March 15, 2010 Regular Meeting
A G E N D A
Regular Meeting
of
March 15, 2010
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting; or, at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://sfgov.org/ethics.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
March 15, 2010
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Morgan R. Gorrono |
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Vice President E. Dennis Normandy |
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Commissioner Donald A. Casper |
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Commissioner Mary Y. Jung |
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(2) |
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA |
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(3) |
APPROVAL OF MINUTES – Action Item |
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Regular Meeting of February 1, 2010 |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation: |
Approve. |
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Regular Meeting of March 1, 2010 |
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Recommendation: |
Approve. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(5) |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4082-09/10 |
Municipal Transportation Agency |
$2,569,400 |
Provide separate professional parking garage management services at the Moscone Center Garage, North Beach/Vallejo Garage, Performing Arts Garage, and Polk/Bush Garage. Services include: oversight of collection, reconciliation and deposit of all parking & non-parking revenue; repair & maintenance of facilities and revenue control equipment; compliance with insurance & bond requirements; providing valet or valet-assisted parking services during special events; providing personnel for cashiering, janitorial & security. |
Regular |
2/29/12 |
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4085-09/10 |
District Attorney |
$81,840 |
Provide services for elder abuse victims that include: outreach & support to victims of elder abuse; community presentations to educate regarding elder abuse and legal resources; consultation to prosecution team regarding legal issues in prosecuting financial, physical, emotional, or verbal abuse of elders. |
Regular |
06/30/12 |
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February 1, 2010: |
(1) Approve request for proposed personal services contract #4082-09/10. Notify the offices of the Controller and the Office of Contract Administration. (Vote of 2 to 1; Commissioner Gorrono dissents.) Continue to the meeting of March 1, 2010. (Three (3) votes are needed for Commission action.) (2) Postpone PSC #4085-09/10 to the meeting of March 1, 2010. |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation: |
Approve request for proposed personal services contracts. Notify the offices of the Controller and the Office of Contract Administration. |
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(6) |
Review of request for approval of proposed personal services contract. (File No. 0098-10-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4093-09/10 |
Police |
$400,000 |
Provide pre-employment polygraph screening on an as-needed basis for entry level police officers, police reserve officers, police cadets and police service aides. Such screening shall include questions regarding prior police history, criminal activity, illegal drug use, drinking habits and incidents of domestic violence. Services also include providing a business site with adequate interrogation facilities divided by one-way mirrors, and equipped with one way sound devices, video and audio recording equipment. |
Regular |
06/30/14 |
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4094-09/10 |
Public Health |
$1,300,000 |
Provide as-needed and after-hours security guard services, and as-needed guard/driver services for the Community Health Network, specifically for the Substance Abuse Services Unit of Ward 93, Opiate Treatment Outpatient Program (OTOP) at San Francisco General Hospital, the Silver Avenue Health Center Methadone/Office based opiate treatment program, Building 80/90 adjacent to the OTOP program, and armed guard/driver services for the operation of the Mobile Methadone Van(s). |
Regular |
06/30/15 |
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4095-09/10 |
Public Works |
$3,000,000 |
Provide architectural services on an as-needed basis, for public building projects including but not limited to master plans, environmental reviews, programm-ing and planning studies, assessments of existing facilities, green building evaluations, utility studies, design drawings, specifications, cost estimates, project schedules, adaptive re-use of existing facilities, modifications to life safety systems and other infrastructure, and new facilities. |
Regular |
08/30/15 |
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4096-09/10 |
Public Works |
$1,200,000 |
The Materials Testing & Special Inspection (MTSI) Team will provide specialized materials testing & special inspection services for the SFPUC Head-quarters Building Project located at 525 Golden Gate Ave. Consultant will be City's representative leading & coordinating the materials testing & special inspection activities for the Project to ensure compliance with all requirements of state & local regulatory agencies including the international Building Code, California Building Code, SF Dept. of Building Inspection, Special Inspection & Structural Observation, and Contract Documents. |
Regular |
08/01/12 |
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4097-09/10 |
Public Works |
$200,000 |
Provide additional services to continue as Executive Preservation Architect, & provide architectural & engineering design services for the final phase of the Palace of Fine Arts, which includes full consultant coordination. The scope of work includes lagoon stabilization on the western portion of the lagoon, coordinating new paving along the colonnade pathway & Rotunda, new lighting design, re-grading of the site, new sidewalk curbs, installation of new metal doors, landscaping & irrigation. |
Regular |
07/01/11 |
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4098-09/10 |
Airport Commission |
$12,500,000 |
Provide financial advisory services to manage San Francisco International Airport's capital financing program, including a $4.1 billion debt portfolio. Services include but are not limited to, financial, investment, swap and rebate advisory services. |
Regular |
06/30/15 |
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4099-09/10 |
Airport Commission |
$2,500,000 |
Provide design & integration services for 1) Baggage Handling System (BHS) & inline explosive detection screening (EDS) systems at Terminal 3, Boarding Area E, International Terminal Building & other Airport BHS locations; services include 100% construction documents, full-service construction administration, quality control for BHS additions & modifications, 100% design & integration of programmable logic controls (PLC), pre-construction simulations, acceptance testing & integration; 2) Passenger Boarding Bridges (PBB); services include 100% construction documents, construction administration, quality control for complete PBB replacements, relocations and/or modifications, PBB integration with aircraft parking, fuel hydrant system, preconditioned air & ground power, acceptance testing with aircraft for a complete operating system. |
Regular |
05/31/13 |
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4100-09/10 |
Airport Commission |
$26,000,000 |
Contractor will operate the Airport's Curbside Management Program for on-demand door-to-door van, taxicab, and limousine operations, provide customer services for air passengers seeking door-to-door transportation to leave the Airport, and facilitate services for people with special transportation needs. The contractor will monitor, coordinate and dispatch door-to-door vans, taxicabs and limousines in the holding/staging/waiting areas and curbside loading zones, as well as manage various systems supporting said operations at SFO. Airport ground transportation vehicle trip fees support the direct costs of the Program. |
Regular |
06/30/16 |
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4101-09/10 |
Airport Commission |
$375,000 |
Provide customer survey data regarding the quality of the Airport's Food and Beverage and Retail Services, Parking, and other facilities and services. The surveys have consistently taken place in May for the past 19 years of at least 1,400 valid respondents to reflect the summer travel season. The preliminary results need to be analyzed and submitted to SFO within 30 days from the last interview. Vendor will produce, execute, and analyze the data and present results and recommendations to SFO. |
Regular |
06/30/15 |
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4092-09/10 |
Police |
Increase Amount $60,000 New Amount $90,000 |
The Veterinarian will provide routine and emergency medical care for up to twenty horses that are part of the San Francisco Police Department Mounted Unit. Routine services average fifteen visits per year. The Veterinarian will also perform pre-purchase horse examinations. |
Modi- fication |
06/30/12
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4102-07/08 |
Public Health |
Increase Amount $4,000,000 New Amount $6,000,000 |
Will provide medical transportation services between medical facilities or a patient's home on an on-call basis, available 24 hours a day, 7 days a week. Contractor(s) may transport ambulatory or non-ambulatory patients to and from medical facilities utilizing specialized vehicles. Transportation services include patient discharges from San Francisco General Hospital, Public Health Centers or Laguna Honda Hospital; transporting voluntary mental health cases to appropriate psychiatric centers; providing Department with taxi vouchers or scripts for nonemergency services. |
Modi- fication |
12/31/18 |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation: |
Approve request for proposed personal services contract. Notify the offices of the Controller and the Office of Contract Administration.
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(7) |
Review of request for approval of proposed personal services contract. (File No. 0130-10-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4103-09/10 |
Police |
$140,000 |
Provide court reporting services and transcription as needed for disciplinary hearings and Police Commission meetings, along with transcription of tapes from interviews done with the Police Department's Management Control Division and other investigative units within the Police Department. |
Regular |
06/30/14 |
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4104-09/10 |
Public Utilities Commission |
$3,750,000 |
Provide analytical and technical support for SFPUC's key transmission, distribution, energy banking, and energy services contracts and agreements. Work will consist of performing qualitative and quantitative support and analysis in evaluating our existing agreements and services, individually and as a whole. Alternatives for each contract agreement will be evaluated to ensure we secure the best overall level of replacement services, at the lowest cost and minimal impact to our operations consistent with our goals and objectives. |
Regular |
06/30/15 |
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4105-09/10 |
Emergency Management |
$200,000 |
Consultant will develop a Disaster Debris Management Program, which will include the development of a local Debris Management Plan, and providing Debris Management Plan training to stakeholders. This plan is critical to any major response and is required by FEMA. Failure to remove and manage debris can hinder response and recovery efforts which will impact public health and safety. |
Regular |
02/01/11 |
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4106-09/10 |
Airport Commission |
$2,400,000 |
Work will include: Project controls and reporting, project scheduling, project budgeting, document control, project coordination, project planning, design management, and construction management services for Airport Terminal and Facility projects. This request is for all Airport Capital Improvement Project work excluding Terminal 2. |
Regular |
06/30/15 |
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1015-08/09 |
Art Commission |
Increase Amount $2,061,095 New Amount $3,799,020 |
Will perform concerts at the San Francisco Davies Symphony Hall in July-August 2009 with a free concert at a public park. This is the 58th year for Summer POPS concerts. Modification includes additional concerts from October, 2009 through July, 2010, and 2 free concerts at a public park - 59th year for the Summer POPS concerts. |
Modi- fication |
01/31/11 |
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4072-07/08 |
Public Utilities Commission |
Increase Amount $25,000,000 New Amount $38,000,000 |
Provide professional construction management services to oversee a specific WSIP construction project, the Calaveras Dam Replacement, on behalf of the SFPUC. Work includes inspection oversight & enforcement of contract requirements for construction protocols, seismic safety design & environmental mitigation measure. Please note that the original PSC submitted for this project was never used as the project schedule was delayed and new services added to accommodate two primary scope changes to the project: 1) development of plans to address the presence and extent of Naturally Occurring Asbestos (NOA) at project site; and 2) additional improvements to be added at Calaveras Dam and at the Alameda Creek Diversion Dam (ACDD) to address fishery enhancements within the Alameda Creek Watershed. New services now include creation of new specialized positions on the Construction Management team to manage the implementation of the Comprehensive Air Monitoring Program (CAMP) to address the naturally occurring asbestos, silica and metals at the project site and to manage the construction and environmental compliance of the new fishery enhancements. |
Modi- fication |
12/31/15 |
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4102-09/10 |
Public Utilities Commission |
Increase Amount $30,000 New Amount $75,000 |
Contract work consists of the following: 1. Sorting benthic invertebrate samples into major taxonomic groups in preparation for identification; 2. Performing quality control on staff taxonomists by re-identifying random samples and working with staff taxonomists to resolve differences; 3. Perfom-ing taxonomic identification on samples as needed; 4. Providing training to identify freshwater aquatic invertebrates as needed. |
Modi- fication |
07/30/12
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Recommendation: |
Approve request for proposed personal services contract. Notify the offices of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(8) |
Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18. (File No. 0099-10-1) – Action Item |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation: |
Adopt the report. |
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(9) |
Municipal Transportation Agency’s Report on Provisional Appointments. |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation: |
Adopt the report. |
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(10) |
Municipal Transportation Agency’s 2009 Workforce Utilization Analysis Report. |
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Recommendation: |
Accept and file report. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(11) |
Review of request for approval of proposed personal services contract. (File No. 0131-10-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4107-09/10 |
Public Works |
$50,000 |
Additional architecture and related design services are needed to complete the Portola Branch Library project. A professional design firm authorized by PSC #4005-02/03 has already performed similar services; however, the project has experienced delays and budget escalation, and the PSC duration has expired and cannot be modified. Therefore, the DPW is requesting a new PSC for additional fees and new contract duration for the Portola project. |
Modi- fication |
09/30/10 |
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Recommendation: |
Approve request for proposed personal services contract. Notify the offices of the Controller and the Office of Contract Administration. |
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(12) |
Appeal by Stephen Kloster of the Human Resources Director’s determination of insufficient evidence to support his claim of harassment and disparate treatment discrimination. (File No. 0553-09-6) – Action Item |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation of the Human Resources Director: |
Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Stephen Kloster. |
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(13) |
Appeal by Alfred Lam of the Human Resources Director’s decision to close his complaint of discrimination (EEO File #1360) due to insufficient evidence to support his claim of retaliation. (File No. 0347-09-6) – Action Item |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation of the Human Resources Director: |
Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Alfred Lam. |
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(14) |
Appeal by Shauna O’Donnell on her background rejection as a Public Safety Communications Dispatcher. (File No. 0925-07-4) – Action Item |
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March 1, 2010: |
Postpone to the meeting of March 15, 2010. |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Shauna O’Donnell. |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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(15) |
Department of Human Resources’ Report on Provisional Appointments. |
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Recommendation: |
Accept and file report. |
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(16) |
Department of Human Resources’ Report on the Position-Based Testing Program. |
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Recommendation: |
Accept and file report. |
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(17) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION |
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(18) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(19) |
ADJOURNMENT |
