July 19, 2010 Regular Meeting

CALL TO ORDER

2:05 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Donald A. Casper

Present

Commissioner Morgan R. Gorrono

Present

Commissioner Mary Y. Jung

Present

President E. Dennis Normandy presided.

APPROVAL OF MINUTES

Regular Meeting of June 21, 2010

Action:

Approve.  (Vote of 4 to 0)

0251-10-1

Commendation for Patricia M. Pendergast, Principal Personnel Analyst, upon her retirement after 41 years of service to the City & County of San Francisco. 
(Item No. 4)

Speakers:

Vice President Donald A. Casper

Action:

Adopt.  (Vote of 4 to 0)

0252-10-1

Commendation for Robert B. Sanchelli, Director of Training, upon his retirement after 31 years of service to the City & County of San Francisco.  (Item No. 5)

Speakers:

Vice President Donald A. Casper

Action:

Adopt.  (Vote of 4 to 0)

0255-10-1

Presentation of Appreciation to Commissioner Morgan R. Gorrono for his leadership as President of the Civil Service Commission from June 2, 2009 to
June 7, 2010.  (Item No. 6)

Speakers:

President E. Dennis Normandy

Action:

Adopt.  (Vote of 4 to 0)

0239-10-8

Review of request for approval of proposed personal services contracts.  (Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4164-09/10

Police

$1,500,000

The Controlled Substances Testing that the SFPD is requesting for contract consists of testing substances seized from suspects during arrests. Evidence

must be tested and confirmed as narcotics, as well as weighed in order to determine the types of charges and penalties associated with the possession of

the controlled substance. Substances are tested through chemical and scientific processes.

Regular

06/30/12

June 21, 2010:

The Commission took no action, without prejudice on PSC #4164-09/10 and is postponed to a meeting following the Board of Supervisors’ Proposition J determination, if needed.

Speakers:

Joe Brenner, IFPTE Local 21

Alice Villagomez, San Francisco Police Department

Kim Carter, IFPTE Local 21

Action:

Adopt the report; Approve request for proposed personal services contract on the conditions of the mutual agreement reached by SFPD and Local 21, namely: 1) The Proposition J currently before the Board of Supervisors for Narcotics Testing will be withdrawn (it was withdrawn on June 30, 2010); 2) The duration of the contract be modified to a two (2) year term

through June 30, 2012 and after six (6) months, the San Francisco Police Department (SFPD) will meet and confer with IFPTE Local 21 over an additional six months to one (1) year PSC, if needed; 3) No current staff will be displaced as a result of the PSC; 4) After six (6) months, the SFPD will report to the Civil Service Commission on the status of increasing the SFPD’s internal capacity to perform drug testing; 5) The Crime Lab should remain in current location for FY2010-2011, making anticipated short-term fixes for defects and deficiencies; 6) Over the next year, the SFPD will explore and discuss options for relocation of the Crime Lab, including gathering more data to assess the best approach for housing the crime lab.  The SFPD will consider existing physical sites which may be retrofitted to house the Crime Lab, or building a new facility, and reviewing cost and financing options and invite input from Local 21; and 7) Within thirty (30) days, SFPD will begin to meet with Local 21 to discuss Crime Lab staffing and workload issues.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0253-10-8

Review of request for approval of proposed personal services contracts.  (Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4000-10/11

Fire

$150,000

Perform maintenance and repair of apparatus doors, controls, and motors at fire facilities as necessary. Provider must be available to perform maintenance and repair 24 hours per day, seven days per week and must be able to respond within a 2-hour window.

Regular

06/30/13

4001-10/11

Fire

$150,000

Perform maintenance and repair of high pressure compressors at SFFD facilities as necessary, as well as mandatory State and Federal testing of systems.

Regular

06/30/13

4002-10/11

Public Health

$67,117

This shuttle bus service will operate six hours a day during peak commute times to decrease the number of single-occupancy vehicles travelling to the SFGH campus. This service is intended to positively impact air quality and reduce traffic and congestion related to the Rebuild Environmental Impact Report's Environmental Mitigation Measures. The goal of this project is to reduce motor vehicle emissions.

Regular

07/30/11

4003-10/11

Public Health

$825,000

Selected contractor(s) will provide same day or expedited (second day) local and out-of-state specimen, regular and after hours package delivery services for Department of Public Health. Pickups will include end of day lab deliveries from multiple sites. End of day pickups require multiple pickups in a short period of time at various clinic locations.

Contractor will service all DPH facilities as requested by the Department. Primary users within DPH are San Francisco General Hospital, Laguna Honda Hospital, primary clinics, and the Public Health Laboratory.

Regular

08/31/15

4004-10/11

Public Health

$200,000

The contractor will pick up and store the bodies of deceased residents of Laguna Honda Hospital (LHH) until the family of the deceased or the State makes arrangements for final disposition. This is needed until a new morgue is built to replace the current morgue, which is expected by approximately two years.

Regular

09/30/12

4005-10/11

Fire

$60,000

Perform maintenance and repair of all Fire Department gas-powered tools, as necessary.

Regular

06/30/13

4006-10/11

Public Works

$9,000,000

The Inspector of Record (IOR) will be providing inspection services in support of the construction of the new hospital at San Francisco General Hospital (SFGH) Medical Center (also known as the SFGH Rebuild Project).  The role of the IOR is to provide competent and continuous inspection of all phases of the hospital construction process for the SFGH Rebuild Project, allowing the Office of Statewide Health and Planning Development (OSHPD) staff to efficiently monitor the construction process, and assuring that the work is being done in accordance with OSHPD approved plans and applicable codes. An IOR must record all construction activities that occur on site and is responsible for verifying such items such as seismic anchorage and equipment, the bracing of all mechanical, plumbing, and electrical piping and conduits are installed in accordance with the approved documents and installation procedures. The IOR also oversees all inspections and witnesses all sets performed by outside inspectors. As part of

the inspection team and as the liaison between the Owner (City), the Architect, and OSHPD, the IOR observes and reports the results of each inspection to all responsible parties.  IORs must first be certified by OSHPD to perform the duties of an IOR and MUST be approved by the Architect of Record and OSHPD. The supplemental IORs awarded under this PSC will be working under the direction of the Lead IOR (currently being provided through PSC#4087-07/08- Executive Construction Management Professional Services Contract) and the SFGH Rebuild Project Program Manager.  The City intends to issue multiple separate contracts, with each contract having a not-to-exceed contract amount.

Regular

12/31/16

4007-10/11

Public Utilities Commission

$1,234,050

Work consists of engineering and design services for a 3,000 foot long, 11.5-ft. diameter sewer tunnel in the southeast section of San Francisco.

Regular

08/01/12

4008-10/11

Public Utilities Commission

$100,000

SFPUC is seeking an expert to provide technical advisory and review services for the New Irvington Tunnel project in specified fields related to construction of tunnels and associated structures/facilities, including but not limited to, tunnel construction and cost estimate, seismology and engineering geology. This expert will advise SFPUC on technical and strategic approach of the project and assist the SFPUC project team in making critical project decisions, during construction.

Regular

12/31/14

4009-10/11

Public Utilities Commission

$65,000

Design, permit, supply, install and commission a fully integrated and operational solar PV system at the MUNI Ways & Structures Facility (700 Pennsylvania Avenue) with a total array size of 127kW or larger, installed on the facility's roof. This PSC seeks approval for the value of the design and engineering services.

Regular

06/30/11

4010-10/11

General Services Agency

$500,000

Contractor will: (a) Work collaboratively with the City to meet the unique needs of day laborers by increasing their access to work and vital social services and increasing their skill levels through educational opportunities, (b) Provide employers and prospective employers of day laborers with information and education to promote positive working relationships, (c) Serve as a liaison to address community tensions related to the presence of day laborers in the neighborhood by being accessible to local community members, merchants and concerned residents, and (d) Participate with city, community neighborhood and other organizations to recommend potential improvements/changes in program operations and services.

Regular

06/30/15

4011-10/11

Airport

$100,000

Issuing and Paying Agent Services are required for the Airport's Commercial Paper (CP) Program (paper sold for immediate cash needs). Under the Commission's Master Subordinate (No.97-0146) and First Supplemental (No. 97-0147 and as amended and restated by No. 09-0088) Resolution, the Issuing and Paying Agent is required to establish and maintain the funds and accounts relating to the CP Program. As an issuing and paying agent, the firm will facilitate the settling of commercial paper by carrying out the exchanges between issuer, investor, and dealer required to transfer commercial paper for funds. The CP program allows the Airport to borrow money for financing Airport projects such as terminal renovation projects, airfield and runway improvements, noise programs to insulate homes, and various facility maintenance projects.

Regular

07/31/15

4012-10/11

Fire

$150,000

Perform maintenance and repair of forced air heating systems and ventilation and air conditioning systems at SFFD facilities, as necessary. Provider must be able to perform maintenance and repair 24 hours per day, seven days per week and must be a certified technician for Carrier and Data Aire equipment.

Regular

06/30/13

4013-10/11

Fire

$300,000

Perform monthly designated operator inspections, annual monitoring certifications, spill buckets testing, triennial secondary containment testing, and general maintenance and repair work on fuel tanks as necessary. Provider must be available to perform maintenance and repair 24 hours per day, seven days per week.

Regular

06/30/13

4014-10/11

Fire

$60,000

Perform maintenance and repair of stoves, ovens, refrigerators and related controls at fire facilities as necessary.  Provider must be available to perform maintenance and repair within the same day.

Regular

06/30/13

4015-10/11

Environment

$1,500,000

To conduct specialized technical assistance for City departments, multi-family buildings, businesses and institutions to develop and implement customized waste reduction, reuse, recycling and composting programs to meet the City's waste diversion goals. Technical assistance will include on-site waste audits and assessment, hands-on manager and staff/tenant multi-lingual training, logistics set-up and implementation assistance, follow-up monitoring, troubleshooting, data collection and evaluation.

Regular

06/30/14

4010-08/09

Fire

Increase Amount

$50,000

New Amount

$200,000

Will perform maintenance and repair of Telescopic doors, controls, and motors at fire facilities as necessary. Provider must be available to perform maintenance and repairs 24 hours per day, and seven days per week. and must be certified by the manufacturer to repair these types of doors.

Modi-

fication

06/30/13

4030-05/06

Human Resources

Increase Amount

$0

New Amount

$8,000,000

Will provide a range of managed care and medical cost containment services for the Workers' Comp. Division, including medical bill review and repricing, Preferred Provider Organization (PPO) administra-tion, utilization review, and case management.

Modi-

fication

10/31/10

4122-07/08

Municipal Transportation Agency

Increase Amount

$600,000

New Amount

$930,696

Continue to make corrections of Fourth Dimension Traffic (D4) software errors, defects, and malfunc-tions in the software; perform maintenance on traffic signal cabinet/controller testing software to minimize malfunction in the field. Continue to maintain and upgrade D4 Traffic Signal Software to provide transit priority and emergency preemption throughout the City, including cable car locations, and prepare signal-timing cards for various intersections, including integration of 2070 Controllers. Continue to ensure communication between the Transportation Management Center (TMC) and the traffic signals in the field, to ensure integration of D4 software with central software system. Continue to provide technical expertise to Sfgo to ensure that the TMC communicates with Caltrans, Muni Central Control, and other transit networks; and provide support services to software end users.

Modi-

fication

03/30/14

4087-06/07

Public Utilities Commission

Increase Amount

$1,175,000

New Amount

$3,378,501

Original contract provided alternative analyses and

conceptual design of various seismic retrofit schemes of the reservoir concrete roof structure, detailed design of the selected scheme, construction drawings and specification for bid and award, and engineering support during construction.  In this modification, additional funding is for the completion of design work and engineering support during constructions. This project is part of Water System Improvement Program (WSIP).

Modi-

fication

01/01/14

4163-06/07

Department of Technology

Increase Amount

$106,350

New Amount

$206,350

Host internet video streaming of SFGTV, the San Francisco Governmental Channel, cable channel 26, 24/7. Provide monthly usage reports. Host and store up to one year's archive of video on the internet for the Board of Supervisors meetings, City commission meetings, Mayor's press conferences, State of the City Address and others, as necessary. Provide software to index meeting according to agenda items and link documents to streaming video. Provide software to include caption with video streaming content.

Modi-

fication

06/30/14

4138-06/07

Public Health

Increase Amount

$0

New Amount

$5,000,000

Contractors will perform environmental and facility

assessments, provide project support/oversight, and survey customers who utilize the services at the Community Health Network (CNN) and healthcare providers such as doctors, nurses and administrators) in order to fulfill accreditation and licensing requirements specific to healthcare facilities, and in preparation for replacement or renovation building plans. Contractors will act as consultants with expertise specific to healthcare in one or more of the following: healthcare programs and/or systems, safety management, emergency preparedness, life safety, facility planning, mechanical systems, emergency power systems, environmental control (automation) systems, information systems, hazardous materials management, utility management and security management. With regard to emergency preparedness and security management, the implementtation of a medical helipads necessary in order for San Francisco General Hospital (SFGH) to be a complete trauma center. Contractors will share findings with staff; assist in the implementation of changes needed to reduce risks; evaluate the impact of change on both Department staff and clients.

Modi-

fication

06/30/15

Speakers:

Assistant Deputy Chief Michael Thompson, San Francisco Fire Department spoke on PSC #s 4000-10/11; 4005-10/11; 4012-10/11; and 4010-08/09.

Gregory Cross, SEIU Local 1021, Jacquie Hale and Roland Pickins, Department of Public Health spoke on PSC #4003-10/11.
David Scott and Lori Mitchell, Public Utilities Commission spoke on PSC #4009-10/11.

Adrienne Pon, General Services Agency spoke on PSC #4010-10/11.

Mark Westlund, Department of the Environment spoke on PSC #4015-10/11.

Saed Toloui, Public Utilities Commission spoke on PSC #4087-06/07.

Action:

(1)      Adopt the report; Approve request for PSC #4003-10/11 on the condition that one year from July 19, 2010, the Department of Public Health apprise the Commission of efforts made to have, as much as possible the proposed work to be contracted out be performed by civil service classifications, principally 1402 Junior Clerks.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

(2)      Adopt the report; Approve request for PSC #4005-10/11.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0; Commissioner Gorrono missed vote.)

(3)      Adopt the report; Approve request for PSC #4010-10/11 as amended to modify the contract amount from $600,000 to $500,000 and the duration from 06/30/14 to 06/30/15.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

(4)      Adopt the report; Approve request for PSC #4010-08/09.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0; Commissioner Jung missed vote.)

(5)      Adopt the report; Approve request for all remaining proposed personal contracts.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0211-10-5

Rule Amendments to Civil Service Commission Rules applicable to the Uniformed Ranks of the San Francisco Police Department; specifically, Rule 213 – Certification of Eligibles – Police Department.  (Item No. 9)

December 7, 2009:

Post for Meet and Confer.

March 15, 2010:

No disclosure of any or all discussions held in closed session.

April 19, 2010:

No disclosure of any or all discussions held in closed session.

June 7, 2010:

Postpone to the meeting of June 21, 2010 at the request of the Department of Human Resources. 

June 21, 2010:

Continue to the meeting of July 19, 2010, preceded by a closed session Special Meeting.

Speakers:

Anita Sanchez, Executive Officer, Civil Service Commission

Micki Callahan, Human Resources Director

John Kraus, Department of Human Resources

Paul Zarefsky, Deputy City Attorney

Action:

Direct the Executive Officer to post the proposed amendments to Civil Service Commission Rule 213 – Certification of Eligibles – Police Department (dated May 17, 2010) for adoption at the Regular Meeting of the Civil Service Commission on Monday, August 2, 2010.  (Vote of 4 to 0)

0227-10-1

Report on changing the minimum qualifications from three years to one year served as a permanent Q-60 Lieutenant in the San Francisco Police Department, in the Proposed Amendment to the Class Specification for Q-80 Captain, Police Department.  (Item No. 10)

May 17, 2010:

Directed the Executive Officer to place on the Agenda of the next meeting and requested DHR and SFPD staff to provide a briefing.

June 7, 2010:

Continue to the meeting of June 21, 2010 with a written report to be submitted by the Department of Human Resources.

June 21, 2010:

Postpone to the meeting of July 19, 2010 at the request of the Department of Human Resources.

Speakers:

Ted Yamasaki, Department of Human Resources

John Kraus, Department of Human Resources

Action:

Accept the report and the change from three years to one year served as a permanent Q-60 Lieutenant.  (Vote of 4 to 0)

0254-10-1

Authorization for entry-level permanent civil service appointment by the San Francisco Fire Department of Civilian Federal Firefighters displaced by the closure of the Fire Department at the Presidio of San Francisco pursuant to California Government Code Section 53270.  (Item No. 11)

Speakers:

Anita Sanchez, Executive Officer

Gary Massetani, Deputy Chief (Retired), San Francisco Fire Department

Action:

Adopt the staff report.  Authorize entry-level permanent civil service appointment of Civilian Federal Firefighters hired by the San Francisco Fire Department following displacement by the closure of the Fire Department at the Presidio of San Francisco consistent with California Government Code Section 53270.  Notify the Board of Supervisors and the San Francisco Fire Department.  (Vote of 4 to 0)

0553-09-6

Appeal by Stephen Kloster of the Human Resources Director’s determination of insufficient evidence to support his claim of harassment and disparate treatment discrimination.  (Item No. 12)

March 1, 2010:

Postpone to the meeting of March 15, 2010.

March 15, 2010:

Continue to a Special meeting after May 11, 2010.  The Executive Officer to make arrangements to schedule the Special meeting based on the availability of all parties and City Hall hearing rooms. 

Speakers:

Janie White, Department of Human Resources

Patrick Gardner, Acting Chief San Francisco Fire Department

Wesley Wakeford, Attorney

Stephen Kloster, Appellant

Micki Callahan, Human Resources Director

POTENTIAL CLOSED SESSION

Note:  This item is being noticed as a potential closed session to preserve the Commission's option to go into closed session during the hearing of the item if for reasons of privacy it is appropriate to do so.  Noticing this item as a potential closed session does not necessarily mean the Commission will go into closed session during its hearing of the item.

Note: The appellant, after conferring with his attorney indicated he wanted to proceed in open session.

The Commission did not hold a closed session.

Action:

Adopt the report.  Sustain the decision of the Human Resources Director; deny the appeal by Stephen Kloster.  (Vote of 4 to 0)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION  (Item No. 13)

None.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 14)

None.

ADJOURNMENT  (Item No. 15)

5:44 p.m.