,900

Increase Amount Requested

$250,100

New Total Amount Requested

$300,000

The Office of Economic and Workforce Development (OEWD) is working with the Golden State Warriors to build a multi-purpose venue on Piers 30-32 and on Seawall Lot 330. To this end, OEWD requires assistance in evaluating and analyzing the project's impact on a qualitative basis. The in-depth real estate economic analysis is required to determine whether the proposed benefits and impacts are commensurate with the negotiation process with the developer.

Modi-

fication

06/30/2015

Note:

Commissioner Roccanova requested to be recused from voting on PSC numbers 3071-12/13 and 3092-12/13 in order to avoid any appearance of impropriety, since her law firm represents parties in a similar seawall lot project. 

Speakers:

Paul Miyamoto, San Francisco Sheriff’s Department, spoke on PSC #4125-11/12.

Lily Conover and Jack Wood, Office of the Controller, spoke on PSC #4026-06/07.

Actions:

1)      Commissioner Roccanova was recused from voting on PSC numbers 3071-12/13 and 3092-12/13.  (Vote of 4 to 0)

2)      Approved PSC numbers 3071-12/13 and 3092-12/13. 

(Vote of 3 to 0)

3)      Approved the request for all remaining PSCs.  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0314-13-8

Review of Request for Approval of Proposed Personal Services Contract Number 4025-13/14.  (Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4025-13/14

Public Utilities Commission

$5,000,000

The proposed work includes inspection and observation of testing of equipment, machinery and products to be furnished for Water and Wastewater Treatment Plants, water distribution and wastewater collection projects. Services include inspection, surveillance, sampling and testing of structural steel, fabricated steel pipe, mechanical and electrical equipment and large-diameter valves conducted at various procurement facilities, both national and international.

Regular

12/1/2018

November 18, 2013:

PSC #4025-13/14 was postponed to the meeting of December 2, 2013 at the request of the Public Utilities Commission. 

Speakers:

None.

Action:

Approved the request for PSC #4025-13/14.  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0315-13-1

Annual Report on Anticipated and Actual Numbers and Classifications of “Promotive Only” Examinations at the San Francisco Municipal Transportation Agency (SFMTA).  (Item No. 9)

Speakers:

None.

Action:

Accepted the report.  (Vote of 4 to 0)

0316-13-1

Department of Human Resources’ Future Employment Restrictions Report – January through June 2013.  (Item No. 10)

Speakers:

None.

Action:

Accepted the report.  (Vote of 4 to 0)

Public comment on all matters pertaining to Items #12 through #16.  (Item No. 11)

Speakers:

Inspector Frank Lee, the appellant scheduled to be heard in closed session, iterated that he has waived his right to confidentiality and requested that his item be heard in open session.

Vote on whether to hold Item #14 in Closed Session—Action Item.  (Item No. 12)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))

Note:

The Commission did not vote on whether to hold Item #14 in closed session. 

Speakers:

None.

Vote on whether to hold Item #15 in Closed Session—Action Item.  (Item No. 13)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))

Note:

The Commission did not vote on whether to hold Item # 15 in closed session. 

Speakers:

None.

0334-10-6

Closed Session – Appeal by Frank Lee of the Human Resources Director’s Determination of Insufficient Evidence to Sustain His Claim of Discrimination Based on Race, Ethnicity and Retaliation.  (Item No. 14)

April 1, 2013:

The Commission voted to go into closed session.  (Vote of 4 to 0)

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 4 to 0)

Action:

The Commission voted to reschedule Item #14 to January 6, 2014, dependent upon availability of all parties, to allow Commission staff to notify the accused of the scheduled hearing and to confirm their decision not to waive their rights to confidentiality.  (Vote of 4 to 0)

0355-10-6

Closed Session – Appeal by Frank Lee of the Human Resources Director’s Determination of Insufficient Evidence to Sustain His Claim of Discrimination Based on Race and Retaliation.  (Item No. 15)

April 1, 2013:

The Commission voted to go into closed session.  (Vote of 4 to 0)

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 4 to 0)

Action:

The Commission voted to reschedule Item #15 to January 6, 2014, dependent upon availability of all parties, to allow Commission staff to notify the accused of the scheduled hearing and to confirm their decision not to waive their rights to confidentiality.  (Vote of 4 to 0)

The Civil Service Commission did not go into closed session.  (Item No. 16)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 17)

Vice President Normandy requested that the Executive Officer, in consultation with Anita Sanchez’s family members, study the possibilities of a tree planting and/or bench dedication ceremony in memory of Anita.

ADJOURNMENT  (Item No. 18)

The Commission adjourned at 2:56 p.m. in the memory of Anita Sanchez.