Civil Service Commission - November 3, 2014 - Meeting Agenda
Amended as of November 3, 2014
AGENDA
Regular Meeting
November 3, 2014
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
|
A request to hear an item after 5:00 p.m. should be directed to the Executive |
|
CALL TO ORDER & ROLL CALL |
|
|
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
|
|
APPROVAL OF MINUTES |
|
|
|
ANNOUNCEMENTS |
|
|
|
COMMENDATION AGENDA |
|
|
|
HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
|
EXECUTIVE OFFICER’S REPORT |
|
|
|
RATIFICATION AGENDA |
|
|
|
CONSENT AGENDA |
|
|
|
REGULAR AGENDA |
|
|
|
CLOSED SESSION |
|
|
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
November 3, 2014
2:00 p.m.
|
ITEM NO. |
|
|||
|
|
|
|
||
|
(1) |
CALL TO ORDER AND ROLL CALL |
|
||
|
|
|
|
||
|
|
President E. Dennis Normandy |
|
|
|
|
|
Vice President Douglas S. Chan |
|
|
|
|
|
Commissioner Kate Favetti |
|
|
|
|
|
Commissioner Scott R. Heldfond |
|
|
|
|
|
Commissioner Gina M. Roccanova |
|
|
|
|
|
|
|
||
|
(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
||
|
|
|
|
||
|
|
APPROVAL OF MINUTES - Action Item |
|
||
|
|
|
|
||
|
(3) |
Regular Meeting of October 6, 2014 |
|
||
|
|
|
|
||
|
|
Recommendation: |
Adopt the minutes. |
|
|
|
|
|
|
||
|
(4) |
ANNOUNCEMENTS |
|
||
|
|
|
|
||
|
|
Announcement of changes to the agenda. |
|
||
|
|
|
|
||
|
|
Other announcements. |
|
||
|
|
|
|||
|
(5) |
COMMENDATIONS AGENDA |
|||
|
|
|
|||
|
|
Commendation for Jennifer Johnston, Executive Director, Civil Service Commission for her dedicated service to the City and County of San Francisco. (File No. 0231-14-1) – Action Item |
|||
|
|
|
|||
|
|
Recommendation: |
Accept the Commendation. |
||
|
|
|
|||
|
(6) |
HUMAN RESOURCES DIRECTOR’S REPORT |
|||
|
|
|
|||
|
(7) |
EXECUTIVE OFFICER’S REPORT |
|||
|
RATIFICATION AGENDA |
|
|
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
|
(8) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0234-14-8) – Action Item |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
41289-14/15 |
Airport Commission |
$6,000,000 |
As-Needed Construction Management (CM) Support Services requiring specialized experience in airport construction projects including, but not limited to specific expertise in design/bid/build, design/build, and other alternative delivery method projects. CM services may include: 1) Construction Inspection Services, 2) Resident Engineering and/or Office Engineering Services, 3) Special Inspection and Testing, 4) Material Testing and Reporting, 5) Surveying Services, and 6) Other CM services as required. Contractor will provide CM support services for various projects at the San Francisco International Airport (SFO), including but not limited to projects in the design, construction and post construction phases of work. Anticipated projects include: Boarding Area A 400 Hertz System and Infrastructure Improvements, Terminal 3 East Improvements, Central Plant Renovation, Generator and Diesel Fuel System Testing, Maintenance and Repair, Firehouse Number 3 and South Field Checkpoint Relocation, and other related projects. |
Regular |
6/30/2020 |
|
46529-13/14 |
Public Health |
$522,648 |
Provide fiscal intermediary services for the California Tuberculosis (TB) Controller’s Association (CTCA), including resource management and support of the CTCA Executive Administrator, who will coordinate TB-related training opportunities for DPH staff to acquire Continuing Medical Education (CME) units and Continuing Education Units (CEUs), coordination of policy development for TB screening, treatment, enforcement, and compliance with mandated State and local functions, and support for regionalized development of outreach to the media, private providers, community based organizations, the public and decision makers about TB. |
Regular |
6/30/2018 |
|
45648-14/15 |
Public Library |
$647,750 |
Library seeks a sole-source agreement with Cengage Learning Inc. Cengage Learning, in partnership with Smart Horizons Career Online Education, offers an 18-credit, career-based online high school diploma program designed to prepare students for entry into the workplace. Students earn an accredited high school diploma plus a career certificate. It is the only program of its kind. The Library’s new Learning & Literacy Center will administer the program, working with our Project Read staff and community partners to identify prospective students. The scope of services includes online assessment to identify students who can be successful in the program; customized and in-depth program implementation training for library staff facilitators who will work directly with the students; student coaching (online and by phone); student recruiting and marketing support, curriculum including 18 credits (14 academic and 4 career); coursework in language arts, social studies, mathematics, and science, plus career electives offering eight career tracks. The Contractor shall be required to enroll and educate 125 students during the first year, 150 students during the second year and 175 students during the third year. |
Regular |
5/31/2018 |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4028-09/10 |
General Services Agency – City Admin |
Current Approved Amount $500,000 Increase Amount Requested $0 New Total Amount Requested $500,000 |
The Fleet Management Division of GSA proposes to supplement the City's vehicle fleet by contracting with two car sharing vendors (Zipcar In., and City CarShare) to make additional vehicles available during peak demands for City employees to use on official city business. City departments would pay an hourly/mileage fee for each actual use. This proposal is consistent with Fleet Management's goals to gain efficiencies and create accountability while managing costs and lowering greenhouse gas emissions. |
Modi- fication |
Current Approved Duration 8/24/2009-2/23/2014
Additional Duration Requested 2/24/2014-5/31/2015
|
|
35583-13/14 |
City Planning |
Current Approved Amount $100,000 Increase Amount Requested $300,000 New Total Amount Requested $400,000 |
Within the Pavement to Parks Program, a non-profit organization will serve as technical assistance provider and fiscal sponsor for local neighborhood groups, businesses, individuals, and other interested organizations to facilitate the discussions, community design, funding, implementation, and maintenance of Pavement to Parks projects. The Technical Assistance and Neighborhood Sponsor will facilitate and establish partnerships with interested neighborhood organizations. Before any funds are to be committed or temporary installations, the Technical Assistance and Neighborhood Sponsor must establish a Memorandum of Understanding (MOU) with such interested local neighborhood groups, business, or other organization, with prior review and approval by the Planning Department Liaison. |
Modi- fication |
Current Approved Duration 12/01/2013-10/31/2018
|
|
|
Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
|
CONSENT AGENDA |
||
|
|
||
|
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
||
|
|
||
|
(9) |
Proposed Civil Service Commission Meeting Schedule for Calendar Year 2015. (File No. 0232-14-1) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Accept the report. |
|
REGULAR AGENDA |
|
|
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
|
(10) |
Recommendation to Adopt Revisions to the Civil Service Commission’s Policy on Personal Services Contracts. (File No. 0196-14-5) – Action Item |
|
|
|
|
|
|
|
September 15, 2014: |
Adopted the Executive Officer’s report; directed the Executive Officer to post the proposed amendments to the Commission’s Policy on Personal Service Contracts, with the Commission’s additional revisions and on the condition that broiler plate language is added to the Notice of Actions; and directed the Executive Officer to meet and discuss the amendments with any interested stakeholders. |
|
|
|
|
|
|
October 20, 2014: |
Continued to the meeting of November 3, 2014 in order to meet with SEIU, Local 1021 to address their concerns and consult with Deputy City Attorney Julia Friedlander to ascertain whether the City had complied with the legal requirements for notification of revisions. Amended at the Regular Meeting of November 3, 2014. |
|
|
Recommendation: |
Postpone to the next available meeting to allow Civil Service Commission staff to meet with SEIU, Local 1021 and address their concerns. |
|
(11) |
Recommendation to Adopt Proposed Amendments to Civil Service Rule 412.30 Tenure of Eligible Lists; and Rule 412.31 Provision for Automatic Expiration of Eligible Lists. (File No. 0216-14-5) – Action Item |
|
|
|
|
|
|
|
October 6, 2014: |
Accepted the Acting Executive Officer’s report; directed the Acting Executive Officer to post the proposed Rule 412.30 and 412.31 for adoption following meet and confer with the affected labor union. |
|
|
|
|
|
|
October 20, 2014: |
Partially accepted the staff report and adopted the amendments for the one year minimum duration to Civil Service Rules 412.30 Tenure of Eligible Lists and 412.31 Provision for Automatic Expiration of Eligibles Lists. However, the Commission continued to the next meeting of November 3, 2014 to further discuss reducing the maximum duration of the eligible list from four to three years.
Note: Commissioner Favetti noted three reasons she dissented in reducing the maximum duration from four to three years: 1) MTA currently has the authority to establish three year lists; 2) limits the flexibility in the authority of the MTA’s Director; and (3) it is contrary to Citywide standards of eligible lists. |
|
|
|
|
|
|
Recommendation: |
Postponed to the next available meeting to allow Civil Service Commission staff to meet with the Municipal Transportation Agency to discuss maximum duration. |
|
(12) |
Appeal by Kristina Juco of the Rejection of her Application for the 1210 Benefits Analyst Examination. (File No. 0144-14-4) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Adopt the report and deny the appeal by Kristina Juco. |
|
|
|
|
|
(13) |
Appeal by Nyi Nyi Myint of the Rejection of his Application for the 7371 Electrical System Mechanic Examination with the Municipal Transportation Agency. (File No. 0186-14-4) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Adopt the report and deny the appeal by Nyi Nyi Myint. |
|
|
|
|
|
(14) |
Appeal by Alicia B. Wong Hin of the Rejection of her Application for the 8207 Building and Grounds Patrol Officer Examination. (File No. 0194-14-4) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Adopt the report and deny the appeal by Alicia B. Wong Hin. |
|
CLOSED SESSION |
||||
|
|
|
|||
|
(15) |
Filling the vacancy of the position of Executive Officer – Personnel Matter. |
|||
|
|
|
|||
|
|
A) |
Public Comment on all matters pertaining to the Agenda item and the potential closed session. |
||
|
|
|
|||
|
|
B) |
Vote on whether to hold closed session pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) (1) - Public Employee Appointment – Executive Officer. – Action Item |
||
|
|
|
|||
|
|
|
1) |
PERSONNEL MATTER - Public Employee Appointment – Executive Officer (Discussion and Possible Action Item) California Government Code Section 54957 (b) (1) and San Francisco Administrative Code Section 67.10 (b) |
|
|
|
|
|||
|
|
C) |
Reconvene in open session: |
||
|
|
|
1) |
Vote to elect whether to disclose any or all discussions held in closed session. |
|
|
|
|
2) |
Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) (5) and San Francisco Administrative Code Section 67.12(b) (4). |
|
|
|
August 22, 2014: |
The Commission agreed on the following actions:
|
|
|
|
|
|
|
October 20, 2014: |
The Commission voted not to disclose any and all discussions held in Closed Session. |
|
|
|
|
|
|
Recommendation: |
Open for discussion. |
|
|
|
|
|
(16) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
|
|
|
|
(17) |
ADJOURNMENT |
