May 17, 2010 Regular Meeting
A G E N D A
Regular Meeting
of
May 17, 2010
2:00 p.m.
ROOM 400, CITY HALL
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A request to hear an item after should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
May 17, 2010
2:00 p.m.
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ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President Morgan R. Gorrono |
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Vice President E. Dennis Normandy |
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Commissioner Donald A. Casper |
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Commissioner Mary Y. Jung |
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(2)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of May 3, 2010 |
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Recommendation: |
Approve. |
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(3)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(4)
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Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4132-09/10 |
Airport Commission |
$900,000 |
Ongoing representation of the Airport in |
Regular |
06/30/15 |
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4133-09/10 |
Municipal Transportation Agency |
$34,459,621 |
The scope of this project is to rebuild eight (8) Light Rail Vehicles (LRVs) of the San Francisco Municipal Transportation Agency's (SFMTA's) which, due to traffic related accidents, have sustained major structural damages and are also missing a majority of components and assemblies because of utilization as replacement parts for other operable vehicles. Two of these vehicles will be modified and fitted with a brand new Ansaldo Breda Spa (ABS) propulsion and control systems. ABS is the original equipment manufacturer or Original Equipment Manufacturer (OEM) for the LRVs and the new propulsion and control system. |
Regular |
06/30/15 |
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4134-09/10 |
Emergency Management |
$1,300,000 |
The contractor will assist Bay Area counties and cities with developing plans for the screening, processing and distribution of donations in and out of the metropolitan area on a mass scale after a major catastrophic event. The contractor will provide follow-up planning and documents that will be added to the Bay Area wide Regional Emergency Coordination Plan (RECP). The contractor will deliver a region-wide donations management plan annex to the RECP, and develop planning templates for Bay Area cities and counties. |
Regular |
06/30/12 |
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4135-09/10 |
Emergency Management |
$200,000 |
The EMS Fellow program provides opportunities to experienced physicians to prepare them for work in the nation's emergency rooms and disaster medical systems. As part of the program the physicians work at both SFGH and the EMS Agency where they manage projects that enhance the City's ability to manage medical emergencies and build capability within our medical system. The PSC enables the City to utilize grant funds to partner with UCSF (who is currently under contract to provide physicians to SFGH) and financially support this important program. It is a sole source contract due to the need for both academic affiliation and the need to utilize the same physician contractor that the City already has. |
Regular |
06/30/13 |
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4136-09/10 |
Emergency Management |
$400,000 |
The UASI seeks a vendor to develop a Bay Area and statewide patient distribution, receiving and evacuation plan to ensure the continuity of care and integration of multiple resources in the event of a large scale medical or public health emergency, or major natural disaster. |
Regular |
03/31/11 |
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4137-09/10 |
Emergency Management |
$80,000 |
The consultant will develop the City's Tactical Interoperable Communications Plan (TICP), in accordance with the standards developed by the Federal Department of Homeland Security. The consultant will review current public safety communications plans, the policies and procedures documented in the plans, and review existing system documentation to formulate the TICP. The consultant will facilitate stakeholder meetings with a communications advisory committee, made up of department representatives of users of the public safety communications systems. The consultant will document deficiencies in the current operational environment. Finally, the consultant will deliver a plan that documents the communications capabilities across all City Departments, and with the City's regional mutual aid partners. |
Regular |
05/01/11 |
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4138-09/10 |
Public Utilities Commission |
$150,000 |
SFPUC is seeking to retain the services of Micro Local Business Enterprises (LBE) to increase the participation of local and regional construction firms and trade associations for the advancement of all SFPUC Capital Improvement Projects, including WSIP, Waste Water, and Power. Services include, but are not limited to: i) conducting outreach to local and regional contractors to create partnerships; ii) facilitating compliance with HRC's 12B Equal Benefit Ordinance and 14B LBE subcontracting goals; iii) educating non-union contractors to ensure compliance with SFPUC's Project Labor Agreement; iv) educating potential bidders and proposers on employment and job training opportunities to ensure the inclusion and participation of a diverse and well trained workforce; v) identifying, maintaining and developing new local and regional stakeholders to engender goodwill in communities impacted by SFPUC's construction programs; and vi) assisting with training and development of labor relations staff. |
Regular |
05/20/12 |
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4139-09/10 |
Public Utilities Commission |
$5,334,000 |
Contract work will consist of designing, manufacturing and installation of stator core, windings and rehabilitation or replacement work on the rotor for two (2) hydro-generation units at Moccasin Powerhouse. The modifications will also increase the capacity of the units from 57.5 MegaVars to a new rating of 61 MegaVars. This Design-Build seeks approval for the value of the designing, manufacturing and installation services. |
Regular |
06/30/13 |
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4140-09/10 Postpone to meeting of 6/21/10 |
Public Utilities Commission |
$95,000 |
Provide home energy audits and marketing services for energy efficiency and water conservation, utilizing staff members hired through a workforce development program. The goal is to perform a minimum of 250 audits on conserving water and electricity. |
Regular |
06/30/11 |
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4065-05/06 |
Airport Commission |
Increase Amount $100,000 New Amount $400,000 |
Airport safety and security is continuing to undergo transformations as Airport safety measures increase and expand. There exists an occasional need to hire senior managers and other employees with specialized knowledge of Airport facilities, operations, safety and security, or financial and aviation planning backgrounds. As-needed executive search firms with specialized recruitment expertise (e.g., industry nation- and worldwide contacts, specialized backgrounds and security experience) will be able to assist the Airport in meeting its hiring needs for senior management staff associated with Airport expansion. |
Modi- fication |
06/30/12 |
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4061-08/09 |
Fire Department |
Increase Amount $0 New Amount $417,000 |
Will provide development and administration of exams for the Fire Depts. Ranks of H-2 Firefighter, H-4 Inspector, H-6 Investigator, and H-33 EMS Captain, and will defend those selection processes against legal challenge as necessary. |
Modi- fication |
06/30/11 |
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4141-09/10 |
Public Utilities Commission |
Increase Amount $21,000 New Amount $49,000 |
Contract work will consist of providing wind energy engineering and testing support for the wind design integration for San Francisco Public Utilities Commission (SFPUC) contract amount and duration to match the certified contract amount and duration. |
Modi- fication |
04/04/14 |
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4067-09/10 |
Public Utilities Commission |
Increase Amount $100,000 New Amount $250,000 |
Specialty contractor to assist the SFPUC with the application of the sodium percarbonate algaecide (brand name PAK-27) in local source water reservoirs, including but not limited to Calaveras Reservoir, San Antonio Reservoir, Crystal Springs Reservoir and San Andreas Reservoir. This current modification request will extend the existing contract duration by one (1) year and increase the value of the contract by $100,000. |
Modi- fication |
02/26/12 |
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Recommendation: |
(1) Postpone PSC #4140-09/10 to the meeting of June 21, 2010 at the request of the Public Utilities Commission. (2) Approve request for all remaining proposed personal services contracts. Notify the offices of the Controller and the Office of Contract Administration. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(5)
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Proposed Secondary Criteria for Q-80 Captain, San Francisco Police Department. |
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Recommendation: |
Accept the recommendation of the Human Resources Director; approve the proposed Secondary Criteria for Q-80 Captain, San Francisco Police Department. |
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(6)
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Rule Amendments to Civil Service Commission Rules applicable to the Uniformed Ranks of the San Francisco Police Department; specifically, Rule 213 – Certification of Eligibles – Police Department. (File No. 0211-10-5) – Action Item |
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December 7, 2009: |
Post for Meet and Confer. |
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March 15, 2010: |
No disclosure of any or all discussions held in closed session. |
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April 19, 2010: |
No disclosure of any or all discussions held in closed session. |
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Recommendation: |
Direct the Executive Officer to post the proposed amendments to Civil Service Commission Rule 213 – Certification of Eligibles – Police Department (dated May 17, 2010) for adoption at the Regular Meeting of the Civil Service Commission on Monday, June 7, 2010. |
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(7)
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Annual Certification of Benefits of Elected Officials (Including Members of the Board of Supervisors) for Fiscal Year 2010-11 of the City and County of San Francisco in accordance with Charter Section A8.409-1. (File No. 0212-10-3) – Action Item |
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Recommendation: |
Accept the report; Certify the benefits of elected officials (including members of the Board of Supervisors) for Fiscal Year 2010-11 in accordance with Charter Section A8.409-1;Continue the same level of benefits as those of covered Management employees in the Unrepresented Employees Ordinance in effect on July 1, 2010 for Fiscal Year 2010-11. |
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(8)
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Annual Adjustment (2nd Year of 5-Year Cycle) of Salary of Member, Board of Supervisors in accordance with Civil Service Commission Action of May 4, 2009; and, Salaries (4th Year of 5-Year Cycle) of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) in accordance with Charter Section A8.409-1 for Fiscal Year 2010-11. (File No. 0213-10-3) – Action Item |
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Recommendation: |
Accept the report; Due to a 2.6% CPI-U change, salaries of the elected officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer-Tax Collector, and Sheriff) are increased 2.6%, in accordance with Charter Section A8.409-1 and the salary of members of the Board of Supervisors is increased 2.6%, in accordance with Commission Action of May 4, 2009 for Fiscal Year 2010-11. |
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(9)
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Consideration of Reduction of Salary of Member, Board of Supervisors pursuant to Charter Section 2.100 and Salaries of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) pursuant to Charter Section A8.409-1 for Fiscal Year 2010–11. (File No. 0214-10-3) – Action Item |
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Recommendation: |
Postpone to the meeting of June 7, 2010; Request from the Department of Human Resources-Employee Relations Division information and an analysis summary of agreed to wage concessions by the City’s employee organizations to assist in consideration of reduction in salaries of elected officials to achieve comparable cost savings. |
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(10)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION |
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(11)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(12)
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ADJOURNMENT |
