Civil Service Commission - December 15, 2014

MINUTES

Regular Meetin

December 15, 2014

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

CALL TO ORDER

2:00 P.M.

ROLL CALL

President E. Dennis Normandy		Present
Vice President Douglas S. Chan		Present
Commissioner Kate Favetti		Present
Commissioner Scott R. Heldfond		Present (Missed items 9 thru 13)
Commissioner Gina M. Roccanova		Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

George Dugan spoke about nepotism and favoritism at the Public Utilities Commission.

APPROVAL OF MINUTES

Regular Meeting of December 1, 2014

Action:	Adopted the minutes. (Vote of 5 to 0)

ANNOUNCEMENTS

President E. Dennis Normandy announced the appointment of Michael Brown as the new Executive Officer of the Civil Service Commission.

	HUMAN RESOURCES DIRECTOR’S REPORT

	Micki Callahan clarified that when completing the City’s job application online, the system requires applicants to answer whether they have family members working for the City and that the nepotism policy only refers to family relationships; hiring needs to be done on a merit basis in conformance with the civil service system. Ms. Callahan also spoke about the following Department of Human Resources (DHR) projects on the speed of hiring: 1) DHR focused on the period between the identification of a vacancy at the department level and the approval of the request to hire that starts the DHR process which includes job analysis, examination, posting, etc. DHR found that the period is owned by the department and that departments were not following best practices. DHR worked with the Department of Public Health (DPH) to identify the reason it took 6 months to hire staff. DPH is making departmental changes and working with DHR on a new exam process that will expedite the hiring process; 2) DHR worked with the Human Services Agency (HSA) on a new examination process and reviewing internally what may be slowing the hiring process. Client Service Consultants will be working DPH and HSA human resources staff to determine what may be occurring at the department level and where the departments can achieve efficiencies; 3) DHR reviewed IT online exams where applicants could be filmed describing how they met special conditions for a position.

	EXECUTIVE OFFICER’S REPORT

	Sandra Eng indicated that one appeal was recently resolved administratively. Ms. Eng also provided an update on the meeting with SEIU regarding their concerns on the recently adopted revised Policy and Procedures on Personal Service Contracts. SEIU was informed that the Commission's revisions were focused on increasing transparency, accountability, and providing opportunities for public comment.

0264-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
43672-14/15	Airport Commission	$1,000,000	To provide San Francisco International Airport (SFO) with general investment advisory services on an as-needed basis. This includes review of the investment policy and best practice recommendations for $680 million of debt service reserve funds; advisory service on portfolio structure, security selection and periodic re-balancing of the portfolio; and preparation of detailed holding, activity or market condition reports on a daily, monthly or quarterly basis.	Regular	6/30/2020
44959-14/15	Airport Commission	$200,000,000	Project Management Support Services (PMSS) and Design Build (DB) service teams with hotel and transportation experience are required to manage the design and construction of the Airport Hotel Program. Services to be provided include project controls, scheduling, document control, design management, contract management, and architectural and engineering design services. The Airport Hotel Program encompasses three separate projects which require planning and coordination which are: the Airport Hotel, Air Train Station, and the Roadway Realignment project. The Airport Hotel and Air Train Station will require PMSS and DB services. The Roadway Realignment Project will require PMSS services only and will be overseen by Airport Civil Engineering staff. The Roadway Realignment project will relocate South McDonnell road, relocate underground utilities, and create a new road leading to the Airport hotel.	Regular	6/30/2019
45026-14/15	Airport Commission	$1,000,000	Provide customer survey data regarding the quality of the San Francisco International Airport’s (SFO) Food and Beverage and Retail Services, Parking, and other facilities and services, using the global survey product and methodology associated with the Airport Service Quality (ASQ) Program. ASQ is the only airport survey and services benchmarking program with global reach. The ASQ Program will include conducting 5,600 annual (1400 quarterly) on-site customer interviews. Contractor will use the ASQ Program to produce, execute, and analyze the data, producing results and recommendations to SFO.	Regular	6/30/2021
41436-14/15	Department of Emergency Management	$250,000	The selected vendor will perform required psychological evaluations and provide written summary and assessment reports for all selected candidates as part of their final selection process for hiring positions in the Department of Emergency Management’s Division of Emergency Communication (DEC).	Regular	6/30/2020
44337-14/15	Department of Emergency Management	$200,000	Contractor will provide web design services to support the execution of an upgraded website to better promote the Urban Areas Security Initiative (UASI) program and its regional projects. The enhanced website will be easy to navigate, provide for a grants management system for partner jurisdictions to perform fiscal grants management activities, and have enough capacity to allow for the addition of audio/video presentations, webinars, and other multi-media needs.	Regular	12/31/2017

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
43826-14/15	Municipal Transportation Agency	$2,000,000	The contractor(s) will provide financial, planning, debt management, financial analysis and other financial services on an as-needed basis including, but not limited to, the following: ·Review and update the SFMTA’s financial plan for future financing transactions after a thorough review and analyses of the existing financial resources, cash flows, bond indebtedness and legal structure of the SFMTA. ·Provide as-needed financial advice regarding market conditions and trends, financial products, credit and credit analysis, third party alternative financing and special facility financing. ·Review and evaluate financing options, financial feasibility studies, legal documents, and structure and pricing of any financing and any escrow. ·Participate in credit rating agency presentations and preparation of official statements. ·Assist with the selection of underwriters, escrow agent, verification agent, trustee and any other members required for a financing team. ·Participate in preparing or providing financial analyses for projects and for the preparation of grant proposals.	Regular	1/13/2020
47260-14/15	Police	$600,000	The vendor will provide the San Francisco Police Department with psychological evaluations of final entry level police officer candidates and refinement of predictive validity assessment procedures.	Regular	6/30/2019
40297-14/15	Recreation and Park Commission	$500,000	The Priority Conservation Area (PCA) Grant will fund park planning for 900 Innes, a property recently acquired by the City, which is adjacent to India Basin Shoreline Park and India Basin Shoreline Open Space. 900 Innes consists of 3 acres, 1.9 of which are on land. Innes Avenue and neighboring areas have been included for planning purposes in the Bayview Hunters Point Area Plan and the India Basin Shoreline SubArea Plan, in addition to the San Francisco Bay Trail Plan and the Port of San Francisco’s 13-mile Blue Greenway Plan. On this site, the Recreation and Park Department (RPD) plans to develop a new full service park for the community, providing residents local access to open space and parkland resources as well as new recreational opportunities. RPD will contract with a consultant to do the following: public outreach to the community and stakeholders; site analysis and preparation of environmental studies and documents for compliance with the California Environmental Quality Act (CEQA); and a conceptual park plan with cost estimates and strategies for the implementation future park improvements.	Regular	1/30/2019
44508-14/15	General Services Agency	$2,800,000	The primary objective of this project is to implement a citywide Web content Management (WCM) solution that is sufficiently scalable to address the growing needs of the City’s websites while offering the flexibility required to satisfy City departments’ unique needs. The project envisions the vendor working with City staff to setup and support the WCM cloud environment that will enable the City to build custom websites using a more sophisticated software development system, the Drupal system. This more sophisticated and flexible solution will replace the City’s current low-cost solution offered by our incumbent Web content management vendor, Vision Internet, a vendor procured through the Technology Store.	Regular	6/30/2019
4059-13/14	Department of Public Health	Current Approved Amount $250,000 Increase Amount Requested $1,000,000 New Total Amount Requested $1,250,000	Contractor will provide specialized sexual reassignment surgeries (SRS), such as genital-related surgeries, nor provided at San Francisco General Hospital for uninsured male-to-female and female-to-male transgender clients eligible for the Department’s Sliding Scale and Healthy San Francisco Programs	Modi- fication	Current Approved Duration 12/31/2018

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4072-07/08

Public Utilities Commission

Current Approved Amount

$38,000,000

Increase Amount Requested

$32,000,000

New Total Amount Requested

$70,000,000

Provide professional construction management services to oversee the Water System Improvement Program (WSIP) construction project of the Calaveras Dam Replacement Project on behalf of the SFPUC. The work includes inspection oversight and enforcement of contract requirements for construction protocols, seismic safety design and environmental mitigation measures. See Supplemental Attachment A.

Modi-

fication

Current Approved Duration

5/24/2019

4054-10/11

Police

Current Approved Amount

$347,100

Increase Amount Requested

$671,900

New Total Amount Requested

$1,019,000

Contractor will provide maintenance on the Level II Message Switching Computer system. Modification is to renew maintenance contract for five years (3/10/15 – 3/9/20) and expand coverage for a total of 2500 licenses. Previous maintenance contract covered 3 years (3/10/12-3/9/15) of service for 1500 licenses.

Modi-

fication

Current Approved Duration

3/9/2020

	Speakers:	Maureen Gannon, SF Police spoke on PSC #47260-14/15
		Jolie Gines and Marco Bruno, Department of Technology spoke on PSC #44508-14/15

	Action:	Approved PSC #47260-14/15 with the condition that the department needs to include SEIU on PSC Form. Approved PSC 44508-14/15 with the condition that the department includes the appendix showing that web engineers will be trained to learn how to maintain the system. Adopted the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0)

0268-14-1	Department’s Fiscal Years 2015-16 and 2016-17 Budget Preparation Schedule. (Item No. 8)

	Speakers:	Sandra Eng, Civil Service Commission

	Action:	Direct Commission staff to prepare Fiscal Years 2015-16 and 2016-17 Budget Request at current service and staff levels; continue to negotiate amounts; present budget request at the Commission meeting of January 5, 2015; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit Fiscal Years 2015-16 and 2016-17 Budget Request to the Controller’s Office and the Mayor’s Office by February 23, 2015. (Vote of 5 to 0)

0226-14-4		Appeal by Carey Dall on behalf of Emily A. Meneses of the Department of Human Resources Rejection of Appeal regarding the 2930 Psychiatric Social Worker Written Examination. (Item No. 9)

		Speakers:		Saru Cownan, Department of Public Health
				Ana Biasbas, Department of Human Resources
				Lillian Louie, Department of Public Health
				Carey Dall, SEIU Local 1021
				Emily Meneses, Appellant
				Martin Gran, Department of Human Resources
				Roban San Miguel, Department of Public Health

		Action:		Continue to the meeting of February 2, 2015; SEIU Local 1021 and/or appellant shall submit additional information and supporting materials to identify any and all issues which it basis its appeal due to the Civil Service Commission by 11:00 a.m. on January 8, 2015; the Department of Human Resources will submit its response along with supporting materials to the Civil Service Commission by 11:00 a.m. on January 22, 2015. (Vote of 5 to 0)

	0162-12-7	Request for Hearing by George Dugan, Sewer Repair Supervisor (Job Code 7246) on his Future Employment Restrictions with the City and County of San Francisco. (Item No. 10)

		November 17, 2014:				Postpone to the meeting of December 15, 2014 at the request of Mr. Dugan.

		Speakers:				Justine Hinderliter, Public Utilities Commission
						George Dugan, Appellant

		Action:				Uphold the SFPUC’s decision to restrict the future employment of George Dugan with the City and the SFPUC, and deny Mr. Dugan’s appeal. (Vote of 4 to 0; Commissioner Heldfond missed vote)

0181-14-1		Filling the vacancy of the position of Executive Officer – Personnel Matter. (Item No. 11)

		A)	Public Comment on all matters pertaining to the Agenda item and the potential closed session.

		B)	Vote on whether to hold closed session pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) (1) - Public Employee Appointment – Executive Officer. – Action Item

			1)		PERSONNEL MATTER - Public Employee Appointment – Executive Officer (Discussion and Possible Action Item) California Government Code Section 54957 (b) (1) and San Francisco Administrative Code Section 67.10 (b)

Closed Session		Cont.

C)	Reconvene in open session:
	1)	Vote to elect whether to disclose any or all discussions held in closed session. (San Francisco Administrative Code Section 67.12(a). (Action Item)
	2)	Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) (5) and San Francisco Administrative Code Section 67.12(b) (4).

August 22, 2014:		The Commission agreed on the following actions: Allocated a budget not to exceed $15,000 for a recruitment firm that will undertake the majority of the work under the joint direction of Ted Yamasaki and a Subcommittee/Task Force working together. Commissioner Favetti will assist Commission President Normandy in screening who to interview, with the agreement that as the process is shaped it will be reported to the Commission. And once the finalists are chosen, the Commission will conduct interviews. The Subcommittee and Mr. Yamasaki will determine the appropriate scope of the recruitment, with the initial preference being the Bay Area and then the State of California in light of concerns to limit costs, as a suggestion for the recruiter to consider.
		Request the Executive Officer to review interview questions, provide input on the selection process and regularly update the Civil Service Commission on the recruitment process at these meetings. Adopt the staff report subject to the above resolutions, and adopt recommendations 3, 4 and 5 of the Executive Officer’s staff report: the Subcommittee is to update the Executive Officer announcement, including amendments to the minimum and desirable qualifications with the advice of the recruiter to ensure a healthy pool of candidates; and schedule closed session hearings of the Commission when appropriate in recognition of the interest of confidentiality of applications and applicants.

October 20, 2014:		The Commission voted not to disclose any and all discussions held in Closed Session.

November 3, 2014:		The Commission voted not to disclose any and all discussions held in Closed Session.

November 17, 2014:		The Commission voted not to disclose any and all discussions held in Closed Session.

December 1, 2014:		The Commission voted unanimously to select a candidate for the position of Executive Officer and will disclose name when negotiations are final.

Action:		The Commission did not hold a closed session.
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 12)

Brent Lewis addressed the Commission regarding the PSC data base.

ADJOURNMENT (Item No. 13)

4:03 p.m.

Civil Service Commission - December 15, 2014 - Meeting Minutes