Civil Service Commission - September 15, 2014 - Meeting Minutes

CALL TO ORDER

2:06 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Present

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Joanna Cameron, a 2548 Occupational Therapist with the San Francisco Unified School District, expressed her concern and frustration with the District’s policy on benefits for temporary exempt employees, and the fact that she had to wait a significant period of time until she received access to paid vacation time.

Ging Louie, IFPTE Local 21, added to Ms. Cameron’s testimony, and expressed his belief that leave benefits under the Charter and Civil Service Commission Rules should extend to temporary exempt employees of the San Francisco Unified School District as well since it is a part of the City and County of San Francisco.

Dr. Espanola Jackson, Black Human Rights Leadership Counsel, expressed her concern about a recent article published in the San Francisco Chronicle alleging that Airport Commissioner Larry Mazzola has made efforts to halt maintenance work at Housing Authority residents as leverage for his reappointment to the Airport Commission; and that Mr. Mazzola had used his position as Airport Commissioner to obtain employment for his friends and family at the exclusion of others.  Dr. Jackson requested an investigation into the allegations.

Karen Huggins, President of the Holly Courts Council and CEO of the San Francisco Residence Union, also requested that Airport Commissioner Larry Mazzola actions be investigated.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of August 18, 2014

Action:

Adopted the minutes.  (Vote of 5 to 0)

Special Meeting of August 22, 2014  (Item No. 4)

Action:

Adopted the minutes.

(Vote of 4 to 0; Commissioner Roccanova did not vote on the item, as was not present at the meeting of August 22, 2014 due to an excused absence.)

ANNOUNCEMENTS  (Item No. 5)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

Executive Officer Jennifer Johnston made the following four announcements:  1) One appeal had been administratively resolved for the month of August.  The appeal was a rejection of an application for the 1803, Performance Analyst I position.  The Controller’s office informed the Civil Service Commission (CSC) that they had qualified the individual upon his submission of additional documentation to verify his education; therefore, the Executive Officer closed the file on his appeal.  2) Ms. Johnston welcomed Suzanne Choi, as the new Department of Human Resources’ Personal Service Contracts Coordinator.  3) The Sunshine Ordinance Taskforce reviewed a draft finding submitted a Task Force Member at its meeting on September 3, 2014, regarding the complaint by Frank Lee and the Commission’s policy on Closed Session proceedings involving confidential peace officer records.  As the Task Force is skeptical of the City Attorney’s Office’s opinion, they will hold another hearing to determine Penal Code requirements and the sufficiency of the Commission’s (and Police Commission’s) policy.  4) Ms. Johnston announced that this would be her final CSC meeting.  She thanked her staff for their hard work, patience and dedication during her service as the Executive Officer.  Ms. Johnston also conveyed her sincere gratitude in having the opportunity to serve as the Commission’s Executive Officer, and commended the Commission for its utmost and unwavering thoughtfulness, dedication, prudence and professionalism.  President Normandy returned the heartfelt gratitude and warm farewell.

RATIFICATION AGENDA

0191-14-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46384-13/14

Controller

$200,000

Vendor will provide installation and configuration support of Oracle’s Engineered Systems (Exadata and Exalogic) in order to ensure that the systems are installed and configured correctly in order to provide the performance and redundancy necessary to support the mission critical human resources, benefits and payroll processes of eMerge PeopleSoft 9.0 that will run on the Exadata and Exalogic systems. The Engineered Systems are new to the City and the pay period ending 6/6/2014 will be the first payperiod that the Engineered Systems are used to pay employees. Additional support during the first year of operations is requested in order to ensure that the systems, people and processes the City has deployed to support the new Exadata and Exalogic systems are functioning as expected.

Regular

6/30/2015

41873-14/15

Public Utilities Commission

$16,000,000

The Water Enterprise is responsible for managing the transmission, treatment, storage and distribution of potable water to SF’s customers plus the operation and maintenance of the storage of non-potable reservoirs, hydroelectric and power facilities (switchyards, transmission lines and distribution lines) and the roads and bridges within the Hetch Hetchy Water and Power (HHWP) project. Contractors will provide services related to operations and management of the HHWP Division. The work includes short duration services in water supply, storage, and transport services; water quality services; water treatment services, wastewater treatment services; power; and division operations and management services. These as-needed tasks include work to meet Federal and State environmental and regulatory agency reporting requirements, conduct ongoing studies and implementation planning to meet the requirements of the Hetchy System Improvement Program (HSIP), as well as support for projects like the San Joaquin Pipeline (SJPL) inspection program. More highly experienced technical support will be required for dam and facility inspections.

Regular

11/1/2019

49397-14/15

Public Utilities Commission

$300,000

Administer a program that sells discounted residential “laundry-to-landscape” graywater kits, rain barrels and cisterns and provides training and on-site consultation to participants on proper installation and use. Administration also to include program promotion, screening and verification of participant eligibility per San Francisco Public Utilities Commission (SFPUC) criteria, monthly reporting of program participation and progress.

Regular

12/31/2018

40875-14/15

Public Works

$7,000,000

DPW is seeking an Architectural/Engineering (A/E) Team to be integrated with a City Staff Team to deliver comprehensive architectural, engineering and related services to plan and develop the functional, performance and technical criteria package, and assist in procurement of Design Build Entity for the design and construction of a new Rehabilitation Detention Facility (RDF).

Regular

9/30/2019

41211-14/15

Public Works

$4,000,000

Department of Public Works (DPW) is seeking a team of qualified consultants to provide construction management support services to the City staff to address the specialized expertise and temporary peak workloads during the pre-construction and construction phases services of the new Traffic Company & Forensic Services Division (TC&FSD) facility. Services include, but are not limited to, budgeting and cost estimating, construction scheduling, constructability reviews, construction administration, and LEED/sustainable building construction management.

Regular

12/31/2018

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49708-13/14

Technology

$1,500,000

The City is seeking a vendor to design a unified communications system for the New General Hospital (Building 25). The system needs be designed to requirements, staged, implemented so as to be stood up and tested and work with existing Department of Public Health systems. Also, the vendor is expected to give technical and end-user training. Vendor is expected to provide after execution support, until June of 2016 (6 months after Building 25 goes live), be available to ensure that various turnover and Mpves, Adds and Changes tasks are handled smoothly, and high-level support. After implementation with target date of May 2015, the vendor shall keep resources on-site through move-in and for one month after, with a ramp-down to fewer resources for the six months after that. Ongoing support for the system will be required as well. The vendor as part of the implementation will be required to help users onto the system for approximately 1,000 users.

Regular

6/30/2019

4004-12/13

Arts Commission

Current Approved Amount

$330,000

Increase Amount Requested

$180,000

New Total Amount Requested

$510,000

Eight WritersCorps Artists-in-Residence will conduct creative writing classes with youth in need at up to 14 sites in San Francisco. Artists-in-Residence will serve youth who may be educationally disadvantaged, recently immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach and mentor targeted youth to increase their learning, writing and public speaking skills. Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in-Residence will work for ten months from September to June.

Modi-

Fication

Current Approved Duration

9/1/2012-6/30/2013

Additional Duration Requested

7/25/2014-6/30/2015

38452-13/14

Municipal Transportation Agency

Current Approved Amount

$100,000

Increase Amount Requested

$400,000

New Total Amount Requested

$500,000

The scope remains as in the earlier contract in addition to the following reasons. Due to the discovery of fuel leaks from three (3) abandoned underground fuel storage tanks adjacent to the project site, more volumes of the excavated soil is expected to be contaminated with hydrocarbon fuels. It is estimated that 30% of the excavation volumes will be contaminated. The modification reflects the estimated increase in the cost for testing and handling the additional soils.

Modi-

Fication

Current Approved Duration

5/22/2014-

3/31/2018

4102-10/11

Public Works

Current Approved Amount

$12,000,000

Increase Amount Requested

$15,000,000

New Total Amount Requested

$27,000,000

Consultants will perform highly specialized (1) civil engineering tasks that include roadway, curb ramp, and sewer site improvement design, pier and marina renovation related work, traffic and speed data collection; (2) hydrologic engineering tasks that include preparation of sewer system strategic planning, flood control improvements modeling, new developments review, watershed wide system studies, overflow and cumulative impact studies, water quality modeling; and (3) structural engineering tasks that include non-linear analysis, condition assessment reports, field investigations, peer reviews, value engineering, and consultation for various types of structures within Seismic Zone 4. The Department of Public Works (DPW) intends to award four (4) as-needed contracts not to exceed $2,000,000 and a maximum term of 5 years each. The additional time in the PSC Duration is to allow for any delays in processing and awarding the contracts.

Modi-

Fication

Current Approved Duration

7/1/2011-

1/9/2017

Additional Duration Requested

1/9/2015-

3/31/2020

Speakers:

Dennis McCormick, Controller’s Office, spoke on PSC# 46384-13/14.

Jolie Gines, Department of Technology, spoke on PSC# 49708-13/14.

Jane Wang and Cynthia Hamada, San Francisco Municipal Transportation Agency spoke on PSC# 38452-13/14.

Action:

1) Approved PSC# 49708-13/14, with the condition that the Department of Technology works with the Executive Officer to amend PSC Form 1 Question 4A to clarify that the contract is for a project requiring special expertise, so that the PSC submission matches the source documents attached thereto.  (Vote of 5 to 0)

2) Approved the request for all remaining PSCs.  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

CONSENT AGENDA

0192-14-1

San Francisco Unified School District’s Report on Exempt Positions under Charter Sections 10.104-16 and 10.104-18 for Class 2615 Student Nutrition Worker. 

(Item No. 9)

Speakers:

Glynns Rogers, San Francisco Unified School District

Jeanine Butler, Student Nutrition Worker

Arlene Sharp, Student Nutrition Worker

Lorraine Browser, Student Nutrition Worker

Daz Lampars, SEIU Local 1021

Josh Davidson, SEIU Local 1021

Action:

Accepted the report.  (Vote of 5 to 0)

0189-14-1

Department of Human Resources’ Report on Exempt Positions under Charter Section 10.104.16 through 10.104.18.  (Item No. 10)

Speakers:

Micki Callahan, Human Resources Director

Justice Israel, Department of Human Resources

Action:

Adopted the report.  (Vote of 5 to 0)

0190-14-1

Department of Human Resources’ Report on Future Employment Restrictions from January 1 through June 30, 2014.  (Item No. 11)

Speakers:

None.

Action:

Adopted the report.  (Vote of 5 to 0)

0193-14-3

Certification of the Highest Prevailing Rate of Wages of Exhibit, Display, or Trade Show Work.  (Item No. 12)

Speakers:

None.

Action:

Adopted the report of the Office of Labor Standards Enforcement; Forwarded to the Board of Supervisors.  (Vote of 5 to 0)

REGULAR AGENDA

0196-14-5

Recommendation for Revisions to the Civil Service Commission’s Policy on Personal Services Contracts. (Item No. 13)

Speakers:

Jennifer Johnston, Executive Officer

Cynthia Hamada, San Francisco Municipal Transportation Agency

Dr. Espanola Jackson, Black Human Rights Leadership Counsel

Action:

Adopted the Executive Officer’s report; directed the Executive Officer to post the proposed amendments to the Commission’s Policy on Personal Service Contracts, with the Commission’s additional revisions and on the condition that broiler plate language is added to the Notice of Actions; and directed the Executive Officer to meet and discuss the amendments with any interested stakeholders.

(Vote of 5 to 0)

0197-14-5

Recommendation to Amend Civil Service Rule Series 020, Leave of Absence to Expand the List of Persons for Whom Eligible City Employees may take Sick Leave due to Illness or Medical Appointment – Affecting all Employees.  (Item No. 14)

Speakers:

Jennifer Johnston, Executive Officer

Rebecca Rhine, MEA

Action:

Continued to a future meeting date to allow time to research and analyze the application and impact of the AB1522, and with an interest in aligning sick leave provisions in the Civil Service Rules to the extent possible.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 15)

President Normandy requested staff to prepare necessary arrangements to recognize all of Ms. Johnston’s exceptional work during her time as the Civil Service Commission’s Executive Officer.  Commissioner Favetti also congratulated Lizzette Henriquez, who was featured in an article in the San Francisco Chronicle addressing alternative types of housing, including multi-generational families.

ADJOURNMENT  (Item No. 16)

3:23 p.m.