March 18, 2013 Regular Meeting
MINUTES
Regular Meeting 2:00 p.m.
March 18, 2013
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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CALL TO ORDER |
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2:02 P.M. |
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ROLL CALL |
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President Kate Favetti |
Present |
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Vice President Scott R. Heldfond |
Present |
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Commissioner Mary Y. Jung |
Present |
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Commissioner E. Dennis Normandy |
Present |
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President Kate Favetti presided. |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2) |
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None. |
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APPROVAL OF MINUTES (Item No. 3) |
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Regular Meeting of March 4, 2013 |
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Action: |
Adopted. (Vote of 4 to 0) |
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ANNOUNCEMENTS (Item No. 4) |
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None. |
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HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 5) |
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No report. |
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EXECUTIVE OFFICER’S REPORT (Item No. 6) |
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No report. |
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0021-13-8 |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4081-12/13 |
Treasurer/Tax Collector |
$350,000 |
Customization of the proprietary software program Columbia Ultimate Business Solutions (CUBS) will be required due to legislative changes, including the Gross Receipts Tax and Business Registration Fee Ordinance (Proposition E passed November 6, 2012) and the Moscone Expansion District fee. |
Regular |
02/28/15 |
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4082-12/13 |
Treasurer/Tax Collector |
$1,000,000 |
The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implemented through 2018. The Treasurer & Tax Collector has previously procured a proprietary software solution for Cashiering under PSC# 4035-09/10, 9/21/2009. The software must be configured to meet the requirements of the Ordinance. |
Regular |
06/30/15 |
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4083-12/13 |
Treasurer/Tax Collector |
$3,000,000 |
The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implementation through 2018. The Treasurer & Tax Collector has previously procured proprietary software that requires data migration and business process development to meet the requirements of the Ordinance. |
Regular |
06/30/18 |
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4084-12/13 |
Treasurer/Tax Collector |
$6,000,000 |
The Gross Receipts Tax and Business Registration Fees Ordinance (2012 Proposition E) was approved by San Francisco voters on November 6, 2012. It mandates that the City implement changes to local business taxes and registration fees by January 1, 2014 with a phased implementation through 2018. The Treasurer & Tax Collector has previously procured proprietary software that requires data migration and business process development to meet the requirements of the Ordinance. |
Regular |
06/30/18 |
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4085-12/13 |
Adult Probation |
$335,000 |
A fully automated, web-based telephone reporting system based on interactive voice response (IVR) technology. The system will have the capacity of automating the reception and dissemination of information by APD officers and their clients. It will allow APD and its partners to modify clients' information and generate reports regarding clients' enrollment and compliance on programs required by the conditions of their supervision. The system will be accessible to APD clients, APD staff and its partners 365 days a year, 24 hours a day. Officers will have the ability to pre-record individual and group messages for clients |
Regular |
06/30/16 |
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4086-12/13 |
Airport Commission |
$4,500,000 |
Staff is proposing to implement an Asset Management program to create a new way of managing the Airport’s facilities, which provides the Airport with the ability to cost-effectively manage its assets across their life cycles. The Airport seeks to hire a consultant that has expertise in asset management, facility condition assessments, and asset-related system integrations for medium or large hub U.S. airports, similar non-U.S. airports, and/or multi-functional facilities found on campuses of comparable size that are varied in building type, renewal life cycles, and occupancy. |
Regular |
09/08/18 |
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4087-12/13 |
Airport Commission |
$35,000,000 |
The Airport plans to upgrade its industrial waste treatment plant (IWTP). A design-build team, with knowledge and experience in industrial waste water treatment processing, sanitary sewer and recycled water systems, will design and bid the trade packages for direct construction work when design is complete. The IWTP project includes the design and construction of a new industrial waste water treatment process facility, offices and laboratory, demolition of the existing IWTP process and shop buildings, refurbishment of the existing trickling filter tank, renovation of existing clarifiers and the existing sludge transfer pump station, construction of a new microbiology laboratory, evaluation and replacement of inter-building process piping, construction of a new chlorine contact basin, incorporation of a new emergency power generator, and upgrading of the existing Wonderware software program for process control. |
Regular |
12/31/18 |
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4088-12/13 |
Airport Commission |
$1,000,000 |
Provide programming and the overview schematic design of the entire recycled water system at SFO, including, but not limited to: system overview, source identification, construction needed and point of use treatment evaluation for the San Francisco International Airport campus from the terminals to the production of the recycled water. |
Regular |
12/31/16 |
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4089-12/13 |
Fire Department |
$1,200,000 |
Perform physical fitness evaluations on uniformed Fire Department personnel, including coronary risk factor evaluations, cardiovascular examinations, and laboratory testing, at least once, possibly twice for each uniformed member over the life of the contract. |
Regular |
06/30/15 |
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4090-12/13 |
Mayor |
$150,000 |
Perform up to 24 detailed cost estimates in general conformance with CSI format at various stages of preconstruction for up to 8 multifamily affordable housing construction projects with an aggregate hard cost value of at least $100,000,000. Scope also includes associated meetings, reports, bid analyses, and some limited change order analyses. |
Regular |
06/30/16 |
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4091-12/13 |
Public Utilities Commission |
$400,000 |
Design of a "One Water, One City" demonstration garden and outdoor classroom which will educate students in grades K-5 about ways to take care of their environment and showcase innovative green infrastructure strategies on an accessible and site-appropriate micro-scale. In addition to the design, the proposed work will also include a community outreach plan, an educational management plan (lesson plans, educational framework, etc.) and on-site garden maintenance and upkeep. |
Regular |
05/31/15 |
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4092-12/13 |
Public Utilities Commission |
$600,000 |
The proposed work includes preparation of geotechnical exploration program and report providing criteria for design of new cisterns to increase capacity of AuxiliaryWater Supply System (AWSS) for firefighting. Cisterns will be located throughout the City. |
Regular |
04/30/16 |
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4093-12/13 |
Municipal Transportation Agency |
$32,000,000 |
The contractor shall supply all labor, inspections, engineering, tools, materials, parts, facilities, and apparatus required to rehabilitate sixteen (16) Ex-SEPTA PCC historic streetcars. To provide a level of performance, safety, quality of materials, workmanship, and reliability sufficient to provide a 20-year minimum car service. Shall prepare all acquired detailed drawings, design calculations, stress analysis, and other technical documentation. |
Regular |
06/01/19 |
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4094-12/13 |
Department of Technology |
$3,000,000 |
Installation of surveillance camera and related security equipment for signaling and monitoring. |
Regular |
06/30/16 |
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4095-12/13 |
Emergency Management |
$1,092,648 |
The CORES Responder Management System integrates the verification of responder credentials and the deployment of responders during an emergency. The CORES Alert Notification System facilitates mass notification and two-way communication to provide immediate delivery of customized alerts to any number of relevant recipients. The contract will include hours for training and support hours. |
Regular |
03/31/18 |
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4096-12/13 |
Emergency Management |
$650,000 |
WebEOC is a web-based crisis information management system currently used by San Francisco and San Mateo. WebEOC enables users from multiple locations and jurisdictions to collaborate and manage multiple incidents and events, provide situation reports, manage resources, and prepare Incident Command System (ICS) and Incident Action Plan (IAP) reports. The renewal contract includes license and support for both San Francisco and San Mateo Counties. |
Regular |
01/31/18 |
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4034-11/12 |
Police |
Current Approved Amount $3,000,000 Increase Amount Requested $5,000,000 New Total Amount Requested $8,000,000 |
The proposed work is to enhance the SFPD Crime Data Warehouse to allow the implementation of full mobile computing capabilities which will allow full update access to the application by all secured mobile devices. In addition, the SFPD Crime Data Warehouse will be expanded and enhanced to allow for Property Evidence Tracking, managing of the Crime Lab workflow and to facilitate, and make accessible, local Criminal History data. All of these systems and future systems in the SFPD Crime Data Warehouse will be tied together by a full implementation of the Oracle Web Portal product that will for the first time allow SFPD Officers and other Law Enforcement agency personnel to access the full gamut of needed information from a single source. |
Modi- fication |
12/31/17 |
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Speakers: |
Andy Zanoff, Fire Department spoke on PSC #4089-12/13. |
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Pauson Yun and Yolanda Manzone, Public Utilities Commission spoke on PSC #4091-12/13. |
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Rod Castillo, Police Department spoke on PSC #4034-11/12. |
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Action: |
1) Approved PSC # 4089-12/13 on the condition that the PSC summary form reflects the correct duration date. (Vote of 4 to 0) 2) Adopted the report; Approved the requests for all remaining contracts. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 4 to 0) |
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0086-13-2 |
Request to Grant Permanent Civil Service Status to Coco Rajerison, Temporary Provisional 2303 Patient Care Assistant at the Department of Public Health, upon Completion of the Applicable Probationary Period (Item No. 8) |
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Speakers: |
Elaine Lee, Department of Public Health |
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Gus Feldman, SEIU Local 1021 |
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Action: |
Adopted the report. Approved the request to correct Mr. Rajerison’s appointment history to reflect a TCS appointment for his reassignment effective April 16, 2011, and to include Mr. Rajerison in the Civil Service Commission action of April 2, 2012 to grant status to TCS employees in class 2303 Patient Care Assistant, upon successful completion of the forty (40) work hour probationary period. |
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0051-13-4 0052-13-4 0053-13-4 0054-13-4 0057-13-4 |
Appeals by Attica D. Bowden (Item No. 9), John Darmanin (Item No. 10), Daniel E. De Cossio (Item No. 11), Theresa A. Fogarty (Item No. 12), Kathleen T. Harold (Item No. 13), Laura R. Kelly (Item No. 14), Sofia M. Mathews (Item No. 15), Tyrone Pruitt (Item No. 16), Mary M. Tse (Item No. 17) and Michie L. Wong (Item No. 18), of their Rejection of their Applications for H-32 Captain. |
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0064-13-4 |
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0065-13-4 |
Speakers: |
Dave Johnson, Department of Human Resources |
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0066-13-4 |
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Tom Harvey, San Francisco Fire Department |
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0069-13-4 |
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Jesusa Bushong, San Francisco Fire Department |
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0083-13-4 |
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John Darmanin, Appellant |
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Tyrone Pruitt, Appellant |
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Brian Ballard |
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Alec Balmy |
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Ken Cofflin |
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Richard Stacks |
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Action: |
1) Denied the appeals of Theresa A. Fogarty (Item No. 12) and Laura R. Kelly (Item No. 14). Sustained the decision of the Human Resources Director. Ms. Fogarty and Ms. Kelly failed to appear. 2) Granted the appeals of the remaining appellants; Allowed appellants to take the exam for H-32 Captain; Ordered that they remain under general waiver until they meet the requirements of the announcement as required by Civil Service Rule 311. |
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0088-13-5 |
Proposed Rule Amendments to Civil Service Commission Rule Volume IV – New Pilot Rule 411A Position-Based Testing for MTA Service-Critical Employees. (Item No. 19) |
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Speakers: |
Donald Ellison, San Francisco Municipal Transportation Agency |
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Derek Kim, San Francisco Municipal Transportation Agency |
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Kevin Hughes, IBEW Local 6 |
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Action: |
Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. (Vote of 4 to 0) |
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0089-13-5 |
Proposed Rule Amendments to Civil Service Commission Rule Series 015 – Rules Related to the employment of Persons with Disabilities Affecting All Employees. |
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Speakers: |
Linda Simon, Department of Human Resources |
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Action: |
Postponed to the meeting of April 1, 2013 so that the Department of Human Resources can fully respond to the Civil Service Commission’s questions regarding the proposed revisions to Rule Series 015. (Vote of 4 to 0) |
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0090-13-5 |
Proposed Rule Amendments to Civil Service Commission Rule Series 003 – Equal Employment Opportunity Affecting All Employees. (Item No. 21) |
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Speakers: |
Linda Simon, Department of Human Resources |
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Action: |
Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. (Vote of 4 to 0) |
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0005-13-5 |
Proposed Revision to Civil Service Rule Series 010 – Examination Announcements and Applicants Affecting All Employees. (Item No. 22) |
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January 7, 2013: |
Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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March 4, 2013: |
Closed-session conference with labor negotiator regarding meet and confer over the proposed revisions (San Francisco Administrative Code Section 67.10 (e); California Government Code Section 54957.6). The Commission voted not to disclose any or all discussions held in closed session (San Francisco Administrative Code Section 67.12 (a)). |
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Speakers: |
Jennifer Johnston, Executive Officer, Civil Service Commission |
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Action: |
Accepted the Executive Officer’s report; Adopted the changes to Rule Series 010 – Examinations Announcements and Applicants. (Vote of 4 to 0) |
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CLOSED SESSION AGENDA |
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Public comment on all matters pertaining to Items #24 through 28. (Item #23) |
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None. |
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Vote on whether to hold agenda Item #26 in Closed Session—Action Item. (Item #24) Basis for Closed Session: Conference with Labor Negotiator (San Francisco Administrative Code Section 67.10 (e); California Government Code Section 54957.6) |
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Speakers: |
None. |
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Action: |
The Commission voted to conduct Item #26 in closed session. |
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Vote on whether to hold agenda Item #27 in Closed Session—Action Item. (Item #25) Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§ 832.5, 832.7, 832.8)) |
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Speakers: |
None. |
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Action: |
The Commission voted to conduct Item #27 in closed session. (Vote of 4 to 0) |
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0004-13-5 |
Closed Session – Update on Meet and Confer for Civil Service Commission Rule Series 020 – Sick Leave Affecting All Employees (allowing earlier access to sick leave under the Civil Service Rules at three months instead of six for employees represented by labor unions that have waived the provisions of the Paid Sick Leave Ordinance). (Item No. 26) |
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January 7, 2013: |
Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions. |
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March 4, 2013: |
Closed-session conference with labor negotiator regarding meet and confer over the proposed revisions (San Francisco Administrative Code Section 67.10 (e); California Government Code Section 54957.6). The Commission voted not to disclose any or all discussions held in closed session (San Francisco Administrative Code Section 67.12 (a)). |
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Commission Negotiator: Jennifer Johnston, Executive Officer |
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Organization: All |
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The Closed Session started at 3:56 p.m. in City Hall Room 400. The following individuals were present for Item #26: |
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Kate Favetti, President, Civil Service Commission |
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Scott R. Heldfond, Vice President, Civil Service Commission |
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Mary Y. Jung, Commissioner, Civil Service Commission |
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E. Dennis Normandy, Commissioner, Civil Service Commission |
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Jennifer Johnston, Executive Officer, Civil Service Commission |
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Sandra Eng, Civil Service Commission |
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Lizzette Henríquez, Civil Service Commission |
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Sallie Gibson, Deputy City Attorney |
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Micki Callahan, Human Resources Director |
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Steve Ponder, Department of Human Resources |
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Martin Gran, Department of Human Resources |
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0046-11-6 |
Closed Session – Appeal of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Peace Officer’s EEO Claim. (Item No. 27) |
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The Closed Session on this matter started at 4:17 p.m. in City Hall Room 400. The following individuals were present for Item #27: |
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Kate Favetti, President, Civil Service Commission |
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Scott R. Heldfond, Vice President, Civil Service Commission |
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Mary Y. Jung, Commissioner, Civil Service Commission |
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Jennifer Johnston, Executive Officer, Civil Service Commission |
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Sandra Eng, Civil Service Commission |
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Lizzette Henríquez, Civil Service Commission |
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Sallie Gibson, Deputy City Attorney |
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Micki Callahan, Human Resources Director |
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Linda Simon, Department of Human Resources, EEO |
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Svetlana Vaksberg, Department of Human Resources, EEO |
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John Alden, San Francisco Police Department’s Internal Affairs |
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Appellant |
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Closed Session ended at 4:51 p.m. and reconvened in Open Session at 4:53 p.m. (Item No. 28) |
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a) Vote to elect whether to disclose any or all discussions held on Item #26 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item |
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Action: |
The Commission voted to disclose its action conducted in Closed Session; the Commission rejected the counterproposal from SEIU, Local 1021. (Vote of 4 to 0) |
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b) Vote to elect whether to disclose any or all discussions held on Item #27 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item |
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Action: |
The Commission voted not to disclose any or all discussions held in closed session. |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 29) |
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None. |
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ADJOURNMENT (Item No. 30) |
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4:56 p.m. |
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