Order of Business

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.      Policy Requiring Written Reports

 

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

 

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

 

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

 

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

 

2.        Discussion of evidence;

 

3.        Corroborating witnesses, if necessary; and

 

4.        Closing remarks.

 

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.

 

H.      Speaking before the Civil Service Commission

 

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

July 19, 2010

2:00 p.m.

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President E. Dennis Normandy
	Vice President Donald A. Casper
	Commissioner Morgan R. Gorrono
	Commissioner Mary Y. Jung
(2)	APPROVAL OF MINUTES – Action Item
	Regular Meeting of June 21, 2010
	Recommendation:	Approve.
(3)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements

 

COMMENDATION AGENDA
(4)	Commendation for Patricia M. Pendergast, Principal Personnel Analyst, upon her retirement after 41 years of service to the City & County of San Francisco.  (File No. 0251-10-1) – Action Item
	Recommendation:	Adopt.

 

(5)	Commendation for Robert B. Sanchelli, Director of Training, upon his retirement after 31 years of service to the City & County of San Francisco.  (File No. 0252-10-1) – Action Item
	Recommendation:	Adopt.

 

(6)	Presentation of Appreciation to Commissioner Morgan R. Gorrono for his leadership as President of the Civil Service Commission from June 2, 2009 to June 7, 2010.  (File No. 0255-10-1) – Action Item
	Recommendation:	Adopt.

 

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(7)	Review of request for approval of proposed personal services contracts.  (File No. 0239-10-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4164-09/10	Police	$1,500,000	The Controlled Substances Testing that the SFPD is requesting for contract consists of testing substances seized from suspects during arrests. Evidence must be tested and confirmed as narcotics, as well as weighed in order to determine the types of charges and penalties associated with the possession of the controlled substance. Substances are tested through chemical and scientific processes.	Regular	06/30/13

 

	June 21, 2010:	The Commission took no action, without prejudice on PSC #4164-09/10 and is postponed to a meeting following the Board of Supervisors’ Proposition J determination, if needed.
	Recommendation:	Adopt the report; Approve request for proposed personal services contracts.  Notify the offices of the Controller and the Office of Contract Administration.

 

(8)	Review of request for approval of proposed personal services contracts.  (File No. 0253-10-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4000-10/11	Fire	$150,000	Perform maintenance and repair of apparatus doors, controls, and motors at fire facilities as necessary. Provider must be available to perform maintenance and repair 24 hours per day, seven days per week and must be able to respond within a 2-hour window.	Regular	06/30/13
4001-10/11	Fire	$150,000	Perform maintenance and repair of high pressure compressors at SFFD facilities as necessary, as well as mandatory State and Federal testing of systems.	Regular	06/30/13
4002-10/11	Public Health	$67,117	This shuttle bus service will operate six hours a day during peak commute times to decrease the number of single-occupancy vehicles travelling to the SFGH campus. This service is intended to positively impact air quality and reduce traffic and congestion related to the Rebuild Environmental Impact Report's Environmental Mitigation Measures. The goal of this project is to reduce motor vehicle emissions.	Regular	07/30/11
4003-10/11	Public Health	$825,000	Selected contractor(s) will provide same day or expedited (second day) local and out-of-state specimen, regular and after hours package delivery services for Department of Public Health. Pickups will include end of day lab deliveries from multiple sites. End of day pickups require multiple pickups in a short period of time at various clinic locations.  Contractor will service all DPH facilities as requested by the Department. Primary users within DPH are San Francisco General Hospital, Laguna Honda Hospital, primary clinics, and the Public Health Laboratory.	Regular	08/31/15
4004-10/11	Public Health	$200,000	The contractor will pick up and store the bodies of deceased residents of Laguna Honda Hospital (LHH) until the family of the deceased or the State makes arrangements for final disposition. This is needed until a new morgue is built to replace the current morgue, which is expected by approximately two years.	Regular	09/30/12
4005-10/11	Fire	$60,000	Perform maintenance and repair of all Fire Department gas-powered tools, as necessary.	Regular	06/30/13
4006-10/11	Public Works	$9,000,000	The Inspector of Record (IOR) will be providing inspection services in support of the construction of the new hospital at San Francisco General Hospital (SFGH) Medical Center (also known as the SFGH Rebuild Project).  The role of the IOR is to provide competent and continuous inspection of all phases of the hospital construction process for the SFGH Rebuild Project, allowing the Office of Statewide Health and Planning Development (OSHPD)staff to efficiently monitor the construction process, and assuring that the work is being done in accordance with OSHPD approved plans and applicable codes. An IOR must record all construction activities that occur on site and is responsible for verifying such items such as seismic anchorage and equipment, the bracing of all mechanical, plumbing, and electrical piping and conduits are installed in accordance with the approved documents and installation procedures. The IOR also oversees all inspections and witnesses all sets performed by outside inspectors. As part of the inspection team and as the liaison between the Owner (City), the Architect, and OSHPD, the IOR observes and reports the results of each inspection to all responsible parties.  IORs must first be certified by OSHPD to perform the duties of an IOR and MUST be approved by the Architect of Record and OSHPD. The supplemental IORs awarded under this PSC will be working under the direction of the Lead IOR (currently being provided through PSC#4087-07/08- Executive Construction Management Professional Services Contract) and the SFGH Rebuild Project Program Manager.  The City intends to issue multiple separate contracts, with each contract having a not-to-exceed contract amount.	Regular	12/31/16
4007-10/11	Public Utilities Commission	$1,234,050	Work consists of engineering and design services for a 3,000 foot long, 11.5-ft. diameter sewer tunnel in the southeast section of San Francisco.	Regular	08/01/12
4008-10/11	Public Utilities Commission	$100,000	SFPUC is seeking an expert to provide technical advisory and review services for the New Irvington Tunnel project in specified fields related to construction of tunnels and associated structures/facilities, including but not limited to, tunnel construction and cost estimate, seismology and engineering geology. This expert will advise SFPUC on technical and strategic approach of the project and assist the SFPUC project team in making critical project decisions, during construction.	Regular	12/31/14
4009-10/11	Public Utilities Commission	$65,000	Design, permit, supply, install and commission a fully integrated and operational solar PV system at the MUNI Ways & Structures Facility (700 Pennsylvania Avenue) with a total array size of 127kW or larger, installed on the facility's roof. This PSC seeks approval for the value of the design and engineering services.	Regular	06/30/11
4010-10/11	General Services Agency	$600,000	Contractor will: (a) Work collaboratively with the City to meet the unique needs of day laborers by increasing their access to work and vital social services and increasing their skill levels through educational opportunities, (b) Provide employers and prospective employers of day laborers with information and education to promote positive working relationships, (c) Serve as a liaison to address community tensions related to the presence of day laborers in the neighborhood by being accessible to local community members, merchants and concerned residents, and (d) Participate with city, community neighborhood and other organizations to recommend potential improvements/changes in program operations and services.	Regular	06/30/14
4011-10/11	Airport	$100,000	Issuing and Paying Agent Services are required for the Airport's Commercial Paper (CP) Program (paper sold for immediate cash needs). Under the Commission's Master Subordinate (No.97-0146) and First Supplemental (No. 97-0147 and as amended and restated by No. 09-0088) Resolution, the Issuing and Paying Agent is required to establish and maintain the funds and accounts relating to the CP Program. As an issuing and paying agent, the firm will facilitate the settling of commercial paper by carrying out the exchanges between issuer, investor, and dealer required to transfer commercial paper for funds. The CP program allows the Airport to borrow money for financing Airport projects such as terminal renovation projects, airfield and runway improvements, noise programs to insulate homes, and various facility maintenance projects.	Regular	07/31/15
4012-10/11	Fire	$150,000	Perform maintenance and repair of forced air heating systems and ventilation and air conditioning systems at SFFD facilities, as necessary. Provider must be able to perform maintenance and repair 24 hours per day, seven days per week and must be a certified technician for Carrier and Data Aire equipment.	Regular	06/30/13
4013-10/11	Fire	$300,000	Perform monthly designated operator inspections, annual monitoring certifications, spill buckets testing, triennial secondary containment testing, and general maintenance and repair work on fuel tanks as necessary. Provider must be available to perform maintenance and repair 24 hours per day, seven days per week.	Regular	06/30/13
4014-10/11	Fire	$60,000	Perform maintenance and repair of stoves, ovens, refrigerators and related controls at fire facilities as necessary.  Provider must be available to perform maintenance and repair within the same day.	Regular	06/30/13
4015-10/11	Environment	$1,500,000	To conduct specialized technical assistance for City departments, multi-family buildings, businesses and institutions to develop and implement customized waste reduction, reuse, recycling and composting programs to meet the City's waste diversion goals. Technical assistance will include on-site waste audits and assessment, hands-on manager and staff/tenant multi-lingual training, logistics set-up and implementation assistance, follow-up monitoring, trouble-shooting, data collection and evaluation.	Regular	06/30/14
4010-08/09	Fire	Increase Amount $50,000 New Amount $200,000	Will perform maintenance and repair of Telescopic doors, controls, and motors at fire facilities as necessary. Provider must be available to perform maintenance and repairs 24 hours per day, and seven days per week. and must be certified by the manufacturer to repair these types of doors.	Modi- fication	06/30/13
4030-05/06	Human Resources	Increase Amount $0 New Amount $8,000,000	Will provide a range of managed care and medical cost containment services for the Workers' Comp. Division, including medical bill review and repricing, Preferred Provider Organization (PPO) administra-tion, utilization review, and case management.	Modi- fication	10/31/10
4122-07/08	Municipal Transportation Agency	Increase Amount $600,000 New Amount $930,696	Continue to make corrections of Fourth Dimension Traffic (D4) software errors, defects, and malfunc-tions in the software; perform maintenance on traffic signal cabinet/controller testing software to minimize malfunction in the field. Continue to maintain and upgrade D4 Traffic Signal Software to provide transit priority and emergency preemption throughout the City, including cable car locations, and prepare signal-timing cards for various intersections, including integration of 2070 Controllers. Continue to ensure communication between the Transportation Management Center (TMC) and the traffic signals in the field, to ensure integration of D4 software with central software system. Continue to provide technical expertise to Sfgo to ensure that the TMC communicates with Caltrans, Muni Central Control, and other transit networks; and provide support services to software end users.	Modi- fication	03/30/14
4087-06/07	Public Utilities Commission	Increase Amount $1,175,000 New Amount $3,378,501	Original contract provided alternative analyses and conceptual design of various seismic retrofit schemes of the reservoir concrete roof structure, detailed design of the selected scheme, construction drawings and specification for bid and award, and engineering support during construction.  In this modification, additional funding is for the completion of design work and engineering support during constructions. This project is part of Water System Improvement Program (WSIP).	Modi- fication	01/01/14
4163-06/07	Department of Technology	Increase Amount $106,350 New Amount $206,350	Host internet video streaming of SFGTV, the San Francisco Governmental Channel, cable channel 26, 24/7. Provide monthly usage reports. Host and store up to one year's archive of video on the internet for the Board of Supervisors meetings, City commission meetings, Mayor's press conferences, State of the City Address and others, as necessary. Provide software to index meeting according to agenda items and link documents to streaming video. Provide software to include caption with video streaming content.	Modi- fication	06/30/14
4138-06/07	Public Health	Increase Amount $0 New Amount $5,000,000	Contractors will perform environmental and facility assessments, provide project support/oversight, and survey customers who utilize the services at the Community Health Network (CNN) and healthcare providers such as doctors, nurses and administrators) in order to fulfill accreditation and licensing requirements specific to healthcare facilities, and in preparation for replacement or renovation building plans. Contractors will act as consultants with expertise specific to healthcare in one or more of the following: healthcare programs and/or systems, safety management, emergency preparedness, life safety, facility planning, mechanical systems, emergency power systems, environmental control (automation) systems, information systems, hazardous materials management, utility management and security management. With regard to emergency preparedness and security management, the implementation of a medical helipads necessary in order for San Francisco General Hospital (SFGH) to be a complete trauma center. Contractors will share findings with staff; assist in the implementation of changes needed to reduce risks; evaluate the impact of change on both Department staff and clients.	Modi- fication	06/30/15

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(9)	Rule Amendments to Civil Service Commission Rules applicable to the Uniformed Ranks of the San Francisco Police Department; specifically, Rule 213 – Certification of Eligibles – Police Department.  (File No. 0211-10-5) – Action Item
	December 7, 2009:	Post for Meet and Confer.
	March 15, 2010:	No disclosure of any or all discussions held in closed session.
	April 19, 2010:	No disclosure of any or all discussions held in closed session.
	June 7, 2010:	Postpone to the meeting of June 21, 2010 at the request of the Department of Human Resources.
	June 21, 2010:	Continue to the meeting of July 19, 2010, preceded by a closed session Special Meeting.

 

Recommendation:

Open for discussion OR Direct the Executive Officer to post the proposed amendments to Civil Service Commission Rule 213 – Certification of Eligibles – Police Department (dated May 17, 2010) for adoption at the Regular Meeting of the Civil Service Commission on Monday, August 2, 2010.

 

(10)	Report on changing the minimum qualifications from three years to one year served as a permanent Q-60 Lieutenant in the San Francisco Police Department, in the Proposed Amendment to the Class Specification for Q-80 Captain, Police Department.  (File No. 0227-10-1) – Discussion and Possible Action Item
	May 17, 2010:	Directed the Executive Officer to place on the Agenda of the next meeting and requested DHR and SFPD staff to provide a briefing.
	June 7, 2010:	Continue to the meeting of June 21, 2010 with a written report to be submitted by the Department of Human Resources.
	June 21, 2010:	Postpone to the meeting of July 19, 2010 at the request of the Department of Human Resources.
	Recommendation:	Open for discussion.

 

(11)	Authorization for entry-level permanent civil service appointment by the San Francisco Fire Department of Civilian Federal Firefighters displaced by the closure of the Fire Department at the Presidio of San Francisco pursuant to California Government Code Section 53270.  (File No. 0254-10-1) – Discussion and Possible Action Item
	Recommendation:	Adopt the staff report.  Authorize entry-level permanent civil service appointment of Civilian Federal Firefighters hired by the San Francisco Fire Department following displacement by the closure of the Fire Department at the Presidio of San Francisco consistent with California Government Code Section 53270.  Notify the Board of Supervisors and the San Francisco Fire Department.

 

(12)	Appeal by Stephen Kloster of the Human Resources Director’s determination of insufficient evidence to support his claim of harassment and disparate treatment discrimination.  (File No. 0553-09-6) –  Action Item
	March 1, 2010:	Postpone to the meeting of March 15, 2010.
	March 15, 2010:	Continue to a Special meeting after May 11, 2010.  The Executive Officer to make arrangements to schedule the Special meeting based on the availability of all parties and City Hall hearing rooms.
	Recommendation of the Human Resources Director:	Adopt the report.  Sustain the decision of the Human Resources Director; deny the appeal by Stephen Kloster.

 

POTENTIAL CLOSED SESSION Note:  This item is being noticed as a potential closed session to preserve the Commission's option to go into closed session during the hearing of the item if for reasons of privacy it is appropriate to do so.  Noticing this item as a potential closed session does not necessarily mean the Commission will go into closed session during its hearing of the item.

 

			A.       Public comment on the potential closed session.
			B.       Vote on whether to hold closed session pursuant to San             Francisco Administrative Code 67.10 (b), California             Government Code Section 54957 (b), federal and state             laws governing medical privacy, including but not               limited to Article I, Section 1, California Constitution             (Action Item)
			C.        Reconvene in open session             1)  Vote to elect whether to disclose any or all discussions                   held in closed session (San Francisco Administrative                   Code Section  67.12 (a))  (Action Item)
			2)  Disclosure of action taken in closed session.

 

(13)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
(14)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(15)	ADJOURNMENT