September 20, 2010 Regular Meeting
A G E N D A
Regular Meeting
of
September 20, 2010
2:00 p.m.
ROOM 400, CITY HALL
| A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. |
Order of Business
| CALL TO ORDER & ROLL CALL |
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| REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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| APPROVAL OF MINUTES |
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| ANNOUNCEMENTS |
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| HUMAN RESOURCES DIRECTOR’S REPORT |
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| RATIFICATION AGENDA |
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| CONSENT AGENDA |
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| REGULAR AGENDA |
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| SEPARATION AGENDA |
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| COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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| ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
September 20, 2010
2:00 p.m.
| ITEM NO. | ||
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| (1)
| CALL TO ORDER AND ROLL CALL | |
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| President E. Dennis Normandy | |
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| Vice President Donald A. Casper | |
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| Commissioner Morgan R. Gorrono | |
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| Commissioner Lisa Seitz Gruwell | |
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| Commissioner Mary Y. Jung | |
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| (2)
| REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA | |
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| (3)
| APPROVAL OF MINUTES – Action Item | |
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| Regular Meeting of August 16, 2010 | |
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| Recommendation: | Approve. |
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| (4)
| ANNOUNCEMENTS | |
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| Announcement of changes to agenda | |
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| Other announcements | |
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| HUMAN RESOURCES DIRECTOR’S REPORT | ||
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| (5)
| Report on the H-50 Training and Performance Counseling Exercise. (File No. 0322-10-1) Action Item | |
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| Recommendation: | Accept the report. |
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| (6)
| Department of Human Resources response to Commission’s request for information on the San Francisco Police Department deploying civilians to conduct preliminary investigations of low-level crimes and the lack of civil service classifications to perform such investigations. (File No. 0327-10-1) – Discussion and Possible Action Item | |
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| Recommendation: | Accept the report. |
| RATIFICATION AGENDA |
| All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
| (7)
| Review of request for approval of proposed personal services contracts. |
| PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
| 3056-09/10 | Art Commission | Increase Amount $30,000 New Amount $57,000 | Contractor will assist Arts Commission and the | Modi- fication | 06/30/11 |
| 4020-06/07 | General Services Agency | Increase Amount $95,000 New Amount $195,000 | The City's Sweatfree Contracting Ordinance (Administrative Code Section 12U) authorizes OLSE to monitor contractors' compliance with the Ordinance. This extension of the PSC duration and adding funds are requested because the contract monitoring was delayed. The Ordinance provides that until such time as the City determines that it is able to adequately monitor compliance using city personnel, the City shall enter into a professional services contract with an independent non profit organization for assistance in monitoring compliance. The vendor will monitor compliance by contractors located outside the Bay Area and abroad (e.g. | Modi- fication | 09/28/12 |
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| Recommendation: | Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
| CONSENT AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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| (8)
| Appeal by Ryan Young of his background rejection for a Public Safety Communications Dispatcher (Job Code 8238) position with the Department of Emergency Management. (File No. 0165-09-4) – Action Item | ||
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| August 16, 2010: | Continue to a Special Meeting to be held prior to the Regular Meeting of September 20, 2010. (Vote of 4 to 0) Mr. Young failed to appear. | |
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| Recommendation: | Accept the request by Ryan Young to withdraw his appeal. | |
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| (9)
| Certification of the Highest Prevailing Rate of Wages of the Various Crafts and Kinds of Labor Paid in Private Employment in the City and | ||
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| Recommendation: | Adopt the report; Forward to the Board of Supervisors. | |
| (10)
| Appeal by Yim Bing Kwong of the Human Resources Director’s determination of insufficient evidence to support her disability discrimination complaint. (File No. 0157-10-6) – Action Item | |
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| Recommendation: | Postpone to the meeting of October 18, 2010 at the request of Yim Bing Kwong. |
| REGULAR AGENDA | |
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| Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at | |
| (11)
| Review of request for approval of proposed personal services contracts. |
| PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
| 4026-10/11 | Municipal Transportation Agency | $156,000 | The consultant will provide anti-terrorism training to approximately 3,000 transit “First Responders” who are the frontline and/or service-critical employees at SFMTA that operates on a 24-hour, 7-days per week schedule. Attendees will learn how to recognize, report, and react to potentially dangerous activity and behavior that might occur within their work environment. The training will include lecture, audio-visual resources, printed material, and simulated events/examples. The class is titled, “Terrorist Activity Recognition and Reaction.” | Regular | 06/30/11 |
| 4027-10/11 | Department of Technology | $2,000,000 | Contractor will assist DT cabling staff during peak periods of cabling projects. Contractor will perform basic telecommunications cabling work for different installation types. Work requires pulling cable termination, labeling, testing and necessary prep and clean up. | Regular | 08/31/16 |
| 4097-08/09 | Public Utilities Commission | Increase Amount $1,400,000 New Amount $2,720,900 | SFPUC has partnered with a utility company to market and process regional water and energy washing machine rebate program. The program includes over 30 Bay Area water agencies and continue to build on a highly successful grant-funded regional partnership with a utility company. For the first time, the partners are collaborating with a utility company to offer customers a joint rebate in order to streamline the process for the customer and in order to capitalize on the joint marketing capacities of the water and energy utilities. The contract is being modified to accommodate the increased demand for the program. | Modi- fication | 06/30/12 |
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| Recommendation: | Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
| (12)
| Follow-Up Report from the Department of the Environment on the conditional approval of Personal Services Contract Number 4143-08/09. (File No. 0325-10-8) – Action Item | |
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| May 18, 2009: | Adopt the Human Resources Director’s report on PSC #4143-08/09 on the condition that the Department of the Environment submits a quarterly report to the Commission concerning the progress of training department staff in the program. Notify the offices of the Controller and the Purchaser. |
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| Recommendation: | Accept and file the report. |
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| (13)
| Appeal by Howard Dong of the Director of Transportation’s determination of insufficient evidence to support his claim of race discrimination, harassment and retaliation for engaging in a protected activity. (File No. 0292-10-6) – Action Item | |
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| Recommendation: | Adopt the report; Sustain the decision of the Director of Transportation. Deny the appeal by Howard Dong. |
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| (14)
| Appeal by Philip Matiatos of the Director of Transportation’s determination of insufficient evidence to support his claim of disability and age discrimination. (File No. 0277-10-6) – Action Item | |
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| Recommendation: | Adopt the report; Sustain the decision of the Director of Transportation. Deny the appeal by Philip Matiatos. |
| (15)
| Department of Human Resources proposal for consideration to revise the Civil Service Commission Rules Applicable to the Uniformed Ranks of the San Francisco Police Department Volume II - Rule 210 – Police Examination Qualification and Applicants. (File No. 0326-10-5) – Action Item | |
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| Recommendation: | Direct the Executive Officer to work with the Department of Human Resources on the proposed revision and report back to the Commission. |
| SEPARATION AGENDA |
SPECIAL ATTENTION – APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
| (16)
| Determination of future employability: Dismissal of permanent exempt appointment of Leticia Dixon, Secretary II (Job Code 1446) with the Department of Children, Youth and Their Families. (File No. 0119-10-7) – Action Item | |
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| Recommendation: | No future employment with the Department of Children, Youth and Their Families; Not to work in any position that will have access to confidential information with the City and County of San Francisco. |
| (17)
| COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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| (18)
| ADJOURNMENT |
