February 3, 2014 Regular Meeting | Civil Service Commission

Civil Service Commission - February 3, 2014

AGENDA

Regular Meeting

February 3, 2014

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

CALL TO ORDER & ROLL CALL

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES

ANNOUNCEMENTS

HUMAN RESOURCES DIRECTOR’S REPORT

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

CONSENT AGENDA

REGULAR AGENDA

SPECIAL MEETING

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

ADJOURNMENT

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

A. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

B. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

C. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

D. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

F. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

G. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:

Opening summary of case (brief overview);
Discussion of evidence;
Corroborating witnesses, if necessary; and
Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

H. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

I. Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

J. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

February 3, 2014

2:00 p.m.

ITEM NO.

(1)	CALL TO ORDER AND ROLL CALL

	President Scott R. Heldfond
	Vice President E. Dennis Normandy
	Commissioner Douglas S. Chan
	Commissioner Kate Favetti
	Commissioner Gina M. Roccanova

(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)	APPROVAL OF MINUTES - Action Item

	Regular Meeting of January 6, 2014

	Recommendation:	Adopt the minutes.

(4)	ANNOUNCEMENTS

	Announcement of changes to the agenda.

	Other announcements.

	HUMAN RESOURCES DIRECTOR’S REPORT

(5)	Department of Human Resources Report on how the Department of Human Resources Posts Announcements and Recruits. (File No. 0015-14-1) – Action Item

	Recommendation:	Accept the report.

	EXECUTIVE OFFICER’S REPORT

(6)	Mid-Year Status Report on Fiscal Year 2013-2014 Service and Performance Goals Covering the Period Ending December 31, 2013. (File No. 0016-14-1) – Action Item

	Recommendation:	Adopt the report.

(7)	Update on the Fiscal Years 2014-15 and 2015-16 Civil Service Commission Budget Request. (File No. 0335-13-1) – Action Item

	December 16, 2013:	Adopted the Report. Directed Commission staff to prepare the Department’s Fiscal Years 2014-15 and 2015-16 Budget Request at anticipated (rather than at current) service and staff levels. (Vote of 5 to 0)

	January 6, 2013:	Directed the Executive Officer to: continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff levels to continue its Charter mandated functions; finalize the Fiscal Years 2014-16 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2014-16 Budget Request to the Controller and the Mayor by February 21, 2014. (Vote of 5 to 0)

	Recommendation:	Adopt the Report. Approve the Commission’s FY 2014-16 Budget Request; direct the Executive Officer to submit the Budget Request to the Mayor and Controller by February 21, 2014.

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(8)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0010-14-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4063-13/14	HUMAN RESOURCES	$4,000,000	Provide Workers’ Compensation medical bill review, utilization review, and medical case management services on a case-by-case basis for the City & County of San Francisco self-insured Workers’ Compensation program.	Regular	4/30/2018
41779-13/14	AIRPORT COMMISSION	$1,000,000	Transportation Security Regulations Part 1542.209 requires the Airport and airline operators to check the background of those persons operating in and around the secured areas of the Airport by processing fingerprint based criminal history records checks and security threat assessments. The Transportation Security Administration (TSA) has established Designated Aviation Channeling (DAC) service providers to support this federal regulatory requirement. Only firms that are TSA certified and authorized to operate (ATO) may provide this service.	Regular	6/30/2019
42606-13/14	PUBLIC WORKS	$5,000,000	The selected consultant (“consultant”) will perform a full range of highly specialized services for the Islais Creek Bridge Rehabilitation Project (“Project”). The Project requires specialized engineering and environmental consultants with expertise in complex, major infrastructure projects, particularly seismic retrofit and rehabilitation of bascule bridges over water with a strong environmental/regulatory component. The consultant will perform the work in three phases. Phase 1 consists of a condition survey of the bridge, preliminary engineering, and environmental studies. Phase 2 consists of detailed design and preparation of construction documents. Phase 3 consists of providing engineering support during construction.	Regular	3/31/2019
42862-13/14	PUBLIC WORKS	$1,600,000	Department of Public Works (DPW) is seeking a team of qualified consultants to provide construction management support services to the City staff to address the specialized expertise and temporary peak workloads during the pre-construction and construction phases services of the new Office of Chief Medical Examiner (OCME) facility. Services include, but are not limited to, budgeting and cost estimating, construction scheduling, constructability reviews, construction administration, and Leadership in Energy & Environmental Design (LEED)/sustainable building construction management.	Regular	12/31/2016
45476-13/14	EMERGENCY MANAGEMENT	$500,000	Contractor will identify standards and establish benchmarks for effective recovery planning (in the event of a man-made or natural disaster) for the Bay Area Region, which includes twelve counties and the core cities of San Francisco, Oakland, and San Jose. Contractor will perform an analysis of current recovery efforts throughout the Bay Area and identify gaps and needs in recovery planning. Contractor will draft the Continuity of Operations (COOP) and Continuity of Government (COG) plans and develop training, exercise, and evaluation activities needed to strengthen, build on, and improve the Bay Area Region's recovery capabilities.	Regular	12/31/2017
49993-13/14	EMERGENCY MANAGEMENT	$200,000	Contractor will implement the following enhancements to the Bay Area Urban Areas Security Initiative (UASI) Resource Inventory Project: track the current status of emergency services equipment across county lines so that jurisdictions may easily communicate the current state of equipment for mutual aid during acts of terrorism or other catastrophic events; enhance the capability of the application to be compatible with modern mobile and tablet browsers for use in the field by emergency services workers; enhance the reporting capability to add a functionality to generate reports in the form of heat maps to help visualize the availability and distribution of resources in a given area; support and maintain the application for regional benefit.	Regular	1/31/2016
49011-13/14	MUNICIPAL TRANSPORTATON AGENCY	$2,700,000	The contractor will provide comprehensive drug and alcohol testing services for taxicab drivers in compliance with the Department of Transportation (DOT) and non- DOT Drug and Alcohol Testing Regulations. The contractor will provide an off-site facility to collect urine and breath samples to conduct pre-employment, post accident, reasonable suspicion, and random testing for taxicab drivers in accordance with Federal and State regulations. California’s Government Code section 53075.5 requires a drug and alcohol testing program for taxicab drivers to be substantially consistent with testing requirements of the Federal Code of Regulations, Title 49, Part 40 and Part 382.	Regular	2/28/2017
49198-13/14	POLICE	$2,000,000	The deoxyribonucleic acid DNA testing that the San Francisco Police Department (SFPD) is requesting for contract consist of extracting and testing samples of (DNA)-containing substances. The substance must be identified, confirmed as a DNA containing substance, extracted and DNA strains and substances. Substances are tested through chemical and scientific processes. The cases that would be sent out for contract are those that current staffing has been unable to address. This will be an interim solution until new staff are recruited and trained.	Regular	4/1/2017
45090-13/14	PUBLIC UTILITIES COMMISSION	$500,000	The Digital Arts Wall is used to showcase and educate the public on the SFPUCs Water, Power and Sewer systems as well as provide real-time information about building performance relating to energy and water efficiency. This helps fulfill a Leadership Energy Environmental Design (LEED) requirement to incorporate educational components related to sustainability into a LEED certified building. Contractor will provide support and ongoing maintenance of the $1.2M Digital Arts Wall located at 525 Golden Gate Ave. The Digital Arts Wall consists of (160) Christie Microtiles which provide a seamless digital video canvas with a resolution of 24,000 x 1,800.	Regular	1/6/2017
4045-04/05	PUBLIC HEALTH	Current Approved Amount $1,300,000 Increase Amount Requested $2,500,000 New Total Amount Requested $3,800,000	Contractor will generate highly specialized step-down cost reports to allocate administrative and other costs to revenue-generate units of San Francisco General Hospital, Laguna Honda Hospital, and the Health At Home program. Contractor will work with Federal Intermediaries and State Agencies when reports are audited. Contractor will provide interpretation and analysis of new and proposed Medicare and Medi-cal regulations affecting reimbursement and optimize DPH's revenues and reimbursements within the regulations and instructions of Medicare, Medi-cal and other third party insurers. Contractor will pursue Medicare and Medi-cal appeals, as necessary, related to filed cost reports...including those formed prior to and during the length of this agreement.	Modi- fication	3/31/2019
4063-11/12	PUBLIC WORKS	Current Approved Amount $1,800,000 Increase Amount Requested $3,600,000 New Total Amount Requested $5,400,000	As needed land surveying duties such as a single, 2-person or 3-person crew to assist with topographic, boundary and construction surveys, photogrammetric work, laser 3D scanner field and office assistance and training, Autocad Civil 3D drafting, help with special projects (monumentation, Geographic Information System (GIS) mapping, Global Position Satelite (GPS) network, etc.). Bureau of Street Use and Mapping (BSM) — Surveying Services anticipate awarding up to 12 as-needed contracts, each not to exceed 5 years.	Modi- fication	1/2/2020
4161-08/09	PUBLIC UTILITIES COMMISSION	Current Approved Amount $5,000,000 Increase Amount Requested $0.00 New Total Amount Requested $5,000,000	Contract work consists of engineering design and cost estimates with additional environmental and permitting services for a Newark to San Francisco submarine High Voltage Direct Current (HVDC) power cable. The design work will include substation sites and transmission routes from the existing Newark Substation to a new substation on or near Treasure island with additional possible connections in the Greater Bay Area. The environmental work includes preparation of California Environmental Quality Act (CEQA) documents, environmental background reports and permit applications. Coordination and work plan preparation; environmental document scoping; environmental background and field studies; alternatives analysis; preparation of draft environmental documents; public review of draft environmental documents; response to public comments; preparation of final environmental documents; and mitigation monitoring plan preparation.	Modi- fication	3/1/2019

Recommendation:

Adopt the report. Approve the request for proposed personal services contracts; notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

(9)

Department of Human Resources’ Report on Promotive-Only Examinations.

(File No. 0338-13-4) – Action Item

Recommendation:

Accept the report.

REGULAR AGENDA

(10)	Request to Grant Permanent Civil Service Status to Ricky Tijani, Temporary Civil Service in Class 0923 Manager II at the Port of San Francisco. (File No. 0012-14-2) – Action Item

	Recommendation:		Adopt the report. Grant Permanent Civil Service status in Class 0923 Manager II to Ricky Tijani, upon completion of the prescribed probationary from his PCS appointment date.

(11)	Request by Marcus Campos for Reconsideration of a Civil Service Commission Action. (File No. 0223-13-7) – Action Item

	Recommendation:		Adopt the report. Consider Marcus Campos’ request for reconsideration.

(12)	Appeal by Sonya Knudsen of the Human Resources Director’s Decision to Dismiss her EEO File #1371 Due to Insufficient Evidence to Sustain A Complaint of Harassment, Retaliation and Disparate Treatment. (File No. 0343-09-06) – Action Item

	July 18, 2011:	Postponed to the meeting of August 15, 2011 at the request of Sonya Knudsen.

	August 15, 2011:	No action taken.

	September 23, 2011:	Postponed to the meeting of October 17, 2011, after 5:00 p.m. at the request of SEIU Local 1021.

	October 17, 2011:	Postponed to the meeting of December 19, 2011 at the request of SEIU Local 1021. Stipulated this will be the last continuance granted. (Vote of 3 to 0)

	December 19, 2011:	Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal by Sonya Knudsen. (Vote of 1 to 2; Commissioners Normandy and Jung dissented.) Continued to a meeting when there is a full Commission seated. (Three (3) votes are needed for Commission action.)

	Recommendation:	Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal by Sonya Knudsen.

(13)	Appeal by Sonia Knudsen of the Human Resources Director’s Decision to dismiss her EEO File # 1618 Due to Insufficient Evidence to Sustain the Charges of Discrimination. (File No. 0254-13-6) – Action Item

	Recommendation:	Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal by Sonya Knudsen.

SPECIAL ORDER OF BUSINESS - 5:00 P.M.

(14)		Review of the Class 2903 Eligibility Worker Issues Raised at the Civil Service Commission Meeting of February 4, 2013. (File No. 0013-14-1) – Possible Action Item

		February 4, 2013:	The Commission directed the Executive Officer and the Human Resources Director to meet with SEIU Local 1021 to discuss the classification concerns that were raised and to provide a report clarifying the issues and identifying the avenues of resolution within the jurisdiction of the Civil Service Commission by April 2013.

		Recommendation:	Adopt the report.

(15)		COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

	(16)	ADJOURNMENT