December 06, 2010 Regular Meeting
A G E N D A
Regular Meeting
of
December 6, 2010
2:00 p.m.
ROOM 400, CITY HALL
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A request to hear an item after should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
December 6, 2010
2:00 p.m.
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ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Lisa Seitz Gruwell |
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Commissioner Mary Y. Jung |
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(2)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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(3)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of November 15, 2010 |
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Recommendation: |
Approve. |
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(4)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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Annual Report on the Certification of Eligibles – Entry and Promotion – Uniformed Ranks of the
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Recommendation: |
Accept the report.
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(7)
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Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4053-10/11 |
Controller |
$10,000,000 |
Provide lease purchase financing and/or refinancing of essential capital equipment to be used by City Departments for governmental purposes. |
Regular |
02/28/13 |
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4054-10/11 |
Police |
$347,200 |
Contractor will provide maintenance, as well as, design, engineering and consulting services on the Level II Message Switching Computer System (installed at the San Francisco Police Department) as required/requested by the Police Department. |
Regular |
03/09/15 |
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4055-10/11 |
Port Commission |
$1,200,000 |
This work will be completed in four (4) phases to allow the greatest participation of city employees on this project. This project has complex variables such as historic structures in a marine environment with site contaminants. An integrated consultant team will prepare a site condition assessment that will facilitate work with city staff and the community stakeholders in developing a conceptual design plan with preliminary cost estimates and ultimately a detailed design for converting this seven (7) acre parcel within Pier 70 as a public park. |
Regular |
12/31/14 |
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4056-10/11 |
Treasurer/ Tax Collector |
$200,000 |
Conduct audits of utility users tax and access line tax of service providers' records; provide legislative and technological updates and analysis; train City's audit staff to continue to audit and enforcement of UUT and ALT tax requirements; and provide tax revenue enhancement and detection services. |
Regular |
12/31/11 |
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4057-10/11 |
Public Utilities Commission |
$350,000 |
The purpose of this contract is to provide professional services to SFPUC for purging, collection and monitoring of groundwater samples from wells and other support to the Groundwater Monitoring Program. Such services will include collection and transport to the testing lab of groundwater extracted from existing monitoring wells and production wells on a semi-annual basis to assist in the annual characterization of groundwater conditions and support of local and regional groundwater resource management throughout the SFPUC’s water system including the |
Regular |
12/31/14 |
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4058-10/11 |
Mayor’s Office of Business & Economic Development |
Increase Amount $35,000 New Amount $83,000 |
Provide technical services and generate reports to assist the City during negotiation of the proposed Park Merced Development Agreement. Conduct review and analysis of project pro forma assumptions, financial feasibility and the value of proposed community benefits package. Calculate the proposed project's net fiscal impact on the City's General Fund and other funds during the life of the Project, from construction through stabilized occupancy. A modification for amount and duration is request as the approvals schedule for the project has been delayed. Denial of these services would limit the City's ability to negotiate the best possible outcome for the public and substantially reduce the accuracy and appropriateness |
Modi- fication |
03/31/11 |
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4101-07/08 |
Department of Technology |
Increase Amount $480,000 New Amount $2,981,509 |
Will provide system software and special technical support services for the City's mainframe. We request approval of this modification to extend the duration and increase compensation due to a proprietary system application that the contractor provides to support the City's mission critical operations on the mainframe and the current migration efforts in process. |
Modi- fication |
06/30/12 |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(8)
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Annual report on anticipated and actual numbers and classifications of “Promotive Only” examinations at the San Francisco Municipal Transportation Agency (SFMTA). |
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Recommendation: |
Adopt the report. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(9)
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Appeal by Juan M. Garcia on the rejection of his application for a 7253 Electrical Transit Mechanic Supervisor I position with the Municipal Transportation Agency due to not meeting the minimum qualifications. (File No. 0328-10-4) – Action Item |
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Recommendation: |
Adopt the report. Sustain the decision of the Director of Transportation; deny the appeal by Juan M. Garcia. |
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(10)
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Appeal by Blanca Daisy Estebez on the rejection of her application for the Welfare Fraud Investigator (Job Code 2966) examination due to not meeting the minimum qualifications. (File No. 0341-10-4) – Action Item |
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November 15, 2010: |
(1) Continue to the meeting of December 6, 2010 to provide Appellant time to review the Staff Report. (2) Direct the Human Services Agency to proceed with the 2966 Welfare Fraud Investigator examination; Allow Ms. Estebez to participate in the examination but hold her results in abeyance pending the resolution of her appeal. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Blanca Daisy Estebez. |
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(11)
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Hearing on Civil Service Reform Phase II Recommendations on Hiring: Reform #1 Access |
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November 15, 2010: |
Schedule three separate sessions of Regular Commission meetings for hearing Reform recommendations on Hiring: Session 1 on Reform # 1 and #2; Session 2 on Reform #3; Session 3 on Reform #4, #5 and #6.
President Normandy instructed that comments of Commissioners on each of the Reform recommendations be provided for reference to Commissioners at the hearing, so as not to take time repeating comments. |
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Recommendation: |
Open for discussion. |
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(12)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(13)
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ADJOURNMENT |
