August 1, 2011 Regular Meeting
A G E N D A
Regular Meeting
of
August 1, 2011
2:00 p.m.
ROOM 400, CITY HALL
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A request to hear an item after should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
August 1, 2011
2:00 p.m.
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ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Mary Y. Jung |
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Commissioner Lisa Seitz Gruwell |
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(2)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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(3)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of June 20, 2011 |
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July 18, 2011: |
Continue to the meeting of August 1, 2011. |
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Recommendation: |
Adopt. |
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Regular Meeting of July 18, 2011 |
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Recommendation: |
Adopt. |
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(4)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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(5)
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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(6)
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Report on the Goals and Objectives of the Civil Service Commission as of June 30, 2011, including Summary of FY 2010-11 Inspection Service Requests and Merit System Audits. (File No. 0209-11-1 ) - Action Item |
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Recommendation: |
Adopt the report. |
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(7)
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Draft Civil Service Commission Response to the 2010-11 Civil Grand Jury Report Findings and Recommendations on Hiring Practices. (File No. 0210-11-1) – Action Item |
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Recommendation: |
Adopt the report. |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(8)
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Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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2000-11/12 |
Health Services System |
$107,735 |
Administer COBRA (Consolidated Omnibus Budget Reconciliation Act) benefits for eligible resigned, laid off and separated members of the Health Service System. Services include providing required initial COBRA notice, enrolling eligible individuals, and conducting open enrollment for COBRA enrollees. |
Annual |
06/30/12 |
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2001-11/12 |
Health Services System |
$112,000 |
Administration of the Management Cafeteria Plan for eligible members including communications, enrollment processing, third-party vendor manage-ment, premium reconciliation and payment to applicable vendors. |
Annual |
06/30/12 |
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2002-11/12 |
Health Services System |
$156,000 |
Administer the Medical and Dependent Care Flexible Spending Account programs for eligible CCSF employees. Services include maintaining required IRS tax reporting records, sending quarterly account statements and adjudicating claims for reimbursement within IRS guidelines. |
Annual |
06/30/12 |
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2003-11/12 |
Health Services System |
$500,000 |
Provide health benefit plan actuarial and consulting services as require by City Charter. Services include developing rates; performing prospective review and analysis of rates against actual experience; conducting studies of alternative healthcare plans; calculating of Trust Fund reserves; developing modeling, reporting and tracking systems; conducting audits and consulting with HSS staff. |
Annual |
06/30/12 |
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4003-11/12 |
Municipal Transportation Agency |
$500,000 |
The City is seeking assistance in consolidating and administering the processes for issuing, posting, monitoring, removing, and tracking temporary parking restriction signage required for construction projects and various special projects and events in the public right of way under the purview of the SMTA, the San Francisco Police Department (SFPD), the Department of Public Works (DPW) and other agencies to be determined in the future. The temporary parking signage for these projects typically provides that vehicles cannot park within the designated location indicated, and that vehicles that are parked in the restricted area will be towed. |
Regular |
06/30/15 |
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July 18, 2011: |
(1) Postpone PSC #2000-11/12 through 2003-11/12 to the meeting of August 1, 2011 at the request of the Health Services System. (2) Postpone PSC #4003-11/12 to the meeting of August 1, 2011 at the request of the Municipal Transportation Agency. |
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Recommendation: |
Adopt the report; Approve request for proposed personal service contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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(9)
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Review of request for approval of proposed personal services contract. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4009-11/12 |
Airport Commission |
$4,500,000 |
Construction Management (CM) team with design-build and specialty design experience at airports to manage the design and development of Bridging Contract Documents to be used in the solicitation of a Design-Build Consultant for the Terminal 3 Improve-ments Project. The CM team will manage the construction of the building expansion and remodel, expansion and activation of TSA’s passenger security checkpoint through a Construction Phasing Plan to reduce the interruptions to operations. The project includes two possible scopes of work that may be incorporated to the project after further studies and if funds are available and approved by the Airport. These additional scopes of work are the Boarding Area E Checkpoint renovation and remodel of the Boarding Area F Hub. |
Regular |
08/01/16 |
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4010-11/12 |
Airport Commission |
$7,000,000 |
Continue to develop SFO’s marketing plan and execute specific marketing campaigns to attract new airlines, support new airline routes and other revenue-generating tenants (such as retail and food & beverage) as well as SFO departments (such as parking). These programs will focus on the creation of advertising and promotional campaigns, joint marketing programs with airlines and concessionaires, purchasing or bartering advertising space or airtime, and the development of a digital media program at SFO. In the past, media buys have ranged between 10 and 20 percent of the contract budget. |
Regular |
08/30/18 |
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4011-11/12 |
Airport Commission |
$4,200,000 |
Create SFO’s strategic communications plan to ensure internal and external communications capabilities at leveraging the latest technologies including mobile device applications (Apps), social media, and social networking. To ensure SFO is compliant with all governmental regulations pertaining to communications issues including but not limited to section 508 of the Rehabilitation Act (29 U.S.C. § 794 d) (at http://www.section508.gov/ ) as amended by the Workforce Investment Act of 1998 (P.L. 105-220), Aug 7, 1998. To ensure SFO is competitive with other airports in terms of web, web content management, social media capability and effectiveness, and community outreach. |
Regular |
06/30/18 |
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4012-11/12 |
Public Utilities Commission |
$200,000 |
The PUC wishes to design and implement technical and functional training models which will reflect best practice in the utility industry and thereby support organizational readiness, continuity of operations and effective succession planning for a multi-skilled workforce of approximately 2300 occupationally and geographically diverse employees of the SFPUC. The program design will incorporate competency modeling and profiling, and development of curricula and curricula tracks linked to job specific development plans to ensure successful employee performance, as well as identification of career paths. |
Regular |
09/01/14 |
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4013-11/12 |
Public Utilities Commission |
$670,000 |
The proposed work consists of periodic combined ground and airborne Light Detection and Ranging (LiDAR) surveys of HHWP’s 160 miles of 230 kV and 115 kV overhead transmission line systems that run from Hetch Hetchy to |
Regular |
11/01/16 |
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4014-11/12 Postpone to 8/15/11 |
Public Utilities Commission |
$27,700,000 |
Work consists of planning and engineering of Wastewater Enterprises’ Central Bayside System drainage basin improvements from Mission Creek to Islais Creek. Primary scope items include up to 8,000 feet of 20+ feet diameter tunnel from Channel Pump Station to the Southeast Plant (SEP), a large deep pump station near the SEP, modification to the Channel PS and the Flynn PS, micro-tunnel connections to satellite pump stations and green infrastructures within the basin. |
Regular |
11/01/20 |
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4015-11/12 |
Port Commission |
$2,000,000 |
The Port seeks to create a pre-qualified list of 4 or more firms with expertise in real estate economics, market and financial research and analysis, public financing mechanisms, site and master planning, urban design, architecture, historic preservation, maritime and surface transportation planning, community relations and related development services. These Consulting services will support Port staff in its planning and management of public and mixed-use public-private partnership development projects, planning issues, and in negotiating leases. |
Regular |
12/31/14 |
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3076-10/11 |
Adult Probation |
Increase Amount $88,750 New Amount $98,656 |
Provide technical assistance in conducting a strategic planning process to develop a strategic plan to effectively communicate the department’s vision, goals, and plans to staff and key holders during the implementation of evidence-based supervision practices in the San Francisco Adult Probation Department. Technical assistance to include planning and facilitating a strategic planning session and the development and editing of a strategic plan that meets the project’s communication needs. Implement training that will build professional skills in reducing recidivism through effective use of Evidence-Based Practices. Training services to include design and management of training events both in-person and video-based on specific topics, development of Evidence-Based Toolkit, and a follow up training for supervisors. Design and training services to support the department's vision, goals, and plans in the implementation of evidence-based practices in the San Francisco Adult Probation Department. |
Modi- fication |
06/30/12 |
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4062-07/08 |
Public Utilities Commission |
Increase Amount $ New Amount $8,400,000 |
Provide professional construction management (CM) services to oversee various WSIP projects on behalf of the SFPUC for the SF Region/Local work location. CM personnel will augment staff on various capital projects including pump stations, pipelines and water reservoir upgrades. Additionally, as-needed CM staff may be required to support the SFPUC oversight effort and may include adding, on a short-term basis, Construction Managers, Inspectors and Cost Estimating and Scheduling Specialists. |
Modi- fication |
01/01/16 |
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4200-06/07 |
Public Utilities Commission |
Increase Amount $ New Amount |
Provide complete technical security systems design, integration and construction management services for the SFPUC’s Department of Homeland Security and for the Capital Improvement and Repair and Readiness Programs in accordance with the American Water Works Association’s Security Guidelines for Water Utilities and Risk Assessment Methodology-Water Certification. This modification is necessary to extend the contracting capacity through the final construction phase of the WSIP Projects |
Modi- fication |
12/11/15 |
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Recommendation: |
(1) Postpone PSC #4014-11/12 to the meeting of August 15, 2011 at the request of the Public Utilities Commission. (2) Adopt the report; Approve request for of all remaining proposed personal service contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(10)
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Survey of Monthly Rates Paid to Police Officers and Firefighters in All Cities of 350,000 or More in the State of |
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Recommendation: |
Adopt the report; Transmit rates to the Retirement System in accordance with Charter Section A8.590.1-A8.590-7; Provide report to the Board of Supervisors. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(11)
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Appeal by Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood of the examination process for the Position-Based Testing 8124 Investigator, Office of Citizen Complaints (PBT-8124-056244). (File No. 0125-11-4) – Action Item |
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May 16, 2011: |
Postpone to the meeting of June 6, 2011 at the request of Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood. |
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June 6, 2011: |
1) The appeal as it relates to the examination announcement and the certification rule is denied. 2) The appeal as it relates to Rule 111A.35.2, based solely on claims that the inconsistency in examination administration, bias of raters and/or failure of the raters to apply uniform standards compromised either the validity or the reliability of the examination, is continued to the meeting of June 20, 2011. |
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June 20, 2011: |
(1) Continue to the meeting of August 1, 2011 at the request of Reno Rapagnani to allow appellants sufficient time to obtain expert analysis of the information contained in the Department of Human Resources staff report. (2) Directed Mr. Rapagnani to have all reports/rebuttals delivered to the Commission office by close of business on July 11, 2011. (3) This will be the last continuance granted. (Vote of 3 to 0) |
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Recommendation: |
Adopt the report. Deny the appeal as it relates to Rule 111A.35.2. |
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(12)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(13)
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ADJOURNMENT |
