July 18, 2011 Regular Meeting
A G E N D A
Regular Meeting
of
July 18, 2011
2:00 p.m.
ROOM 400, CITY HALL
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A request to hear an item after should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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SEPARATIONS AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
July 18, 2011
2:00 p.m.
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ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Mary Y. Jung |
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Commissioner Lisa Seitz Gruwell |
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(2)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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(3)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of June 20, 2011 |
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Recommendation: |
Adopt. |
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(4)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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(5)
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HUMAN RESOURCES DIRECTOR’S REPORT |
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(6)
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(7)
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Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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2000-11/12 |
Health Services System |
$107,735 |
Administer COBRA (Consolidated Omnibus Budget Reconciliation Act) benefits for eligible resigned, laid off and separated members of the Health Service System. Services include providing required initial COBRA notice, enrolling eligible individuals, and conducting open enrollment for COBRA enrollees. |
Annual |
06/30/12 |
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2001-11/12 |
Health Services System |
$112,000 |
Administration of the Management Cafeteria Plan for eligible members including communications, enrollment processing, third-party vendor manage-ment, premium reconciliation and payment to applicable vendors. |
Annual |
06/30/12 |
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2002-11/12 |
Health Services System |
$156,000 |
Administer the Medical and Dependent Care Flexible Spending Account programs for eligible CCSF employees. Services include maintaining required IRS tax reporting records, sending quarterly account statements and adjudicating claims for reimbursement within IRS guidelines. |
Annual |
06/30/12 |
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2003-11/12 |
Health Services System |
$500,000 |
Provide health benefit plan actuarial and consulting services as require by City Charter. Services include developing rates; performing prospective review and analysis of rates against actual experience; conducting studies of alternative healthcare plans; calculating of Trust Fund reserves; developing modeling, reporting and tracking systems; conducting audits and consulting with HSS staff. |
Annual |
06/30/12 |
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4000-11/12 |
Department of Technology |
$350,000 |
Vendor will coordinate the backup media pickup and delivery with various CCSF departments' approved backup schedules. The vendor will transport the backup media in secure transport vehicles to a secure facility that is isolated from areas with high flood, earthquake or disaster risk. Upon proper authorization, the vendor will guarantee transport and delivery to any disaster recovery Hot Site as designated by the City & County of San Francisco. |
Regular |
06/30/16 |
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4001-11/12 |
Municipal Transportation Agency |
$148,500 |
Professional support services to be provided by a contractor to coordinate and promote the City's Bike to Work Day program for the next three years. The contractor will organize, promote and conduct the annual bicycle commute promotion event, in coordination with the regional event (on the 3rd Thursday in May of each year) and in collaboration with local advocate Bike to Work Day organizers. Event promotion and outreach will target the broadest public audience feasible. Event day activities will include at least 25 geographically distributed "Energy Stations" located on high volume bicycle routes, to support, encourage and assist bicycle commuters around distribution, media outreach, and satellite events or promotions. |
Regular |
12/31/14 |
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4002-11/12 |
Municipal Transportation Agency |
$305,000 |
The Contractor will plan, coordinate, promote and conduct Bicycle Safety Education classes, in keeping with the goals in "Chapter 4: Education" of the San Francisco Bicycle Plan in offering bicycle education for children, youth, and adults. In addition, the Contractor will produce a MUNI Operator Training Video with instructions for MUNI operators and bicyclists on how to safely share the road. |
Regular |
12/31/14 |
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4003-11/12 |
Municipal Transportation Agency |
$500,000 |
The City is seeking assistance in consolidating and administering the processes for issuing, posting, monitoring, removing, and tracking temporary parking restriction signage required for construction projects and various special projects and events in the public right of way under the purview of the SMTA, the San Francisco Police Department (SFPD), the Department of Public Works (DPW) and other agencies to be determined in the future. The temporary parking signage for these projects typically provides that vehicles cannot park within the designated location indicated, and that vehicles that are parked in the restricted area will be towed. |
Regular |
06/30/15 |
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4004-11/12 |
Municipal Transportation Agency |
$2,000,000 |
The SFMTA in collaboration with the Controller's Office needs to procure the services of a qualified and experienced contractor to complete comprehensive environmental review with a focus on transportation impacts for the SFMTA's Transit Effectiveness Project (TEP), and prepare and publish its findings as required by the California Environmental Quality Act (CEQA), and the National Environmental Policy Act (NEPA) if required. The TEP consists of a set of proposals designated to transform and maximize Muni service delivery. Through these proposals, the TEP aims to achieve the following goals: 1) improve service reliability; 2) reduce travel time; 3) improve customer experiences; and 4) improve service effectiveness and efficiency. |
Regular |
07/31/15 |
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4005-11/12 |
Municipal Transportation Agency |
$6,000,000 |
The scope of this project to furnish and install video surveillance systems on 358 buses, including but not limited to cameras, digital video recorders (DVR's), WI-FI networks on three bus yards complete with servers, computers and software interface package that will enable SFMTA personnel to view, download and store the captured video images wirelessly and view them in real-time or through the internet. The new system will replace the existing cameras and DVR's. The Contractor shall supply all engineering, design calculations, detailed drawings, labor, tools, materials, equipment, software interface package and other related technical documentation needed to install the systems in the buses and all wayside equipment in the yards. The Contractor shall provide training to all designated SMTA personnel in the proper use, operation and maintenance of the new video surveillance system. |
Regular |
12/31/12 |
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4006-11/12 |
Police |
$96,000 |
The vendor chosen will complete all required tests and performance checks to validate the Identifiler Plus PCR amplification kit using 9700 thermal cyclers, the 3130xl genetic analyzers used to separate and visualize the DNA fragments, and the GeneMapper ID v.3.2 to genotype the DNA fragments. Vendor will provide a written report of the validation results. |
Regular |
07/30/12 |
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4007-11/12 |
Public Utilities Commission |
$2,300,000 |
Design of several fish passage facilities within the Alameda Creek Watershed., which include a long fish ladder, fish screens, bypass tunnel, and safety improvements (i.e., handrail and/or other improvements) at the Alameda Creek Diversion Dam, and modification of the natural barriers (boulders) at the Little Yosemite. Scope of work includes preparing CER and design documents for the above components. Supplemental geotechnical, hydraulic and hydrologic analysis and studies, and fisheries-related studies may be required to complete the design. |
Regular |
06/30/16 |
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3041-10/11 |
Mayor |
Increase Amount $30,000 New Amount $79,5000 |
Contractor will provide in-depth, independent fiscal and economic analysis and generate reports to assist the City during the implementation of a Pilot Infrastructure Finance District (IFD) at Rincon Hill as well as evaluating the feasibility of IFDs to assist in the implementation of the Eastern Neighborhoods Area Plans. Contractor will: evaluate net incremental General Fund Revenues associated with the rezoning of soft site parcels; prepare a draft infrastructure Financing Plan for the Pilot IFD; determine the funding capacity of the Pilot IFD; and evaluate the net increment General Fund Revenues and IFD. Funding capacity of key development soft sites within the Eastern Neighborhoods. |
Modi- fication |
08/31/11 |
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3005-10/11 |
Municipal Transportation Agency |
Increase Amount $49,000 New Amount $98,000 |
Design and conduct an independent, citywide survey of SFMTA customers in English, Spanish, and Cantonese and obtain updated tracking data on questions and responses that have been benchmarked in previous surveys. Confer with SFMTA staff on previous surveys and identify areas for new or expanded survey questions. The contractor will develop new questions to gauge SFMTA-customer attitudes, awareness and sentiments in response to the new questions. They will perform cross-tabulations on data and illustrate the resulting information clearly in tables and charts. The contractor will provide a written narrative of the process, analysis of the data, and recommendations to the SFMTA's staff and SFMTA Board of Directors. |
Modi- fication |
08/31/12 |
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4045-09/10 |
Public Utilities Commission |
Increase Amount $1,300,000 New Amount $2,600,000 |
Engineering design services and geotechnical support for three pipes crossing the Serra Fault and possible areas of liquefaction. Scope of work includes verification of fault crossing and liquefaction locations, generation of geotechnical design recommendations, development and completion of fault crossing and possible liquefaction zone design (including production of geotechnical investigation report, alternatives analysis report, conceptual engineering report, and all 100% design documents). This modification is necessary to increase contracting capacity due to changes in the pipeline project cost and configuration, liquefaction conditions at the sites, and the need retain these services throughout the construction phase. |
Modi- fication |
07/01/16 |
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4113-05/06 |
Public Utilities Commission |
Increase Amount $2,000,000 New Amount $2,770,000 |
Coordination and work plan preparation; environ-mental document scoping; environmental background and field studies; alternatives analysis; preparation of draft environmental documents; public review of draft environmental documents; response to public comments; preparation of final environmental documents; mitigation monitoring plan preparation, and preparation of environmental permit applications. The increased capacity requested for this modifi-cation is necessary as the SFPUC implemented a comprehensive public outreach process for the project, which resulted in the development of several new project alternatives which will be analyzed in the environmental review. |
Modi- fication |
07/04/16 |
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Recommendation: |
Adopt the report; Approve request for proposed personal service contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(8)
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Appeal by Sonya Knudsen of the Human Resources Director’s determination of insufficient evidence to support her charge of discrimination – EEO File #1371. |
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Recommendation: |
Postpone to the meeting of August 15, 2011 at the request of Sonya Knudsen. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(9)
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Review of request for approval of proposed personal services contract. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4008-11/12 |
Public Utilities Commission |
$4,250,000 |
Provide Survey and Right of Way Engineering Services including: Plat maps and Legal Descriptions of property rights required for the WSIP Projects, Appraisal maps, Records of Survey, Ground Staking of SFPUC Right of Way, and other related services. This modification is necessary to extend the contract term caused by expansion of the groundwater project, additional habitat reserve surveys and revised appraisal maps in the Peninsula Region. |
Regular |
10/24/13 |
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Recommendation: |
Adopt the report; Approve request for proposed personal service contract. Notify the Office of the Controller and the Office of Contract Administration. |
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(10)
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Appeal by Cecilia Jaroslawsky of the Human Resources Director’s determination of failure to allege facts raising an inference of discrimination based on age. |
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May 16, 2011: |
Postpone to the meeting of June 20, 2011 by agreement between the Department of Human Resources and Cecilia Jaroslawsky. Stipulate this will be the last continuance granted. |
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June 20, 2011: |
Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal by Cecilia Jaroslawsky. (Vote of 1 to 2; Commissioners Casper and Jung dissent.) Continue to the meeting of July 18, 2011. (Three (3) votes are needed for Commission action.) |
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Recommendation: |
Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal by Cecilia Jaroslawsky. |
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(11)
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Appeal by Patrick Tobin of the Executive Officer’s denial to process his request for a hearing of the denial of his “Like Work-Like Pay” compensation as an acting Lieutenant at the San Francisco Police Department Traffic Company. (File No. 0054-11-3) - Action Item |
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March 21, 2011: |
Postpone to the meeting of April 18, 2011 at the request of Sergeant Patrick Tobin. |
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April 18, 2011: |
Postpone to the meeting of May 2, 2011 at the request of Russell Robinson, Attorney. |
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May 2, 2011: |
Postpone to the meeting of June 6, 2011 by mutual agreement of the parties with the stipulation this will be the last continuance granted. |
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June 6, 2011: |
Continue to the meeting of July 18, 2011 on the premise that the Commission can or may be able to do something. |
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Recommendation: |
Adopt the report. Sustain the decision of the Executive Officer; Deny the appeal by Sgt. Patrick Tobin. |
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(12)
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Appeal by Cynthia Carter of the Director of Transportation’s determination of insufficient evidence to support her claim of retaliation for engaging in a protected activity. |
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Recommendation: |
Adopt the report. Sustain the decision of the Director of Transportation; Deny the appeal by Cynthia Carter. |
SEPARATIONS AGENDA
SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
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(13)
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Determination of future employability: request for hearing on future employment restrictions by Qaiser Shaikh as a permanent exempt 1823 Senior Administrative Analyst and his permanent civil service appointment as a 1241 Personnel Analyst with the Public Utilities Commission. (File No. 0139-11-7) - Action Item |
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June 20, 2011: |
Continue to the meeting of July 18, 2011. Stipulated this will be the last continuance granted. |
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Recommendation of the Public Utilities Commission: |
No future employment with the Public Utilities Commission. No future employment with the City and |
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(14)
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Determination of future employability: Permanent civil service appointment of |
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May 2, 2011: |
Postpone to the meeting of July 18, 2011 by mutual agreement of Ellen Mendelson, Attorney for Ms. Magsanay and the |
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Recommendation: |
No future employment with the |
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(15)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(16)
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ADJOURNMENT |
