CALL TO ORDER & ROLL CALL

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES

ANNOUNCEMENTS

ELECTION OF OFFICERS

HUMAN RESOURCES DIRECTOR’S REPORT

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

CONSENT AGENDA

REGULAR AGENDA

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

ADJOURNMENT

(8)     

Review of request for approval of proposed personal services contract. 
(File No. 0154-11-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4107-10/11

Adult Probation

$80,000

The Court ordered conditions of probation require all probationers to not use any illegal drugs. Drug Testing will enable the Adult Probation Department to better protect public safety by monitoring and enforcing probationer compliance with Court orders.

Regular

06/30/12

4108-10/11

Airport Commission

$500,000

Staffing/consulting services to the airport’s noise reduction community forum, known as the Airport/

Community Roundtable. The forum is a means for residents from the surrounding communities to voice

their concerns about noise from the airport. San Mateo County, as the coordinating lead for the Roundtable, provides staffing and consultants to evaluate the impact of noise on affected communities created by aircraft flying into and out of the airport and the effectiveness of noise reduction programs at the airport to mitigate or abate aircraft noise.

Regular

06/30/14      

4109-10/11

Airport Commission

$600,000

The proposed work includes using Engineered Arresting Systems Corporation’s (ESCO) proprietary, FAA-validated computer modeling to conduct performance modeling evaluations for four EMAS bed configurations at both ends of runways 1R-19L and 1L-19R; providing detailed product installation

requirements and guidance to support Airport Engineers in preparation of detailed construction drawings; reviewing construction drawings specific to arrestor bed design; and providing comments and recommendations to ensure EMAS product specifications and requirements have been met.

Regular

12/31/15

4110-10/11

Controller

$500,000

Identify and correct sales and use tax allocations errors, identify businesses from which the City has not been receiving sales/use tax revenue, conduct local sales and use tax audits of State Board of Equalization records and provide legislative impact analyses, identify and correct improperly registered permits, develop and maintain a database of sales tax information for use by City employees, and provide as-needed tax revenue enhancement services.

Regular

06/30/16

4111-10/11

District Attorney

$72,500

This contract will provide services to women and transgender individuals who have experienced sexual

exploitation and violence and professional services coordinating monthly FOPP classes as a diversion model for men arrested for their first prostitution offense. The proposed contract would include speakers, logistics, training and support of FOPP speakers. This program also acts as a diversion model for women, providing them an opportunity to receive counseling and education as an alternative to incarceration.

Regular

06/30/12

4112-10/11

General Services Agency

$375,000

This is a request to contract for after-hours, weekend and holiday emergency veterinary services on an as-needed basis. Department will pay only for work actually performed. The department is initiating a RFP process for a 1-year contract with 4 possible 1-year extensions.

Regular

06/30/16

4113-10/11

Port Commission

$600,000

Development of a comprehensive media and strategic marketing program targeting national, regional and

local audiences. This proactive media campaign is necessary as a result of the Port/City undertaking the 34^thAmerica’s Cup event and the Port’s 150th Anniversary Celebration.

Regular

06/30/14

4114-10/11

Public Utilities Commission

$2,000,000

The primary role of the selected Proposer will be to provide professional services to assist in engineering

planning and alternative analysis for improvements to Auxiliary Water Supply System (AWSS) pipelines and associated facilities.

Regular

06/30/16

4115-10/11

Public Works

$2,500,000

The Forensic Services Division (FSD) of the SF Police Department and the Office of Chief Medical Examiner (OCME) require specialized facilities that meet requirements of accreditation agencies for autopsy complexes and forensic science laboratories and that can ensure the chain-of-custody for evidence expectation of the courts of law. The original PSC #4065-07/08 was approved on 12/03/2007 for $450,000, and modified on 10/20/2008 for $950,000. In this regard, a consultant has been under contract and has thus far provided specialized architectural, engineering, and related professional services for programming the facilities and the development of essential design criteria. The services proposed within this PSC will enable the further development of both specialized facilities through the Schematic Design Phase and the work products of this effort will assist City staff in preparing for the Bond Measure scheduled for the November 2013 Ballot.

Regular

12/31/17

4066-08/09

Mayor

Increase Amount

$200,000

New Amount

$424,500

The consultant will continue to assist OEWD with design and implementation of a web based secure software tool to support client tracking and perform-ance management for Workforce Investment Act (WIA), CityBuild, and other OEWD workforce programs. The system developed and utilized so

far has proven to material in allowing OEWD to track and report to the California Employment Develop-ment Department (EDD), through required

file export and upload, activities and outcomes as required for WIA and other special demonstration grants. EDD recently awarded a contract to a new

vendor to develop a replacement file upload system to sync with the new State system. Additionally we anticipate additional reporting and some system development will be required by the department resulting from OEWD's grantee portfolio shifting and anticipated new funding streams. OEWD will need to be prepared to adjust tracking and reporting to ensure that WIA funding is properly accounted for, monitored, and ultimately not jeopardized.

Modi-

fication

12/31/13

4099-09/10

Appealed by IFPTE Local 21.  On Regular Agenda

Airport Commission

Increase Amount

$6,700,000

New Amount

$9,200,000

Subsequent to our initial request, we determined that essential Airport wide BHS improvements were required to support operations (excluding Terminal

2); and we received federal grants to: 1) modernize the TSA’s CBIS and associated BHS at the International Terminal and Terminal 3, Boarding Area F; and 2) provide baggage safety screening and optimization to existing systems in order to improve TSA maintenance activities. All of this requires additional BHS design, construction management, and construction activities.  Terminal 3, Boarding Area E will be vacated by American Airlines in early 2011 when American Airlines moves to Terminal 2. The BHS has insufficient capacity and reliability for the three new airlines that will occupy the facility. The International Terminal BHS includes the first in-line EDS system in the USA, and the PLC and other systems are beyond their useful life, and must be

replaced to maintain operations. The Boarding Area B and E PBB’s were originally designed for aircraft that are now obsolete, equipment is beyond its

useful life, and parts are unavailable. PBB’s must be reconfigured in some cases to support airline relocations.

Modi-

fication

06/30/15

3154-07/08

Children & Families Commission

Increase Amount

$16,400

New Amount

$65,600

The audit will provide opinions as to whether the Commission's basic financial statements are fairly presented, in all material respects, in conformity with the accounting principles generally accepted in the United States of America (GAAP), and certain laws and regulations under the Children and Families Program, issued by the State Controllers Office. The audit will include testing of accounting records of the Commission and an evaluation of the Commission's compliance with the following requirements: contracting and procurement, administrative costs, conflicts of interest, County ordinance, long-range financial plans, financial conditions of the Commission, program evaluation, salaries and benefits policies. The auditor will also prepare the fiscal portion of the annual report.

Modi-

fication

11/01/12

4049-05/06

Department of Technology

Increase Amount

$0

New Amount

$7,150,000

Due to more delays in finalizing the agreement terms to the federally mandated requirement to complete reconfiguration of the radio frequencies used by the City and even further delays in securing approvals for re-design of the work, this contract requires an additional extension of time to complete work originally planned to be completed in June 2011. This frequency reconfiguration requires that all the frequency dependent devices must be retuned, reprogrammed or replaced. This will involve work on over 9,250 subscriber units, over 250 fixed stations, and associated frequency sensitive equipment. The radio systems affected are Citywide Emergency Radio System (CERS) and the Public Works Emergency System (PERS), as well as the backup system. This effort requires specialized skill to plan and implement the reconfiguration in these complex systems.

Modi-

fication

08/31/12

Recommendation:

(1)      Sever PSC #4099-09/10 and move to Regular agenda as an appeal by IFPTE Local 21.

(2)      Adopt the report; Approve request for all remaining contracts.  Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

(9)     

Review of request for approval of proposed personal services contract. 
(File No. 0142-11-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4106-10/11

Withdrawn by DPW

Public Works

$100,000

The Furniture Fixtures & Equipment (FF&E) Asset Management Consultant (AMC) shall participate with

the Executive Architect and the Bureau of Architecture in the development and maintenance of the furniture program and create a base building database for the Public Safety Building (PSB) that accurately catalogs FF&E and related systems required for preparing a solicitation to the prospective vendor(s) of these systems. The AMC shall be responsible for ensuring that all furniture specified shall be completely installed by the manufacturers and/or vendors selected through a separate RFQ process.

Regular

12/31/13

May 16, 2011:

Postpone PSC #4106-10/11 to the meeting of June 6, 2011 by mutual agreement of the Department of Public Works and IFPTE Local 21.

Recommendation:

Withdraw PSC #4106-10/11 at the request of the Department of Public Works.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

(10) 

Appeal by IFPTE Local 21 of PSC #4099-09/10 from the Airport Commission. 
(File No. 0156-11-8) – Action Item

Recommendation:

Adopt the report; Approve request for proposed personal services contract.  Notify the Office of the Controller and the Office of Contract Administration.

(11) 

Proposed Secondary Criteria for Q-60 Lieutenant, San Francisco Police Department. 
(File No. 0155-11-2) – Action Item

Recommendation:

Accept the recommendation of the Human Resources Director and approve the proposed secondary criteria for Q-60 Lieutenant, San Francisco Police Department.

(12) 

Appeal by Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood of the examination process for the Position-Based Testing 8124 Investigator, Office of Citizen Complaints (PBT-8124-056244).  (File No. 0125-11-4) – Action Item

May 16, 2011:

Postpone to the meeting of June 6, 2011 at the request of Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood. 

Recommendation:

Adopt the report.  The appeal be administratively closed on the basis that the appellants failed to state the specific grounds upon which the appeal is based in accordance with Civil Service Commission Rule 111A.

(13) 

Appeal by Luann Lee of the Director of Transportation's determination of insufficient evidence to support her claim of race and gender discrimination and harassment. 
(File No. 0012-11-6) – Action Item

March 7, 2011:

Postpone to a meeting when Robert Wolfgang is available and submit all relevant material prior to the meeting. 

March 21, 2011:

Postpone to the meeting of May 2, 2011 at the request of Russell Robinson, Attorney. 

May 2, 2011:

Continue to the meeting of June 6, 2011; The Commission directed the Executive Officer to coordinate with the Municipal Transportation Agency and the Department of Human Resources on a motion, which captures the thoughts and discussion expressed by Commissioners, to be presented at the June 6, 2011 meeting. 

Recommendation:

1)  Adopt the MTA staff report.  The preponderance of evidence does not support a case of discriminatory animus based on race or gender and the appeal of Luann Lee is denied.

2) Based on the testimony heard during this appeal, the Commission believes the managers and supervisors in this unit would greatly benefit from training in enhanced communication and dispute resolution skills. As such, the Commission strongly encourages the MTA to provide those educational opportunities to its employees.

3)  Ms. Lee agrees to participate in appropriate training and accepts the MTA’s offer of a peer supervisor, as assigned by MTA, to act as a coach/mentor upon her return to duty.

(14) 

Appeal by Patrick Tobin of the Executive Officer’s denial to process his request for a hearing of the denial of his “Like Work-Like Pay” compensation as an acting Lieutenant at the San Francisco Police Department Traffic Company.  (File No. 0054-11-3)  -  Action Item

March 21, 2011:

Postpone to the meeting of April 18, 2011 at the request of Sergeant Patrick Tobin.

April 18, 2011:

Postpone to the meeting of May 2, 2011 at the request of Russell Robinson, Attorney.

May 2, 2011:

Postpone to the meeting of June 6, 2011 by mutual agreement of the parties with the stipulation this will be the last continuance granted.

Recommendation:

Adopt the report.  Sustain the decision of the Executive Officer; Deny the appeal by Sgt. Patrick Tobin.

(15) 

Appeal by Tirtza Pearl on her background rejection for a 1446 Secretary II position with the San Francisco Police Department.  (File No. 0342-10-4) – Action Item

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; Deny the appeal by Tirtza Pearl.

(16) 

Appeal by Karla Gottschalk of the Human Resources Director’s decision to admini-stratively close her discrimination complaint of November 19, 2010.  (File No. 0004-11-6) – Action Item

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; Deny the appeal by Karla Gottschalk.