November 18, 2013 Regular Meeting

CALL TO ORDER

2:01 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina Roccanova

Present

President Scott R. Heldfond presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Although the Civil Service Commission granted her request to postpone her appeal hearing to a future meeting date, Sonia Knudsen wanted the Commission to know that she did not feel that she had received a copy of the department’s staff report or notice of the meeting on her appeal in time to review the materials and prepare a response for the meeting.   

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of November 4, 2013.

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Jennifer Johnston, Executive Officer, announced two changes under Agenda Item #7, Review of Request for Approval of Proposed Personal Services Contracts: first, review of Personal Service Contract #4025-13/14 was postponed to the Commission meeting of December 2, 2013 at the request of Public Utilities Commission; and second,

Department of the Environment withdrew its request for approval of Personal Service Contract #4044-13/14.

Ms. Johnston also announced that the Viewing Binder was temporary unavailable but that Commission staff could make it available upon request; and she reminded the public that all meeting materials are available on the Civil Service Commission’s website in advance of, and for at least two weeks after, each Commission meeting.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director, announced that all supervisors and managers are required to take the City’s mandatory sexual harassment training by the end of December and that five hundred individuals have already taken it.  Ms. Callahan also noted that the training has been expanded to include illegal harassment and transgender issues. 

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Jennifer Johnston, Executive Officer, announced the Commission staff has brand new computer monitors thanks to the City’s PC Refresh Program, which is coordinated through the Controller’s Office, the Department of Technology and Mayor’s office.  Ms. Johnston also announced that two other items will be provided to the Commission at its second meeting of December: the five-year resetting of salaries for the members of the Board of Supervisors pursuant to the Charter; and a report on the upcoming budget instructions from the Mayor’s Office.

0283-13-8

Review of Request for Approval of Proposed Personal Services Contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4025-13/14

Public Utilities Commission

$5,000,000

The proposed work includes inspection and observation of testing of equipment, machinery and products to be furnished for Water and Wastewater Treatment Plants, water distribution and wastewater collection projects. Services include inspection, surveillance, sampling and testing of structural steel, fabricated steel pipe, mechanical and electrical equipment and large-diameter valves conducted at various procurement facilities, both national and international.

Regular

12/1/2018

4043-13/14

Assessor

$3,000,000

The Office of the Assessor Recorder (ASR) seeks a comprehensive commercial off the shelf recorder system that is a fully integrated, turnkey software solution. The system must be able to capture and streamline the recording business process that enables the Recorder Division to record an average of 260,000 documents per year. Functions will include document intake, examination, payment, scan and digitization, indexing, publication, and management of documents for the public, title companies, and government agencies on a walk-in, mail-in, and electronic basis. Services will include software solution licenses, hardware and peripherals procurement, system design, configuration, testing, installation, and implementation, along with data migration and conversion, change management assistance and staff training, and system documentation, maintenance, support, and troubleshooting.

Regular

3/31/2019

4044-13/14

Environment

$35,000,000

Provide implementation support for major elements of an on-going energy efficiency partnership program with PG&E and for other grant funded projects. Provide the Department of the Environment with as-needed professional support for energy efficiency, renewables, and climate change activities, to include engineering, technical analysis, research, testing, certification, and policy development.

Regular

6/30/2020

4045-13/14

Public Utilities Commission

$175,000

SFPUC’s three (3) new local water treatment facilities were installed under construction contracts ending last quarter of fiscal year 2012-2013. Due to number of changes of plant configuration during construction the controls for these facilities require modifications to meet the California Department of Public Health (CaDPH) treatment and reporting requirements. The work will consist of modifying, upgrading, and reconfiguration of control, instrumentation, and reporting elements of Programmable Logic Controllers (PLC) programs and Human Machine Interfaces (HMI) displays.

Regular

10/31/2015

4046-13/14

Recreation & Park Commission

$1,200,000

Provide full Architectural and Engineering services for the Balboa Pool Renovation. This includes all services necessary for schematic design phase, design development, participation in presentations to members of the public, Parks and Recreation Open Space Committee, and Recreation and Parks Department Commission. In addition, complete construction documents for permitting, all services required for the construction administration phase and project closeout. Architectural and Engineering firm shall also provide cost estimating services during the course of the project.

Regular

10/20/2018

4047-13/14

Municipal Transportation Agency

$200,000

The consultant will provide strategic communications advice, and develop and produce an umbrella campaign that conveys a comprehensive story about the San Francisco Municipal Transportation Agency (SFMTA), its services and the value it provides to San Francisco's transportation systems. The consultant will produce a comprehensive marketing campaign that includes dynamic and creative digital, print and video ads within a short timeframe.

Regular

11/30/2015

4048-13/14

Municipal Transportation Agency

$500,000

The Contractor will work collaboratively with the San Francisco Municipal Transportation Agency's (SFMTA) office staff, front-line employees, and the public to provide analytical support for evaluations that require surveying. Projects may include, but are not limited to, the following: 1) assessing the impact of All- Door Boarding on fare compliance rates; 2) evaluating the impacts of the Free Muni for Youth Pilot Program; 3) refining customer and employee satisfaction survey methodology; and 4) general public surveying as needed.

Regular

12/1/2018

4049-13/14

Municipal Transportation Agency

$7,200,000

The contractor will provide dental, vision and possibly disability benefits to qualifying San Francisco taxi drivers. The contractor will also administer the benefits program and ensure timely claim, accounting and reporting services. The contractor will provide oversight on the plan and providers to establish and maintain benefit plans for qualified participants. The contractor will provide these benefits at a group rate that the taxi drivers are unable to obtain from their associated taxi companies.

Regular

1/31/2023

4050-13/14

General Services Agency

$150,000

Advising City management through highly specialized equipment surveys, analysis, cost estimates, and expert consultant reports for planned elevator and escalator repairs, modernization, upgrades, and equipment maintenance planning of existing vertical transportation equipment at City-owned and/or operated facilities.

Regular

11/30/2016

4051-13/14

Dept. of Technology

$250,000

The City is purchasing mainframe equipment to replicate the information on the City's current mainframe equipment currently installed at 200 Paul, so that in the event of a disaster, natural or otherwise, the information from the mainframe is accessible and current. The City is seeking a vendor to install mainframe equipment, for the City's Disaster Recovery/Business Continuity project that are proprietary to the manufacturer and if installed by any other vendor would void the warranty of the equipment.

Regular

11/18/2014

4052-13/14

Dept. of Technology

$500,000

The Department of Technology is seeking a vendor to duplicate a highly reliable phone system for the new Public Safety Building at Mission Bay. The primary processor will be installed at the new Public Safety Building and the secondary processor at a site to be determined. The new system will support staff at the Public Safety Building and be networked to the existing San Francisco Police Department Avaya Private Branch Exchanges to provide 5 digit dialing and a common voice mail (full message waiting indicator functionality required).

Regular

11/18/2014

4078-09/10

Public Utilities Commission

Current Approved Amount

$1,000,000

Increase Amount Requested

$0

New Total Amount Requested

$1,000,000

The main purpose of this contract is to provide as-needed professional services for microbiological based analytical testing encompassing: 1) specialized methods that the Water Quality Division Laboratories (WQDL) are not capable of performing internally, 2) backup testing services for the procedures that the WQDL performs in house, 3) emergency response support, and 4) laboratory and consulting services for test method development and validation.

Modi-

fication

6/30/2016

Speakers:

Allison Magee, Office of the Assessor-Recorder, spoke on PSC #4043-13/14.

Samantha Roberts, Municipal Transportation Agency, spoke on PSC #4049-13/14.

Notes:

PSC #4025-13/14 was postponed to the meeting of December 2, 2013 at the request of the Public Utilities Commission.  The Department of the Environment withdrew its request for approval of PSC #4043-13/14.

Action:

1)  Approved PSC #4049-13/14, but for a period of five years only, and with the following conditions: that the Municipal Transportation Agency report back to the Commission before the contract is signed; and that the Municipal Transportation Agency provide a follow-up status report in two years.  (Vote of 5 to 0)

2)  Adopted the report.  Approved the request for all remaining proposed personal services contracts (PSC #4043-13/14, PSC numbers 4045-13/14 through 4048-13/14, PSC numbers 4050-13/14 through 4052-13/14, and PSC #4078-09/10); notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0291-13-1

Annual Review of Exempt and Non-Exempt Classifications at the San Francisco Municipal Transportation Agency (SFMTA).  (Item No. 8)

Speakers:                 None.

Action:

Adopted the report.  (Vote of 5 to 0)

0297-13-1

Civil Service Commission’s Annual Planning Calendar of Required Reports. 

(Item No. 9)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report.  Approved the Civil Service Commission’s Annual Planning Calendar of Required Reports. 

(Vote of 5 to 0)

0278-13-5

Proposed Amendments to Civil Service Rule Series 004 – Administration. 

(Item No. 10)

October 21, 2013:

Adopted the Executive Officer’s report; Directed the Executive Officer to post the proposed Rule revisions for adoption.

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report.  Adopted the changes to Civil Service Rules Series 004 – Administration.  (Vote of 5 to 0)

0233-13-5

Proposed Amendments to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Fire Department, Volume III Rule 311.5.2 – Examination without Charge.  (Item No. 11)

August 19, 2013:

The Department of Human Resources will report back to the Commission with a staff report to respond to the Commission's questions and requests to further explain the reasons that led to the Rule Proposal and the department's recommendation on having National Testing Network administer the entry-level fire exams.

October 7, 2013:

Accepted the report.  Directed the Executive Officer to post the proposed rule change as specified by Commissioner Favetti for meet and confer with the Commissioners’ comments used for guidance in

negotiating the contract and implementing the program.

Speakers:

Jennifer Johnston, Executive Officer

Kim Carter, Local 21

Action:

Adopted the Executive Officer’s report.  Adopted the changes to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Fire Department, Volume III 311.5.2 – Examination without Charge, as recommended by the Executive Officer.  (Vote of 5 to 0)

0298-13-5

Proposal to Amend the Civil Service Commission Rules Applicable to the Uniformed Ranks of the Police Department, Volume II Rule 211, Examinations.  (Item No. 12)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Adopted the Executive Officer’s report.  Directed the Executive Officer to post the proposed revisions to Civil Service Rule 211–Examinations in accordance with the Charter and Civil Service Rules. 

(Vote of 4 to 1; Commissioner Roccanova dissented.)

0050-13-7

Appeal by Amma Donkor of her Future Employment Restrictions with the City and County of San Francisco.  (Item No. 13)

Speakers:

Willie Rameriz, Department of Public Health

Madonna Valencia, Department of Public Health

Amma Donkor, Appellant

Edmond Larry Juicy, Tenants’ Advocate

George Donkor, Appellant’s Spouse

Action:

Adopted the report.  Denied the appeal by Amma Donkor of her Future Employment with the City and County of San Francisco. 

(Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 14)

Commissioner Favetti requested information on how the Department of Human Resources posts and distributes exam announcements and eligible lists, and how it recruits to increase diversity.  Commissioner Favetti also requested an electronic copy of, or a link to, all examination announcements.

ADJOURNMENT  (Item No. 15)

3:20 p.m.