June 21, 2010 Regular Meeting

CALL TO ORDER

2:08 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Donald A. Casper

Present

Commissioner Morgan R. Gorrono

Not Present (Notified absence)

Commissioner Mary Y. Jung

Present

President E. Dennis Normandy presided.

APPROVAL OF MINUTES

Regular Meeting of June 7, 2010

Action:

Approve as amended.  (Vote of 3 to 0)

ANNOUNCEMENTS

The Executive Officer announced that due to the 4^th of July Holiday, there will only be one meeting in July which will be held on July 19, 2010.

0209-10-8

Review of request for approval of proposed personal services contract.  (Item No. 4)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4140-09/10

Public Utilities Commission

$95,000

Provide home energy audits and marketing services for energy efficiency and water conservation, utilizing staff members hired through a workforce

development program. The goal is to perform a minimum of 250 audits on San Francisco properties in order to assist property owners and residents in conserving water and electricity.

Regular

06/30/11

May 17, 2010:

Postpone PSC #4140-09/10 to the meeting of June 21, 2010 at the request of the Public Utilities Commission.

Speakers:

Pauson Yun, Public Utilities Commission

Action:

Adopt the report; Approve request for approval of proposed personal services contract.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

0225-10-8

Review of request for approval of proposed personal services contracts.  (Item No. 5)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4148-09/10

Public Health

$2,000,000

The contractor (State of California) will coordinate and provide genetic testing services on blood samples taken from newborn babies from San Francisco General Hospital, in accordance with State law.

Regular

06/30/20

4149-09/10

Public Health

$1,250,000

Assistance to and training of Department Information Technology staff in the installation and building of an ambulatory Electronic Medical Record (EMR) system for San Francisco General Hospital and DPH community-based primary care and specialty clinics. Technical support to the Department's IT staff upon

live activation of the new system. Please note that the amount shown above is a current best estimate of the value of only the professional services required, not

software.

Regular

06/30/15

4150-09/10

Public Health

$136,000,000

Culturally appropriate mental health and substance abuse services for children, youth, and their families will be provided by multiple contractors, which together form a System of Care to address the broad continuum of needs and illnesses presented by these clients. Services will include mental health assess-ment, therapy, collateral and wraparound services, community-based violence and trauma recovery services, community-based day treatment services, residentially-based day treatment services, intensive/day rehabilitative services, primary and secondary substance abuse prevention services, therapeutic behavioral services, therapeutic visitation services, and targeted case management.

Regular

06/30/15

4151-09/10

Public Health

$150,074,786

Contract will provide: mental health outpatient; substance abuse outpatient services; and intensive case management/full-service partnership level-of-care to transitional age youth, adults and older adults. The contract will provide flexible, integrated and seamless services based on the level and type of needs of the client, and responding as clients change over time.

Regular

06/30/15

4152-09/10

Public Health

$18,595,931

Contractors will provide integrated full-service behavioral health outpatient services (Mental Heath and Substance Abuse Services) for older-adult clients living in the catchment areas 2, 4 and 5 (Western Addition/area bounded by Geary-Gough-Market Stanyan/Marina/Presidio, North of Market/ Tenderloin/South of Market and Richmond and Sunset Districts.)

Regular

06/30/15

4153-09/10

Public Health

$112,083,205

Contractor will provide services to adult clients living in a residential setting who otherwise would be at risk of hospitalization or other institutional placement if

they were not in a residential treatment program. The contractor will provide crisis residential programs, transitional residential treatment programs, Institute

for Mental Disease (IMD) alternative programs, and an Urgent Care Center consisting of a crisis stabilization/urgent care clinic with an attached short-term crisis residential program. Institute for Mental Disease alternative programs target adults returning from long-term care settings back to the community or who are at risk for institutional placement due to the severity of their psychiatric disorder.

Regular

06/30/15

4154-09/10

Public Health

$111,292,513

Contractor will provide substance abuse residential programs. The program will include a 24/7 comprehensive assessment, case management, counseling, skill building and support services to individuals with substance abuse disorders. The program includes Pomeroy House Perinatal Treatment, Residential Family, Women's Harm Reduction Overnight/Partial Day, Women's HIV, MH, Harm Reduction Transitional Residential, Ryan White Pt A, HIV Residential, Adult Residential & Overnight/Partial Day, Women's Residential Social Detoxification, Bed Social Detox, Homeless Specialty, HIV Women's Residential Social Detoxification, Residential Medical Detoxification, MHSA Dual Diagnosis Residential Treatment, Redwood Center Residential Treatment for High-Utilizaers of Multiple Systems, HIV Residential Medical Detoxification and Proposition 36 Residential Treatment.

Regular

06/30/15

4155-09/10

Public Health

$42,988,294

Contractor and partner agencies will work together to provide supportive housing services to homeless adults and transitional age youths with serious mental illness in San Francisco. The housing support services will include comprehensive on-site mental health prevention, primary care, and rehabilitative treatment services to reduce chronic homelessness in San Francisco.

Regular

06/30/15

4156-09/10

Public Health

$57,351,750

Contractors will provide community based mental health and substance abuse prevention and treatment, primary care and life enhancement programs for adults and transition age youths who are homeless or face mental health and substance abuse issues and their families in San Francisco. The programs will include mental health emergency crisis/vocational and rehabilitation services, peer and intern employ-ment, peer-based wellness and recovery services, substance abuse education and training/HIV intervention/primary prevention, secondary preven-tion and ancillary services, short-term intensive care management-hospital discharge service.

Regular

06/30/15

4157-09/10

Public Health

$17,360,000

Contractors will provide San Francisco General Hospital (SFGH), Laguna Honda Hospital (LHH), DPH's Primary Care clinics and Health At Home program a continuous, reliable source of intermittent, supplemental, on-call nursing personnel during high patient census, high acuity, unexpected staff illnesses and/or vacations, and to meet State nurse-to-patient staffing ratio requirements.

Regular

06/30/15

4158-09/10

Public Health

$84,000

Contractor will provide phlebotomy services during the phlebotomy service schedule at Behavioral Health Clinics and laboratory specimen courier services when necessary.

Regular

06/30/12

4159-09/10

Public Health

$150,000

Contractor will provide comprehensive vision care services including preventive eye exams, eye care services and diagnostic referrals for patients at the DPH's Southeast Health Center once a week during the operation hour from 8 am to 5 pm.

Regular

06/30/15

4160-09/10

Public Health

$29,543,220

The PEI project will provide prevention and early intervention programs designed to prevent the initial onset or worsening of mental illness among children, youth, their families, transitional age youth, adults and older adults who exhibit varying levels of risk of developing mental illness. The project will assist those at risk and train providers to better identify clients early and refer them to services.  Programs include School Based Youth Centered Wellness; Screening, Planning and Supportive Services for Incarcerated Youth; Holistic Wellness Prevention in a Community Setting; Early Childhood Mental Health Consultation; Mental Health Consultation for Providers working with Youth at RISK or Involved with the Juvenile Justice System; Older Adult Behavioral Health Screening and Response; Early Intervention and Recovery for Young People with Early Psychosis; Transition Aged Youth Multi Service Center and Peer Outreach and Training.

Regular

06/30/15

4161-09/10

Public Health

$10,804,713

Contractors will provide an array of prevention services, programs and projects for the broad age, ethnic, gender, ability, and geographic diversity of San Francisco's populations, especially in low income neighborhoods. The primary methodologies will be community action and organization, outreach, health education, wellness activities and education, community support/capacity building, and training/technical assistance for contractors, and other services as needed.

Regular

06/30/13

4162-09/10

Public Health

$7,274,562

The WDET project will develop and maintain a culturally competent mental health workforce through training and technical assistance, mental health career pathway programs and internship programs. The project is community based to diversify the mental health workforce by encouraging consumers and their families to pursue public health careers because they are uniquely qualified. The WDET project will recruit consumers to public health careers at various levels from entry level certification to licensed and managerial positions. Programs include the Summer Bridge Program, Peer Specialist Mental Health Certificate Program, the Mental Health Certificate Program and Supportive Services for Consumers Enrolled in Public Universities or Private Colleges.

Regular

06/30/15

June 7, 2010:

Postpone PSC #s 4148-09/10 through 4162-09/10 to the meeting of June 21, 2010.

Speakers:

Jacquie Hale and Sai-Ling Chan-Sew, Department of Public Health and Joe Brenner, IFPTE Local 21 spoke on PSC #s 4150-09/10 through 4153-09/10; 4156-09/10; 4160-09/10 and 4161-09/10.

Joe Brenner, IFPTE Local 21 spoke on PSC #4155-09/10.

Leslie Dubbin, Department of Public Health spoke on PSC #4157-09/10.

Jacquie Hale and Gloria Wilder, Department of Public Health and Gregory Cross, SEIU Local 1021 spoke on PSC #4158-09/10.

Action:

(1)      Adopt the report; Approve request for approval of PSC #s 4150-09/10 through 4153-09/10; 4156-09/10; 4160-09/10; and 4161-09/10 on the condition that the Department of Public Health make every reasonable effort to create requisitions for those 2819 Assistant Health Educators laid off in 2009 and other Local 21 represented positions that are subject to reduction or layoff; and that the Department of Public Health report every six (6) months to the Civil Service Commission on its progress in meeting this condition.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

(2)      Adopt the report; Approve request for approval of PSC #4155-09/10 on the condition that 1) the Department of Public Health will meet with IFPTE Local 21 to discuss and evaluate whether and to what extent work to be performed in this PSC is work which could be performed by Real Property Managers; 2) If at the conclusion of these discussions, it turns out that work in this PSC is not work which could be performed by Real Property Managers, then the matter is closed; 3) If at the conclusion of these discussions, it turns out that work in this PSC is work which could be performed by Real Property Managers, then the Department of Public Health and Local 21 will endeavor to utilize CCSF Real Property Managers to perform this work, and make appropriate modifications to the contract(s) in the PSC accordingly.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

(3)      Adopt the report; Approve request for approval of PSC #4158-09/10 for a duration of two years, to June 30, 2012.  Notify the Office of the Controller and the Office of Contract Administration.    (Vote of 3 to 0)

(4)      Adopt the report; Approve request for approval of all remaining contracts.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

0239-10-8

Review of request for approval of proposed personal services contracts. 
(Item No. 6)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4163-09/10

Human Rights Commission

$850,000

The City's Bonding and Financial Assistance Program (S.F. Admin Code, Chapter 14B) provides guarantees to private bonding companies and financial institutions to induce those entities to provide bonding and financing to eligible HRC-certified contractors bidding on City public works and construction contracts. HRC seeks a contractor to administer this program and provide training and technical assistance to eligible contractors, including bond application assistance and assistance in developing financial statements and pre-bond surety profiles.  Additional services include coordinating guarantee requests to the City, and maintaining records on the use and effectiveness of the program.

Regular

09/30/13

4164-09/10

Police

$1,500,000

The Controlled Substances Testing that the SFPD is requesting for contract consists of testing substances seized from suspects during arrests. Evidence

must be tested and confirmed as narcotics, as well as weighed in order to determine the types of charges and penalties associated with the possession of

the controlled substance. Substances are tested through chemical and scientific processes.

Regular

06/30/13

4165-09/10

Police

$2,000,000

The DNA Testing that the SFPD is requesting for contract consists of extracting and testing samples of DNA-containing substances. The substance must be

identified, confirmed as a DNA-containing substance, extracted, and DNA strains and markers identified. Substances are tested through chemical and scientific

processes. The cases that would be sent out for contract are those that current staffing has been unable to address. This will be an interim solution until new staff are recruited and trained.

Regular

06/30/12

4166-09/10

Municipal Transportation Agency

$200,000

The contractor will provide support services for the Automatic Passenger Counting (APC) System including system repairs, monitoring, and applications

development specific to transit. The APC system is a proprietary technology specialized for decision making in the management of the City's public transit

system. This will require equipment and software maintenance support services in order to realize the performance of the APC System for its design life.

Regular

06/30/12

4167-09/10

Public Health

$1,750,000

Provide software programming and implementation support to DPH IT staff for application systems included in the Siemens Medical Services Invision products.  The Invision system is the foundation of Patient Registration, Scheduling, Billing and Clinical records for DPH patient care services in Acute Care, Primary Care and Long Term Care. These systems require enhancement and functional expansion periodically due to evolving program needs. It is also anticipated that additional service needs will arise to complete systems requirements for State and Federal patient care reimbursement regulations and direct patient care clinical services. The requested support services will also provide in-depth technical and system training for DPH information technology, clinical and administrative staff for on-going support and utilization of these systems. In addition, the Contractor will also provide Web-based remote data processing capabilities for healthcare data exchange required to link all provider sites and provide integrated clinical, demographic, and financial information across the Community Health Network system of the Department of Public Health. This

applies only to the professional services portion of the agreement.

Regular

06/30/17

4168-09/10

Public Health

$50,000,000

In July 2006, the San Francisco Board of Supervisors adopted the Health Care Security Ordinance, which charged DPH with the responsibility for developing a

new health access program called Healthy San Francisco. This ordinance requires DPH to "coordinate with a third party vendor to administer program

operations, including basic customer services, enrollment, tracking service utilization, billing and communication with the participants." (SF Administrative Code Sec. 14.2) DPH selected the San Francisco Health Plan (SFHP) as third party vendor. SFHP, operated by the San Francisco Community Health Authority, is a governmental entity created by the City in 1994 solely to serve as a health main-tenance organization to increase access to health care for low and moderate income San Franciscans. As the third party vendor for HSF, SFHP: 1) assists in eligibility and enrollment functions; 2) manages participant fee billing and collection; 3) receives utilization data and develops utilization reports; 4)

communicates program information to participants; 5) handles external communications and outreach activities; 6) conducts provider network

development and communication; 7) ensures reimbursement to non-DPH health care providers in network; 8) manages participation of employers and

employees; 9) coordinates chronic care management/ health promotion services; 10) oversees customer service, and 11) provides other administrative functions.

Regular

06/30/12

4169-09/10

Public Health

$2,087,410

Contractors will conduct a variety of MHSA Training Institutes in Workforce Development, Education and Training (WDET) and Prevention and Early Intervention (PEI) that support and build the capacity of behavioral health clinic staff and programs, consumers in and out of the workplace and their family members. These training activities focus on prevention, intervention, cultural competency, workplace culture, on the collaborative care model and evidence-based practices and assessments. WDET Training Projects include Family Support via Family Friendly Practices in the Workplace; Crisis Intervention for Consumers in the Workplace; Integration of and Professional Development of

Consumers; Community Violence and Community Based Cultural Sensitivity Trainings. PEI Projects include Older Adult Behavioral Health Screening and

Response Project and the Early Intervention and Recovery for Young People with Early Psychosis Project.

Regular

06/30/15

4170-09/10

Public Health

$4,687,228

The work will be performed by at least three contractors, and will include: 1) administrative services for the San Franscisco Mental Health Board (under the California Welfare and Institution Code (each county is required to have a Mental Health Board to provide input from the stakeholders in the community mental health system); 2) advocacy for mental health services clients/consumers, including receipt and investigation of complaints of patients' rights violations, monitoring of mental health facilities for compliance with patients' rights laws regulations and policies, and outreach, education and training for mental health staff and other stakeholders regarding patients' rights; and 3) 24-hour mental health crisis and suicide intervention, telephone triage, counseling, referrals and other services as needed.

Regular

06/30/15

4171-09/10

Public Utilities Commission

$100,000

The consultant will gather existing conditions information regarding city-wide cobra head street lights via person to person interviews, they will field survey with a Geographic Positioning System (GPS) unit the locations of all city-wide cobra head street lights, and then they will convert and edit the GPS data into Geographic Information Systems (GIS) format. We estimate that there are 1000+ street lights that need to be located.

Regular

07/30/12

4021-07/08

General Services Agency

Increase Amount

$35,588

New Amount

$581,588

Will develop and implement an employee outreach and education program on the City's labor laws. Primary activities are: community outreach program employee workshops and trainings and counseling and referral services.  Through this modification, OLSE seeks enhanced implementation of the employee

outreach and education program on the City's labor laws. The program will continue to be conducted in as many languages a possible with a particular emphasis on disadvantaged and minority communities.

Modi-

fication

01/31/11

4019-09/10

Emergency Management

Increase Amount

$72,499

New Amount

$217,499

Will develop a list of the Bay Area UASI region's most important and critical infrastructure assets, identify potential vulnerabilities, perform a customized Risk Analysis on the identified data, and draft a risk assessment report. The modification amends the approved contract to provide for an

additional hub-based capabilities assessment

and risk analysis for four (4) Bay Area planning hubs.

Modi-

fication

06/30/12

Speakers:

Alaric Degrafinried, Human Rights Commission spoke on PSC #4163-09/10.

Captain Greg McEachern and Alice Villagomez, San Francisco Police Department and Joe Brenner and Kim Carter, IFPTE Local 21 spoke on PSC #s 4164-09/10 and 4165-09/10.

Pauson Yun, Mary Tienken and Carol Isen, Public Utilities Commission and Ging Louie, IFPTE Local 21 spoke on PSC #4171-09/10.

Joan Lubamersky and Donna Leavitt, General Services Agency spoke on PSC #4021-07/08.

Action:

(1)      The Commission took no action, without prejudice on PSC #4164-09/10 and is postponed to a meeting following the Board of Supervisors’ Proposition J determination, if needed.  (Vote of 3 to 0)

(2)      Adopt the report; Approve request for proposed personal services contract #4165-09/10 on the condition that 1) the processing through normal hiring procedures of additional criminalists to perform DNA testing work in the Police Department’s crime lab move forward; 2) the Police Department and IFPTE Local 21 discuss the long range plans for DNA testing in the Police Department’s crime lab; and, 3) both parties report back to the Commission every six (6) months during the term of the DNA testing contract.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

(3)      Adopt the report; Approve request for approval of all remaining contracts.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

Note:

Commissioner Donald A. Casper noted that his reason for voting for approval of PSC #4021-07/08 is because the purpose for which the work will be contracted out justifies its exemption from the civil service provisions of the Charter.  However, in his opinion, the Board of Supervisors does not have the authority to exempt by ordinance any work from the civil service provisions of the Charter.

0211-10-5

Rule Amendments to Civil Service Commission Rules applicable to the Uniformed Ranks of the San Francisco Police Department; specifically, Rule 213 – Certification of Eligibles – Police Department.  (Item No. 7)

December 7, 2009:

Post for Meet and Confer.

March 15, 2010:

No disclosure of any or all discussions held in closed session.

April 19, 2010:

No disclosure of any or all discussions held in closed session.

June 7, 2010:

Postpone to the meeting of June 21, 2010 at the request of the Department of Human Resources. 

Speakers:

Anita Sanchez, Executive Officer, Civil Service Commission

John Kraus, Department of Human Resources

Action:

Continue to the meeting of July 19, 2010, preceded by a closed session Special Meeting.  (Vote of 3 to 0)

0214-10-3

Consideration of Reduction of Salary of Member, Board of Supervisors pursuant to Charter Section 2.100 and Salaries of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) pursuant to Charter Section A8.409-1 for Fiscal Year 2010–11.  (Item No. 8)

May 17, 2010:

Postpone to the meeting of June 7, 2010.

June 7, 2010:

Postpone to the meeting of June 21, 2010.

Speakers:

Anita Sanchez, Executive Officer, Civil Service Commission

Micki Callahan, Human Resources Director

Mary Hao, Department of Human Resources

Action:

Adopt the Department of Human Resources–Employee Relations Director report, Overview of Fiscal Year 2010-11 Labor Concessions; Use the corrected weighted average of 4.62% in wage concessions made by employee organizations; Reduce 4.62% the salaries for Member, Board of Supervisors and Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer and Sheriff) for Fiscal Year 2010-11 covering the period July 1, 2010 to June 30, 2011; and, Transmit to the Controller  (Vote of 3 to 0)  

0227-10-1

Report on changing the minimum qualifications from three years to one year served as a permanent Q-60 Lieutenant in the San Francisco Police Department, in the Proposed Amendment to the Class Specification for Q-80 Captain, Police Department.  (Item No. 9)

May 17, 2010:

Directed the Executive Officer to place on the Agenda of the next meeting and requested DHR and SFPD staff to provide a briefing.

June 7, 2010:

Continue to the meeting of June 21, 2010 with a written report to be submitted by the Department of Human Resources.

Action:

Postpone to the meeting of July 19, 2010 at the request of the Department of Human Resources.  (Vote of 3 to 0)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION  (Item No. 12)

None.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

President E. Dennis Normandy requested that the Executive Officer prepare resolutions thanking Commissioner Joy A. Boatwright and preceding President Morgan R. Gorrono for their service to the Commission.

He further requested that we standardize the Agenda format for our meetings to include public comment as a matter of standard course and that comment will be on matters within the jurisdiction of the Commission but not on the Agenda for that day’s meeting.

President Normandy directed the Executive Officer to make sure that unless specifically directed by a Commissioner that public testimony be limited to three minutes and the timer be put into effect and that any subsequent comments after the three minute period be limited to one minute.  Upon any specific request by a Commissioner, that time may be extended.

He also suggested that when the public comes before the Commission to request that an item be severed on the Ratification Agenda, some justification be given for the record. 

Paul Zarefsky, Deputy City Attorney suggested that there be an Agenda item at a future meeting that covers all of these items as an update on the Commission’s meeting procedures.

ADJOURNMENT  (Item No. 14)

4:59 p.m.