City and County of San FranciscoCivil Service Commission

December 20, 2010 Regular Meeting

Civil Service Commission - December 20, 2010

 

 

 

 

 

                        

 

 

A G E N D A

 

 

Regular Meeting

of

December 20, 2010

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

A request to hear an item after should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

 


 

PUBLIC NOTICE: 

The Commission will hold its holiday luncheon on Monday, December 20, 2010 at 12:00 noon at Caffe Delle Stelle,

395 Hayes Street
.  No Commission business will be discussed or actions taken.  Members of the public may attend solely to hear and observe the luncheon.  For more information, please contact the Commission's Executive Officer.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Regular Meeting

of

December 20, 2010

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

 

Order of Business

 

 

 

CALL TO ORDER & ROLL CALL

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

 

REGULAR AGENDA

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

 

 

 

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

The Civil Service Commission office is located at,

25 Van Ness Avenue, Suite 720, San Francisco, CA94102
.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from to , Monday through Friday.

 

B.      Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement

A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

2.        Discussion of evidence;

3.        Corroborating witnesses, if necessary; and

4.        Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and

 

H.      Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,

1 Dr. Carlton B. Goodlett Place
. However, meetings not held in this room are conducted in the CivicCenter area.  City Hall is wheelchair accessible.  The closest accessible BART station is the CivicCenter, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are
47 Van Ness Avenue
, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at CivicCenter.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to
Grove Street
and
Van Ness Avenue
.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at

25 Van Ness Ave., Suite 220, San Francisco, CA  94102
, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

December 20, 2010

2:00 p.m.

 

ITEM NO.

 

 

(1)       

 

CALL TO ORDER AND ROLL CALL

 

 

 

President E. Dennis Normandy

 

Vice President Donald A. Casper

 

Commissioner Morgan R. Gorrono

 

Commissioner Lisa Seitz Gruwell

 

Commissioner Mary Y. Jung

 

 

(2)              

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA

 

 

(3)       

 

APPROVAL OF MINUTES – Action Item

 

 

 

Regular Meeting of December 6, 2010

 

 

 

Recommendation:

Approve.

 

 

(4)       

 

ANNOUNCEMENTS

 

 

 

Announcement of changes to agenda

 

 

 

Other announcements

 

(5)   

HUMAN RESOURCES DIRECTOR’S REPORT

 

(6)   

EXECUTIVE OFFICER’S REPORT

 

 

 

 

 

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

25 Van Ness Avenue, Suite 720, San Francisco, CA94102
.

 

(7)     

 

Review of request for approval of proposed personal services contracts. 
(File No. 0373-10-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4059-10/11

Public Health

$115,000

Services of an International Board Certified Lactation Consultant (IBCLC). The consultant will provide

oversight, technical support, and training for Breastfeeding Peer Counselors, identifies key community partners such as delivery hospitals, healthcare organizations, and providers and establish referral system connecting WIC-eligible clients to Peer Counselor services, leading efforts to educate community partners, delivery hospitals and health providers about breastfeeding and the breastfeeding support services offered by WIC and by the Peer Counselor Program Collaboratives, and the support efforts of the Peninsula Regional Breastfeeding Collaborative representative.

Regular

12/31/12

4060-10/11

Public Utilities Commission

$90,000

Proposed work includes assisting the SFPUC with providing education and training services to economically disadvantaged residents of San Francisco to prepare them for employment in the field of construction by performing maintenance on SFPUC owned and operated facilities, located in remote locations in the upper watershed of the Hetch Hetchy Water System and other City properties including Camp Mather, located near Yosemite National Park.

Regular

12/20/13

 

4061-10/11

Public Utilities Commission

$300,000

Perform annual preventive maintenance on approximately 30 Limitorque valve actuators at various San Francisco locations. Visual inspection of interior and exterior, re-set limit switches, inspect and/or replace gear lubrications and electrical connections, repair and/or adjust valve position sensor. Removal and replacement of non-operational actuators, actuator motors and/or actuator control panels. Clean and re-furbish non-installed actuators. Supply necessary confined space safety equipment and materials for work on installed actuators. All City actuators are installed below street level in concrete vaults. Provide repair parts and materials for actuators.

Regular

12/01/13

4028-07/08

City Planning

Increase Amount

$0

New Amount

$1,000,000

Will provide historic resources survey and architect-tural design services to complete the long-range planning effort of generating a city-wide inventory

of buildings and areas of architectural, historical and cultural significance.

Modi-

fication

06/30/12

4059-06/07

City Planning

Increase Amount

$0

New Amount

$480,000

Will employ modeling, window and shadow analysis to recommend new planning policies and controls for development and will identify mechanisms to harness area development to contribute funding to the TransbayTransitCenter project. Denial of approval of this term extension would result in an inadequate period for the selected firm to perform the needed services, jeopardize the receipt federal funds through the TJPA, and further delay the provision of these services that are a vital piece in the cooperative effort between the City, the TJPA, and the San Francisco

Redevelopment Agency for the new Transbay Terminal and associated plan area.

Modi-

fication

12/31/11

4049-03/04

Public Utilities Commission

Increase Amount

$425,000

New Amount

$925,000

This contract assembles the Calaveras Technical Advisory Panel (CTAP) consisting of technical experts in fields related to the planning, design, and

construction of dams and appurtenant structures. The panel provides independent expertise in areas including: seismology, engineering geology,

geotechnical engineering, dam engineering, design & construction. This panel reviews major deliverables produced by the engineering consultant for the project, provides critical feedback to the San Francisco Public Utilities Commission (SFPUC) on those reports, and comments on overall project direction.  SFPUC Resolution #03-0117 requires staff to assemble the CTAP, comprised of technical experts in the planning, design, and construction of

dams and appurtenant structures to provide an independent review of project approach, recommend-ations, and other project deliverables prepared by the

engineering consultant for the project. The review by the CTAP is essential for the SFPUC to guide the project in the appropriate direction for the City,

and its customers who rely on the Calaveras Reservoir as a vital component of the water delivery system.

Modi-

fication

01/31/12

4156-08/09

Public Utilities Commission

Increase Amount

$4,000,000

New Amount

$26,000,000

The original scope provides professional construction management services to oversee the Peninsula Regional Water System Improvement Program (WSIP) construction projects, on behalf of the SFPUC. The work includes oversight of eight

(8) construction projects, comprised of two (2) valve lots, two (2) pipelines, a transmission system upgrade, dam improvements, a pump station, and

modifications to existing water treatment structures within the Peninsula Region. The modification amount includes CM services to oversee the work

at eleven HRP sites: Homestead Pond, Skyline Boulevard, San Andreas Reservoir, Upper San Mateo Creek, Skyline Quarry, Adobe Gulch Creek

South, Boat Ramp North, Adobe Gulch, Boat Ramp South, Half Moon Bay/Pilarcitos, and Sherwood Point mitigation sites. The new work will be performed under separate construction contracts for planting of numerous trees and specialty plantings, grading, drainage control, bridge installation, pipelines and other ancillary facilities. The SFPUC does not have the personnel resources to perform all of the required work in a timely manner, nor could enough new City hires be added to meet the timing or the requirements of the limited duration and specialized expertise for this proposed work effort.

Modi-

fication

12/31/15

 

 

 

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

REGULAR AGENDA

 

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

25 Van Ness Avenue, Suite 720,
San Francisco, CA94102
.

 

(8)     

 

Appeal by Blanca Daisy Estebez on the rejection of her application for the Welfare Fraud Investigator (Job Code 2966) examination due to not meeting the minimum qualifications. (File No. 0341-10-4) – Action Item

 

 

 

November 15, 2010:

(1)      Continue to the meeting of December 6, 2010 to provide Appellant time to review the Staff Report. 

(2)      Direct the Human Services Agency to proceed with the 2966 Welfare Fraud Investigator examination; Allow Ms. Estebez to participate in the examination but hold her results in abeyance pending the resolution of her appeal. 

 

 

 

December 6, 2010:

Postpone to the meeting of December 20, 2010 at the request of the Human Services Agency.

 

 

 

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; deny the appeal by Blanca Daisy Estebez.

 

(9)              

 

Hearing on Civil Service Reform Phase II Recommendations on Layoffs/Bumping: Proposal to Eliminate Interdepartmental (Citywide) Bumping.  (File No. 0374-10-1) – Discussion and Possible Action Item

 

 

 

Recommendation:

Provide direction to its Executive Officer on how to proceed; request clarification and/or additional information on merit system impact of eliminating interdepartmental bumping; take action whether to accept, reject, or amend Department of Human Resources proposal to eliminate interdepartmental bumping.

 

(10)          

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(11)          

 

ADJOURNMENT