August 02, 2010 Regular Meeting
A G E N D A
Regular Meeting
of
August 2, 2010
2:00 p.m.
ROOM 400, CITY HALL
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A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. |
Order of Business
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CALL TO ORDER & ROLL CALL |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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COMMENDATION AGENDA |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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EXECUTIVE OFFICER’S REPORT |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
August 2, 2010
2:00 p.m.
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ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Mary Y. Jung |
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(2)
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APPROVAL OF MINUTES – Action Item |
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Special Meeting of July 19, 2010 |
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Recommendation: |
Approve. |
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Regular Meeting of July 19, 2010 |
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Recommendation: |
Approve. |
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(3)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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COMMENDATION AGENDA
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(4) |
Commendation for Joy Y. Boatwright for her dedicated service to the City and County of |
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Recommendation: |
Adopt. |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(5)
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Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
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Type of Service |
Type of Approval |
Duration |
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4016-10/11 |
Public Works |
$400,000 |
Contractor shall fully provide multi-surface graffiti abatement services, on private property, within the city limits of |
Regular |
08/31/13 |
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4017-10/11 |
Environment |
$75,000 |
GreenFinanceSF is a City sponsored Clean Energy Loan Program ("PACE" program) which will allow property owners (residential and commercial) to install electric and thermal solar systems and make energy efficiency improvements to their buildings and pay for the cost of such improvements over 20 years through a special tax on their property tax bills. The City will facilitate the project funding for each project through proceeds derived from sale of special tax bonds or other borrowings secured by a special tax levy on participating landowners' property tax bill. The contractor will administer (and finance) the program. The administrative services include program design services; program implementation services, including: web portal with online application interface, project data tracking; program marketing and communications (web, print, in person, training materials); program administration services including: application processing, request, and payment; program reporting, program documentation, and customer services; special tax administrative services (special tax apportionment method, data collection, boundary map preparation and recordation, contributions to disclosure documents, annual special tax levy calculation and enrollment, annual CFD administration report preparation, delinquent special tax reporting, repayments of special tax liens). |
Regular |
12/31/18 |
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4018-10/11 |
City Planning |
$1,500,000 |
The San Francisco Planning Department (the "Department") has determined the need to select a pool of pre-qualified environmental, transportation, historic resources, and archeology review consultants through a request for qualifications ("RFQ") process to use on an as-needed basis for detailed environ-mental, transportation impact analysis, historic resources evaluation, and archeological research on various private and public projects. Such projects include, but are not limited to: environmental review of the Japantown Better Neighborhood Plan, India Basin Shoreline Community Planning Process, and the Fourth and King Street Railyards Study. Private development proposals will be required to use this as-needed pool to conduct independent environmental analysis, maintain better quality control, and follow the model used in most other jurisdictions. The Department has determined that the most effective way to provide these specialized studies is to solicit consultants to create as large a pool as possible of pre-qualified firms with the knowledge and expertise in environmental and/or transportation impact analysis, historic resource and archeology review which would follow the best practice of other California counties. Inclusion in the pre-qualified pool will be mandatory for any consultant to either 1) enter into an independent contract with a private developer for environmental or transportation impact studies, historic resource and archeology review which must be reviewed and finalized by Department staff; or 2) enter into contracts with the City and |
Regular |
07/31/13 |
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4019-10/11 |
Environment |
$100,000 |
Vendor will design and develop a web-based platform to allow multiple agencies to jointly manage and share recycling/reuse/disposal information with residents and businesses through the Bay Area. |
Regular |
09/30/14 |
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4020-10/11 |
Treasurer/Tax Collector |
$300,000 |
Provide financial advisory services to the Treasurer/ Tax Collector in the following areas: economic data analysis, fed funds rate and yield curve analysis; horizon analysis, sector and credit distribution; callable structures and maturity distribution; performance summary and attribution analysis; portfolio characteristics and cash flow analysis; review of investment sectors; portfolio recommendations; target maturity structure recommendations; Investment Pool core and liquidity balances analysis; and credit analysis for corporate issuers. |
Regular |
07/31/15 |
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4021-10/11 |
General Services Agency |
$60,000,000 |
The Risk Management Division of the Office of the City Administrator seeks to reestablish a pool of as-needed insurance brokers and to place insurance and provide specialized support and independent analysis (e.g., act as independent insurance advisor, proactive-ly analyze the City's insurance programs and identify risk transfers and risk financing options), risk analysis and Enterprise Risk Management consultant services (e.g., assess risks and propose an enterprise solution to mitigate/measure/improve the City's risk profile), insurance services (e.g., design polices and programs most advantageous to the City for coverage of exposures), and claims support services (e.g., represent the City in policy interpretation and negotiations with carriers.) The pool will be utilized by multiple departments including the Airport, |
Regular |
11/30/16 |
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SFMTA, SFPUC, and, Port. During the six year period, approximately $53 million will be for insurance premiums and approximately $7 million for risk management consultant services. Vendors will also train City managers on new international standards for Enterprise Risk Management. |
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4022-10/11 |
General Services Agency |
$500,000 |
Parking Garage operation and management at the One South Van Ness Garage consisting of transient and monthly parking for 142 vehicles. |
Regular |
07/31/16 |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(6)
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Survey of Monthly Rates Paid to Police Officers and Firefighters in All Cities of 350,000 or More in the State of |
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Recommendation: |
Adopt the staff report; Transmit rates to the Retire System in accordance with Charter Section A8.590.1-A8.590-7; Provide report to the Board of Supervisors. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(7)
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Rule Amendments to Civil Service Commission Rules applicable to the Uniformed Ranks of the San Francisco Police Department; specifically, Rule 213 – Certification of Eligibles – Police Department. (File No. 0211-10-5) – Action Item |
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December 7, 2009: |
Post for Meet and Confer. |
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March 15, 2010: |
No disclosure of any or all discussions held in closed session. |
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April 19, 2010: |
No disclosure of any or all discussions held in closed session. |
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June 7, 2010: |
Postpone to the meeting of June 21, 2010 at the request of the Department of Human Resources. |
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June 21, 2010: |
Continue to the meeting of July 19, 2010, preceded by a closed session Special Meeting. |
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July 19, 2010: |
Direct the Executive Officer to post the proposed amendments to Civil Service Commission Rule 213 – Certification of Eligibles – Police Department (dated May 17, 2010) for adoption at the Regular Meeting of the Civil Service Commission on Monday, August 2, 2010. |
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Recommendation: |
Adopt. Direct that the examination announcement for Q-80 Captain be amended to reflect the amended Certification Rule for promotions and that all candidates in the applicant pool taking the examination for Q-80 Captain be notified. |
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(8)
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Appeal by Alvin Johnson of the Human Resources Director’s finding of insufficient evidence to support allegations of discrimination, harassment, and retaliation. (File No. 0391-08-6) – Action Item |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Alvin Johnson. |
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EXECUTIVE OFFICER’S REPORT |
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(9)
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Executive Officer seeking direction from the Commission on Meeting Procedures; including, but not limited to having Public Comment on matters under the jurisdiction of the Commission at the beginning of the meeting; use of timer during 3 minute limit for public comment and require justification with requests to sever items on the Ratification Agenda. (File No. 0269-10-1) – Action Item |
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Recommendation: |
Open for discussion. |
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(10)
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Report on Goals and Objectives of Civil Service Commission as of June 30, 2010, including Summary of FY 2009-10 Inspection Service Requests and Merit System Audits. (File No. 0270-10-1) – Action Item |
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Recommendation: |
Accept the report. |
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(11)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION |
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(12)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(13)
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ADJOURNMENT |
