October 7, 2013 Regular Meeting

CALL TO ORDER

2:00 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina Roccanova

Present

President Scott R. Helfond presided. 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of September 16, 2013

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Jennifer Johnston announced that there were changes to the Agenda with respect to Item # 9 (appeal by Jason Cardoza of his background rejection for a 1934 Storekeeper Position with the San Francisco Police Department) and Item #10 (appeal by Aaron Lampkin of his background rejection for a 9209 Police Service Aide Position with the City and County of San Francisco) as a result of the advice she had received from the City Attorney’s Office that morning.  Specifically, upon revisiting the issue, Deputy City Attorney Sallie Gibson expressed some concerns about hearing the appeals in Open Session due to confidentiality and privacy implications in light of the extensive background rejection reviews, and particularly given the fact that the San Francisco Police Department obtains the information by means of a confidential database.  Accordingly, both items were postponed to a meeting in the near future so that they may be heard in Closed Session.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

None.

0266-13-8

Review of Request for Approval of Proposed Personal Services Contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4023-13/14

Airport Commission

$300,000

The contracted work will consist of an intercept and online survey of 25,000 air passengers departing San Francisco International (SFO) and Oakland International (OAK) Airports. The survey will be conducted for a full year at both SFO and OAK to capture seasonal fluctuations, and will involve developing a survey instrument and programming electronic devices, interviewing air traffic passengers, probing accuracy of responses, correcting and compiling specialized data, and preparing survey analysis reports.

Regular

10/31/2015

4024-13/14

Public Utilities Commission

$100,000

The selected vendor will submit shop drawings, and basic operating procedures, and will provide design support for membrane filtration (MF) equipment which is a critical component of the proposed recycled water treatment facility.

Regular

1/22/2017

4026-13/14

Municipal Transportation Agency

$650,000

The contractor will design, install and maintain a closed-circuit (CCTV) wireless video surveillance system to monitor nineteen (19) surface public parking facilities primarily for administrative and maintenance needs. This work will include the entire design of the system and installation of mounting equipment, cameras and network devices to communicate back to a centralized control station dedicated to monitoring these properties. Maintenance of the entire system is also included.

Regular

1/14/2018

4027-13/14

This item has been appealed and therefore moved to the Regular Agenda as Item # 13.

Public Health

$4,000,000

Contractor will provide as-needed primary care physician services to persons living in San Francisco, including preventative, diagnostic, and related emergency care. Services will be provided at DPH primary care community clinics.

Regular

6/30/2018

3082-12/13

Business, Economic Development

Current Approved Amount

$49,950

Increase Amount Requested

$49,950

New Total Amount Requested

$99,900

Contractor will provide an economic development action plan for two additional "Invest in Neighborhoods Initiative" communities. This will entail reviewing the results of the corridor assessment findings and reports being prepared by the Planning Department and other community partners; identifying any gaps in the data collection; studying existing conditions, including land use, circulation, and streetscape conditions; attending and facilitating community workshops; conducting analyses of market opportunities and development feasibility; participating in meetings with City staff members throughout the process, including the facilitation of a synthesis session to discuss baseline condition findings and the results of the community outreach; and determining a draft list of economic actions and strategies to be implemented in the neighborhood study area.

Modi-

fication

12/31/2014

4106-09/10

Airport Commission

Current Approved Amount

$7,400,000

Increase Amount Requested

$6,300,00

New Total Amount Requested

$13,700,000

Work will include providing project controls and reporting, project scheduling, project budgeting, document control, project coordination, project planning, design management and construction management services for Airport Terminal and Facility Projects. This request is for all Airport Capital Improvement Project work excluding Terminal 2. The T3 East Improvements Project, the second contract under the Terminal 3 (T3) Program has started, and is closely interrelated to the Boarding Area E (BAE) Project that both projects needed to be closely coordinated. A joint Administrative Construction Management team was created to maintain consistency of reporting, overall program oversight, and coordination and to generate cost savings for the Program. The new proposed modification is due to the additional administrative construction management services that will support the T3 Program.

Modi-

fication

2/1/2017

4113-10/11

Port Commission

Current Approved Amount

$600,000

Increase Amount Requested

$200,000

New Total Amount Requested

$800,000

Development and implementation of a comprehensive media and strategic marketing program targeting national, regional and local audiences. This ongoing media and marketing campaign is necessary for the Port to promote the new James R. Herman Cruise Tenninal at Pier 27 for increased cruise business and special events; and several development projects in the Southern Waterfront, including the Pier 70 Opportunity Area and the proposed Piers 30-32 Golden State Warriors Arena.

Modi-

fication

12/31/2018

3012-13/14

Municipal Transportation Agency

Current Approved Amount

$49,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$1,049,000

The San Francisco Municipal Transportation Agency (SFMTA) requires street teams to provide outreach, information and public relations services and serve as the SFMTA "ambassadors" to the general public at sports events, street fairs, parades concerts, and other public events. The teams would also provide services during crises such as transit agency shutdowns, direct the SFMTA's customers to current or re-routed transit connections, and provide other transit information as needed in multiple languages.

Modi-

fication

10/31/2018

2010-08/09

Public Health

Current Approved Amount

$26,000,000

Increase Amount Requested

$28,300,000

New Total Amount Requested

$ 54,300,000

Contractor provides Pharmacy Benefits Management (PBM) services for DPH Community Behavioral Health Services (CBHS) clients by maintaining a network of pharmacies in San Francisco, electronically screening

prescriptions for eligibility, processing payments for prescriptions written by CBHS authorized prescribers for covered medications, and providing fiscal intermediary services for Patient Assistance Programs (PAP) operator(s). CBHS offers a wide range of services to all ages through a combination of County clients and contracts with private community-based organizations,

serving approximately 22,500 clients who need nearly 53,400 prescriptions each year. Prescriptions must be filled through 120 independent and chain retail pharmacies located throughout the City (no mail orders) which are appropriately accessible to clients, including meeting the needs of San Francisco’s culturally diverse patient populations with linguistic capabilities in at least 5 specific non-English languages (Cantonese, Mandarin, Russian, Spanish, and Vietnamese). Services also include 24/7 online, point-of service electronic claims adjudication, as well as tracking on copayments and unmet MediCal share of cost, and utilizing electronic interfaces with existing and planned CBHS client information systems.

Modi-

fication

6/30/2018

4007-09/10

Public Works

Current Approved Amount

$450,000

Increase Amount Requested

$350,000

New Total Amount Requested

$ 800,000

The Department of Public Works (DPW) will award one (1) contract for a three (3) year period, up to $100,000 per fiscal year based on the availability of funds. This contract is for the purpose of sidewalk and gutter cleaning in the Tenderloin District area. The Tenderloin is a densely populated area with many people loitering/living on the sidewalks. The focus is on this area in particular due to the high volume of calls and complaints for street cleaning services. DPW is NOT responsible for cleaning the sidewalks; however, the Bureau of Street Environmental Services (BSES) staff will abate unsafe sidewalk conditions (such as the removal and steaming of urine, feces, needles, health and tripping hazards) to ensure the safety of the City’s residents and visitors. Past experience has shown that cleaning the sidewalks requires the adjacent gutters to also be cleaned or the litter will blow back onto the sidewalk. It is therefore imperative that a complete litter removal process is performed to be effective. BSES staff needs additional resources, especially on days when our staffing is smaller, to assist in the cleaning effort especially cleaning/removing the aforementioned substances from the sidewalk.

Modi-

fication

4/1/2016

4016-10/11

Public Works

Current Approved Amount

$400,00

Increase Amount Requested

$400,00

New Total Amount Requested

$800,000

Contractor shall fully provide multi-surface graffiti abatement services, on private property, within the city limits of San Francisco. This multi-surface graffiti removal process will include scraping, priming, power washing, color matching and painting the application of environmentally safe chemical removers and cleaning agents. The department anticipates awarding 2 as needed

contracts, each not to exceed $200,000.

Modi-

fication

9/30/2016

4039-11/12

Public Works

Current Approved Amount

$220,000

Increase Amount Requested

$230,000

New Total Amount Requested

$450,000

An engineer is being sought to prepare permit documents, construction bid documents and provide construction phase services as the Engineer of Record (EOR). The EOR will design and oversee the completion of the non-structural bracing and anchoring in the Plant Services Building on the San Francisco General Hospital campus to meet the Office of Statewide Health Planning and Development (OSHPD) Nonstructural Performance Category-4 (NPC-4) and other seismic requirements. The original PSC #4039-11/12 was approved on 10/03/2011 for $150,000, and modified on 9/19/2012 for $70,000. A

consultant has been under contract and provided specialized engineering services for utility bracing and equipment anchorage. The services proposed within this PSC Modification will enable the consultant to add interior wall replacement to the design services. It was discovered during design investigations that the existing interior walls do not meet OSHPD’s NPC4 seismic requirements.

Modi-

fication

4/30/2015

Action:

Adopted the report; Approved the request for proposed personal services contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0261-13-1

Status Report on Pilot Rule 411A Position Based Testing Program for San Francisco Municipal Transportation Agency Service – Critical Positions or Classes. 

(Item No. 8)

Speaker:

Derek Kim, San Francisco Municipal Transportation Agency

Action:

Accepted the staff report.  (Vote of 5 to 0)

0205-13-4

 Appeal by Jason Cardoza of his Background Rejection for a 1934 Storekeeper Position with the San Francisco Police Department.  (Item No. 9)

Action:

Postponed to a future meeting when the matter may be heard in Closed Session. 

0185-13-4

Appeal by Aaron Lampkin of his Background Rejection for a 9209 Police Service Aide Position with the City and County of San Francisco.  (Item No. 10)

Action:

Postponed to a future meeting when the matter may be heard in Closed Session. 

0268-13-2

Request to Grant Permanent Civil Service Status to Adrienne Anderson, Temporary Civil Service in Class 1844 Senior Management at the San Francisco Municipal Transportation Agency upon Completion of the Applicable Probationary Period.  (Item No. 11)

Speaker:

Derek Kim, San Francisco Municipal Transportation Agency

Action:

Accepted the report; approved the request to grant status to Adrienne Anderson in class 1844 Senior Management.  (Vote of 5 to 0)

0267-13-1

Department of Human Resources’ Proposal to Amend Civil Service Commission Rules Applicable to the Uniformed Ranks of the Fire Department, Volume III 311.5.2 – Examination without Charge.  (Item No. 12)

August 19, 2013:

The Department of Human Resources will report back to the Commission with a staff report to respond to the Commission's questions and requests to further explain the reasons that led to the Rule Proposal and the department's recommendation on having National Testing Network administer the entry-level fire exams.

Speakers:

John Kraus, Department of Human Resources

Sharon Jenkins, IFPTE Local 21

Kevin Smith, San Francisco Black Firefighters Association

Jared Cooper, San Francisco Firefighter Paramedics’ Association

Kathy Gilbraith, Firefighters, Local 798; United Fire Service Women

Action:

Accepted the report.  Directed the Executive Officer to post the proposed rule change as specified by Commissioner Favetti for meet and confer with the Commissioners’ comments used for guidance in negotiating the contract and implementing the program. 

(Vote of 5 to 0)

0272-13-8

Review of Request for Approval of Proposed Personal Services Contract number from the 4027-13/14 from the Department of Public Health.  (Item No. 13)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4027-13/14

Public Health

$4,000,000

Contractor will provide as-needed primary care physician services to persons living in San Francisco, including preventative, diagnostic, and related emergency care. Services will be provided at DPH primary care community clinics.

Regular

6/30/2018

Speakers:

Jacquie Hale, Department of Public Health

William Blum, Department of Public Health

Willie Ramirez, Department of Human Resources

Jeff Duritz, Union of American Physician and Dentists

Action:

Adopted the report and approved the request for proposed personal services contract with the condition that the Department of Public Health provide annual reports to the Commission with information on patient-doctor ratios, and that the Department of Public Health meet with UAPD and provide an update on those discussions to the Executive Officer.  Notified the Office of the Controller and the Office of Contract Administration.

SEPARATIONS AGENDA

0304-10-7

Request for Hearing by Cynthia Carter on her Future Employment Restrictions as a 9163 Transit Operator with the Municipal Transportation Agency.  (Item No. 14)

October 3, 2011:

Postponed to the meeting of November 7, 2011 at the request of Cynthia Carter.

November 7, 2011:

Cancelled due to lack of quorum due to illness.

December 5, 2011:

Postponed to the meeting of December 19, 2011. 

December 19, 2011:

President Normandy recused from voting.  (Vote of 3 to 0)  Continued to a meeting when there is a full Commission seated.  (Three (3) votes are needed for Commission action.)

Note:

Vice President Normandy asked that he be recused from deliberating and voting on this item due to the fact that in the past he had teamed up with the appellant's brother in the latter's capacity as an official with the SF Juvenile Probation Commission. 

(Vote of 4 to 0)

Speakers:

Cynthia Hamada, Department of Human Resources

Cynthia Carter, Appellant

Action:

Adopted the report and denied the appeal by Cynthia Carter, in part.  Specifically, the Commission modified the restriction to require that Ms. Carter demonstrate one year of satisfactory service with a comparable outside employer with more than one employee prior to her future employment with the City and County of San Francisco.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 15)

None.

ADJOURNMENT  (Item No. 16)

4:21 p.m.