December 20, 2010 Regular Meeting
A G E N D A
Regular Meeting
of
December 20, 2010
2:00 p.m.
ROOM 400, CITY HALL
A request to hear an item after should be directed to the Executive |
PUBLIC NOTICE: The Commission will hold its holiday luncheon on Monday, December 20, 2010 at 12:00 noon at Caffe Delle Stelle,
Regular Meeting
of
December 20, 2010
2:00 p.m.
ROOM 400, CITY HALL
Order of Business
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
December 20, 2010
2:00 p.m.
ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Lisa Seitz Gruwell |
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Commissioner Mary Y. Jung |
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(2)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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(3)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of December 6, 2010 |
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Recommendation: |
Approve. |
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(4)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT
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(6) |
EXECUTIVE OFFICER’S REPORT |
RATIFICATION AGENDA |
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
(7)
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Review of request for approval of proposed personal services contracts. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4059-10/11 |
Public Health |
$115,000 |
Services of an International Board Certified Lactation Consultant (IBCLC). The consultant will provide oversight, technical support, and training for Breastfeeding Peer Counselors, identifies key community partners such as delivery hospitals, healthcare organizations, and providers and establish referral system connecting WIC-eligible clients to Peer Counselor services, leading efforts to educate community partners, delivery hospitals and health providers about breastfeeding and the breastfeeding support services offered by WIC and by the Peer Counselor Program Collaboratives, and the support efforts of the Peninsula Regional Breastfeeding Collaborative representative. |
Regular |
12/31/12 |
4060-10/11 |
Public Utilities Commission |
$90,000 |
Proposed work includes assisting the SFPUC with providing education and training services to economically disadvantaged residents of San Francisco to prepare them for employment in the field of construction by performing maintenance on SFPUC owned and operated facilities, located in remote locations in the upper watershed of the Hetch Hetchy Water System and other City properties including Camp Mather, located near Yosemite National Park. |
Regular |
12/20/13 |
4061-10/11 |
Public Utilities Commission |
$300,000 |
Perform annual preventive maintenance on approximately 30 Limitorque valve actuators at various |
Regular |
12/01/13 |
4028-07/08 |
City Planning |
Increase Amount $0 New Amount $1,000,000 |
Will provide historic resources survey and architect-tural design services to complete the long-range planning effort of generating a city-wide inventory of buildings and areas of architectural, historical and cultural significance. |
Modi- fication |
06/30/12 |
4059-06/07 |
City Planning |
Increase Amount $0 New Amount $480,000 |
Will employ modeling, window and shadow analysis to recommend new planning policies and controls for development and will identify mechanisms to harness area development to contribute funding to the Redevelopment Agency for the new Transbay Terminal and associated plan area. |
Modi- fication |
12/31/11 |
4049-03/04 |
Public Utilities Commission |
Increase Amount $425,000 New Amount $925,000 |
This contract assembles the Calaveras Technical Advisory Panel (CTAP) consisting of technical experts in fields related to the planning, design, and construction of dams and appurtenant structures. The panel provides independent expertise in areas including: seismology, engineering geology, geotechnical engineering, dam engineering, design & construction. This panel reviews major deliverables produced by the engineering consultant for the project, provides critical feedback to the San Francisco Public Utilities Commission (SFPUC) on those reports, and comments on overall project direction. SFPUC Resolution #03-0117 requires staff to assemble the CTAP, comprised of technical experts in the planning, design, and construction of dams and appurtenant structures to provide an independent review of project approach, recommend-ations, and other project deliverables prepared by the engineering consultant for the project. The review by the CTAP is essential for the SFPUC to guide the project in the appropriate direction for the City, and its customers who rely on the Calaveras Reservoir as a vital component of the water delivery system. |
Modi- fication |
01/31/12 |
4156-08/09 |
Public Utilities Commission |
Increase Amount $4,000,000 New Amount $26,000,000 |
The original scope provides professional construction management services to oversee the Peninsula Regional Water System Improvement Program (WSIP) construction projects, on behalf of the SFPUC. The work includes oversight of eight (8) construction projects, comprised of two (2) valve lots, two (2) pipelines, a transmission system upgrade, dam improvements, a pump station, and modifications to existing water treatment structures within the Peninsula Region. The modification amount includes CM services to oversee the work at eleven HRP sites: Homestead Pond, Skyline Boulevard, San Andreas Reservoir, Upper San Mateo Creek, Skyline Quarry, Adobe Gulch Creek South, Boat Ramp North, Adobe Gulch, Boat Ramp South, Half Moon Bay/Pilarcitos, and Sherwood Point mitigation sites. The new work will be performed under separate construction contracts for planting of numerous trees and specialty plantings, grading, drainage control, bridge installation, pipelines and other ancillary facilities. The SFPUC does not have the personnel resources to perform all of the required work in a timely manner, nor could enough |
Modi- fication |
12/31/15 |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
(8)
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Appeal by Blanca Daisy Estebez on the rejection of her application for the Welfare Fraud Investigator (Job Code 2966) examination due to not meeting the minimum qualifications. (File No. 0341-10-4) – Action Item |
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November 15, 2010: |
(1) Continue to the meeting of December 6, 2010 to provide Appellant time to review the Staff Report. (2) Direct the Human Services Agency to proceed with the 2966 Welfare Fraud Investigator examination; Allow Ms. Estebez to participate in the examination but hold her results in abeyance pending the resolution of her appeal. |
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December 6, 2010: |
Postpone to the meeting of December 20, 2010 at the request of the Human Services Agency. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Blanca Daisy Estebez. |
(9)
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Hearing on Civil Service Reform Phase II Recommendations on Layoffs/Bumping: Proposal to Eliminate Interdepartmental (Citywide) Bumping. (File No. 0374-10-1) – Discussion and Possible Action Item |
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Recommendation: |
Provide direction to its Executive Officer on how to proceed; request clarification and/or additional information on merit system impact of eliminating interdepartmental bumping; take action whether to accept, reject, or amend Department of Human Resources proposal to eliminate interdepartmental bumping. |
(10)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(11)
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ADJOURNMENT |