City and County of San FranciscoCivil Service Commission

April 18, 2011 Regular Meeting

Civil Service Commission - April 18, 2011

 

A G E N D A

 

Regular Meeting

of

April 18, 2011

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

 

Order of Business

 

CALL TO ORDER & ROLL CALL

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

 

CONSENT AGENDA

 

REGULAR AGENDA

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

A.      Commission Office

The Civil Service Commission office is located at,

25 Van Ness Avenue, Suite 720, San Francisco, CA94102
.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from to , Monday through Friday.

 

B.      Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement

A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

2.        Discussion of evidence;

3.        Corroborating witnesses, if necessary; and

4.        Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and

 

H.      Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,

1 Dr. Carlton B. Goodlett Place
. However, meetings not held in this room are conducted in the CivicCenter area.  City Hall is wheelchair accessible.  The closest accessible BART station is the CivicCenter, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are
47 Van Ness Avenue
, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at CivicCenter.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to
Grove Street
and
Van Ness Avenue
.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at

25 Van Ness Ave., Suite 220, San Francisco, CA  94102
, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

April 18, 2011

2:00 p.m.

 

 

ITEM NO.

 

 

(1)       

 

CALL TO ORDER AND ROLL CALL

 

 

 

President E. Dennis Normandy

 

Vice President Donald A. Casper

 

Commissioner Morgan R. Gorrono

 

Commissioner Mary Y. Jung

 

Commissioner Lisa Seitz Gruwell

 

 

(2)              

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA

 

(3)       

 

APPROVAL OF MINUTES – Action Item

 

 

 

Regular Meeting of April 4, 2011

 

 

 

Recommendation:

Postpone to the meeting of May 2, 2011; the draft minutes are incomplete due to tape recording malfunction.

 

 

(4)       

 

ANNOUNCEMENTS

 

 

 

Announcement of changes to agenda

 

 

 

Other announcements

 

 

(5)     

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

(6)     

 

EXECUTIVE OFFICER’S REPORT

 

 

 

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

25 Van Ness Avenue, Suite 720, San Francisco, CA94102
.

 

(7)     

 

Review of request for approval of proposed personal services contract. 
(File No. 0075-11-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4092-10/11

Public Utilities Commission

$1,500,000

Licensing fees, software upgrade and technical support service for Distributed Control System (DCS) system for Wastewater Enterprise (WWE).

Regular

06/30/16

 

 

March 21, 2011:

Postpone PSC #4092-10/11 to the meeting of April 18, 2011 at the request of the Public Utilities Commission. 

 

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contract.  Notify the Office of the Controller and the Office of Contract Administration.

 

 

(8)     

 

Review of request for approval of proposed personal services contracts. 
(File No. 0100-11-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4097-10/11

Airport Commission

$1,800,000

This project will develop a geodetic control, imagery control, project survey and quality control plan;

conduct an aeronautical survey, which will also supplement the aerial survey requirement for the Runway Safety Area project; complete an airspace analysis, obstruction survey, and boundary survey; capture, convert and upload plain metric into the FAA AGIS to obtain approval by the National Geodetic Survey (NGS), and the FAA, and to coordinate and present an electronic Airport Layout Plan. Proposed work must be completed according to the FAA Advisory Circulars 150/5300-16, -17, and -18.

Regular

06/30/15

4098-10/11

Airport Commission

$2,800,000

The proposed work includes specialty design and inspection pertaining to the Federal Aviation

Administration’s (FAA) navigational-aids systems, runway design and construction specific to the Runway Safety Area (RSA), project financial analyses, and development of a master project schedule as support for the RSA program.

Regular

12/31/15

4099-10/11

Airport Commission

$8,500,000

Design, develop, install and implement an integrated solution for managing ground transportation

information from Radio Frequency Identification (RFID) transponders and smart-card taxi revenue collection system at the Airport. Work includes software development, integration of current RFID readers and taxi smart-card system into new system, testing and integration of hand-held RFID readers, training for staff and

on-going maintenance.

Regular

04/19/14

4100-10/11

 

Appealed by IFPTE Local 21 on Regular Agenda

 

See Item 12

 

Public Utilities Commission

$150,000,000

Provide specialized expertise for the Sewer System Improvement Program as a Program Advisor in the areas of: technology, program validation, climate change, facilities integration, cost and schedule, risk

management, emerging technologies, preliminary design, pre-construction, and triple bottom line analysis.

Regular

12/01/26

4068-08/09

Airport Commission

Increase Amount

$450,000

New Amount

$950,000

SFO needs support of consultant on the Noise Insulation Program, particularly on tasks such as: review of County records & updated noise impact

boundaries to identify properties that may qualify for noise insulation improvements; coordination of aircraft noise easement acquisition & recording; coordination of noise insulation design & construction work; handling of inquires from property owners regarding eligibility for noise insulation improvements funded by the FAA and the Airport; and, preparation of outlay reports for grant reimbursements. The budget for the 3-yr period

was increased to $950,000 since FAA awarded additional grants, allowing Airport to increase the scope of work and provide acoustic treatment to a

larger number of properties than originally planned.

Modi-

fication

 

12/21/11

4119-07/08

Port Commission

Increase Amount

$380,000

New Amount

$1,730,000

The contracted scope of work with Treadwell & Rollo is approximately 90% complete. Regional Water Quality Control Board (Water Board) has

accepted/approved the environmental investigation. However, as a result of the findings presented in the investigation report, Water Board now requires

the Port to undertake two (2) new tasks; prepare a Remedial Action Plan for the Pier 70 area; and conduct a Feasibility Study for contaminated sediment at a portion of Pier 70 area designated for future park

Modi-

fication

 

06/30/12

4028-06/07

Public Library

Increase Amount

$0

New Amount

$1,690,000

The San Francisco Public Library (Library) seeks a Contractor to develop a program to interpret and coordinate data, design form format, and issue

notices and forms for the Library in multiple languages. The services include transforming electronic data, via File Transfer Protocol (FTP) to generate around 1,000 library notices per day, printing text of notices onto designated forms, and mailing them to library patrons first class presorted on the same day. Initially, the Contractor and Library staff will meet to define the specifications for and design each of the required forms: reserves, overdue,

billed items, holds expired, and holds cancelled. Subsequent changes and/or additions to the forms would be made as needed and, on occasion, the Library would provide additional inserts, or camera-ready copy of same, to be included in the mailings.

Modi-

fication

 

06/30/15

4087-07/08

Public Works

Increase Amount

$8,400,000

New Amount

$16,400,000

The Executive Construction Management (ECM) for the new hospital at SFGHMedicalCenter will be responsible for pre-construction and construction services, and for establishing and maintaining overall project controls during the design and construction phases of the SFGH Rebuild Project. ECM services include project scheduling, cost estimating, and

establishing an automated project master database for tracking and monitoring daily workflow processing and reporting. The ECM will also be responsible

for the development and maintenance of a Project Controls System that is independent of the Con-struction Manager/General Contractor’s (CM/GC)

Project Controls System. The ECM will be responsible for the monitoring of the CM/GC’s quality assurance, safety programs, and hazardous material and construction mitigation controls.

The selected ECM will provide specialized expertise to supplement Civil Service classifications and will be managed by City staff. The PSC modification request of $8.4M is a reconciliation of the ECM’s work scope and responsibilities between the 2007 forecasted utilization versus 2010 actual

utilization trends due to restructured responsibilities. The revised PSC modification reflects an increased involvement by the ECM during the Pre-Construction and Construction Phases of the SFGH Rebuild Project, as well as extended durations. Some of the tasks include a full-time presence of the ECM cost engineer in validating work release work scopes and CM/GC cost reports, full-time schedule analysis and updates, full-time development and participation of the constructability review process, and development and maintenance of the Project Controls System. See attached document titled “Presentation to Board of Supervisors, Request for Contract Modification

Approval Exceeding $10M” for a more detailed discussion of the ECM’s revised contract scope and a comparison of the 2007 forecasted utilization versus the 2010 actual utilization trend.

Modi-

fication

 

12/31/16

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

25 Van Ness Avenue, Suite 720, San Francisco, CA94102
.

(9)     

Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2011-2012.  (File No. 0099-11-3) – Action Item

Recommendation:

Adopt the report; Certify to the Board of Supervisors for the Acute Care Nursing Classifications the highest prevailing salary schedules in the six Bay Area Counties (Public & Private) in effect on April 15, 2011.

(10) 

 

Appeal by Patrick Tobin of the Executive Officer’s denial to process his request for a hearing of the denial of his “Like Work-Like Pay” compensation as an acting Lieutenant at the San Francisco Police Department Traffic Company.  (File No. 0054-11-3)  -  Action Item

 

 

 

 

 

March 21, 2011:

Postpone to the meeting of April 18, 2011 at the request of Sergeant Patrick Tobin.

 

 

 

 

 

Recommendation:

Postpone to the meeting of May 2, 2011 at the request of Russell Robinson, Attorney.

 

 

REGULAR AGENDA

 

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

25 Van Ness Avenue, Suite 720,
San Francisco, CA94102
.

 

(11) 

 

Review of request for approval of proposed personal services contract. 
(File No. 0101-11-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4041-07/08

Public Utilities Commission

$0

Work plan preparation; environmental document scoping; environmental field studies; alternatives analysis; preparation of draft environmental documents and permit applications; preparation of final environmental documents required for the acquisition of regulatory permits and agency approvals.  The existing GearyRoadBridge provides passage across Alameda Creek to pedestrians, emergency service vehicles, and San Francisco Public Utilities Commission (SFPUC) and other agency staff.  The existing wooden bridge is 80 years old and requires replacement to mitigate ongoing safety  concerns, such as insufficient load capacity to allow passage of heavy vehicles like fire trucks.  Implementation of the Geary Road Bridge Replacement Project (formerly called the New Diversion Dam Road Bridge Upgrade Project) would replace the existing bridge with one that meets current bridge design and safety standards, including passage of heavy vehicles.  This required extension of the period of contract performance is necessary due to delays in the finalization of bridge design which has slowed the initiation of environmental review.  If the extension of the period of contract services is denied, completion of the required environmental analysis will be delayed, along with the completion of this important safety improvement project.

Regular

12/01/12

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

 

 

 

 

 

(12) 

 

Appeal by IFPTE Local 21 of PSC #4100-10/11 from the Public Utilities Commission. 
(File No. 0107-11-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4100-10/11

 

 

Public Utilities Commission

$150,000,000

Provide specialized expertise for the Sewer System Improvement Program as a Program Advisor in the areas of: technology, program validation, climate change, facilities integration, cost and schedule, risk

management, emerging technologies, preliminary design, pre-construction, and triple bottom line analysis.

Regular

12/01/26

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

(13) 

 

Appeal by Robert Gage of the Executive Officer’s decision to close his appeal due to untimeliness.  (File No.0013-11-6) – Action Item

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Executive Officer.  Deny the appeal by Robert Gage.

 

(14) 

 

Annual Adjustment (3rd Year of 5-Year Cycle) of Salary of Member, Board of Supervisors in accordance with Civil Service Commission action of  May 4, 2009; and, Salaries (5th Year of 5-Year Cycle) of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) in accordance with Charter Section A8.409-1 for Fiscal Year 2011-12.  (File No. 0102-11-3) – Action Item

 

 

 

Recommendation:

Accept the report; Due to a 1.5% CPI-U change, salaries of the elected officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) are increased 1.5%, in accordance with Charter Section A8.409-1 and the salary of members of the Board of Supervisors is increased 1.5%, in accordance with Commission Action of May 4, 2009 for Fiscal Year 2011-12.

 

 

(15) 

 

Consideration of Reduction of Salary of Member, Board of Supervisors pursuant to Charter Section 2.100 and Salaries of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) pursuant to Charter Section A8.409-1 for Fiscal Year 2011-12.  (File No. 0103-11-3) – Action Item

 

 

 

Recommendation:

Postpone consideration of salary reduction for Member, Board of Supervisors and Elected Officials to the meeting of May 2, 2011.

 

OR

 

Accept the report; Adopt the Department of Human Resources Employee Relations Director report, Overview of FY 2011-12 Labor Concessions; Use the weighted average of 4.16% made by employee organizations; Reduce 4.16% the salaries for Member, Board of Supervisors and Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) for Fiscal Year 2011-12 covering the period July 1, 2011 to June 30, 2012; and, Transmit to the Controller.

 

(16)          

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(17)          

 

ADJOURNMENT