June 06, 2011 Regular Meeting
MINUTES
Regular Meeting
June 6, 2011
2:00 p.m.
ROOM 400, CITY HALL
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CALL TO ORDER |
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2:08 p.m. |
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ROLL CALL |
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President E. Dennis Normandy |
Present (Left at 5:15 p.m. Missed Item #s16 to 18) |
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Vice President Donald A. Casper |
Present |
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Commissioner Morgan R. Gorrono |
Present |
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Commissioner Mary Y. Jung |
Present |
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Commissioner Lisa Seitz Gruwell |
Present |
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President E. Dennis Normandy presided on Items #s 1 to 15. |
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Vice President Donald A. Casper presided on Item #s 16 to 18. |
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The Commission convened its meeting with a moment of silence in honor of Lieutenant Vincent Perez and Firefighter/Paramedic Anthony Valerio, who recently gave their lives in the service of the City in a recent fire in |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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Larry Wong, IFPTE Local 21 spoke regarding the conditional approval on April 19, 2010 of PSC #4123-09/10 from the Public Utilities Commission. Mr. Wong stated that in accordance with the conditional approval, the PUC has not provided the bi-annual report on the use of consultants and City staff for the period ending March 31, 2011. The Commission requested the Executive Officer to obtain the report from the PUC and calendar the item at the next Civil Service Commission meeting. |
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APPROVAL OF MINUTES |
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Special Meeting of May 16, 2011 |
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Action: |
Adopt. (Vote of 5 to 0) |
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Regular Meeting of May 16, 2011 |
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Action: |
Adopt. (Vote of 5 to 0) |
0161-11-1 |
ELECTION OF OFFICERS (Item No. 5) |
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Action: |
Commissioner E. Dennis Normandy was elected President for the term of office ending May 31, 2012. (Vote of 5 to 0) |
HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 6) |
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No report. |
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EXECUTIVE OFFICER’S REPORT (Item No. 7) |
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0162-11-1 |
Report on Department Budget Allocation Process – Response to Commissioners’ Request. (Item No. 7) |
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Speakers: |
Anita Sanchez, Executive Officer |
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Action: |
Accept the report. (Vote of 5 to 0) |
0154-11-8 |
Review of request for approval of proposed personal services contract. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4107-10/11 |
Adult Probation |
$80,000 |
The Court ordered conditions of probation require all probationers to not use any illegal drugs. Drug Testing will enable the Adult Probation Department to better protect public safety by monitoring and enforcing probationer compliance with Court orders. |
Regular |
06/30/12 |
4108-10/11 |
Airport Commission |
$500,000 |
Staffing/consulting services to the airport’s noise reduction community forum, known as the Airport/ Community Roundtable. The forum is a means for residents from the surrounding communities to voice their concerns about noise from the airport. San Mateo County, as the coordinating lead for the Roundtable, provides staffing and consultants to evaluate the impact of noise on affected communities created by aircraft flying into and out of the airport and the effectiveness of noise reduction programs at the airport to mitigate or abate aircraft noise. |
Regular |
06/30/14 |
4109-10/11 |
Airport Commission |
$600,000 |
The proposed work includes using Engineered Arresting Systems Corporation’s (ESCO) proprietary, FAA-validated computer modeling to conduct performance modeling evaluations for four EMAS bed configurations at both ends of runways 1R-19L and 1L-19R; providing detailed product installation requirements and guidance to support Airport Engineers in preparation of detailed construction drawings; reviewing construction drawings specific to arrestor bed design; and providing comments and recommendations to ensure EMAS product specifications and requirements have been met. |
Regular |
12/31/15 |
4110-10/11 |
Controller |
$500,000 |
Identify and correct sales and use tax allocations errors, identify businesses from which the City has not been receiving sales/use tax revenue, conduct local sales and use tax audits of State Board of Equalization records and provide legislative impact analyses, identify and correct improperly registered permits, develop and maintain a database of sales tax information for use by City employees, and provide as-needed tax revenue enhancement services. |
Regular |
06/30/16 |
4111-10/11 |
District Attorney |
$72,500 |
This contract will provide services to women and transgender individuals who have experienced sexual exploitation and violence and professional services coordinating monthly FOPP classes as a diversion model for men arrested for their first prostitution offense. The proposed contract would include speakers, logistics, training and support of FOPP speakers. This program also acts as a diversion model for women, providing them an opportunity to receive counseling and education as an alternative to incarceration. |
Regular |
06/30/12 |
4112-10/11 |
General Services Agency |
$375,000 |
This is a request to contract for after-hours, weekend and holiday emergency veterinary services on an as-needed basis. Department will pay only for work actually performed. The department is initiating a RFP process for a 1-year contract with 4 possible 1-year extensions. |
Regular |
06/30/16 |
4113-10/11 |
Port Commission |
$600,000 |
Development of a comprehensive media and strategic marketing program targeting national, regional and local audiences. This proactive media campaign is necessary as a result of the Port/City undertaking the 34th |
Regular |
06/30/14 |
4114-10/11 |
Public Utilities Commission |
$2,000,000 |
The primary role of the selected Proposer will be to provide professional services to assist in engineering planning and alternative analysis for improvements to Auxiliary Water Supply System (AWSS) pipelines and associated facilities. |
Regular |
06/30/16 |
4115-10/11 Postpone to the meeting of 6/20/11 |
Public Works |
$2,500,000 |
The Forensic Services Division (FSD) of the SF Police Department and the Office of Chief Medical Examiner (OCME) require specialized facilities that meet requirements of accreditation agencies for autopsy complexes and forensic science laboratories and that can ensure the chain-of-custody for evidence expectation of the courts of law. The original PSC #4065-07/08 was approved on 12/03/2007 for $450,000, and modified on 10/20/2008 for $950,000. In this regard, a consultant has been under contract and has thus far provided specialized architectural, engineering, and related professional services for programming the facilities and the development of essential design criteria. The services proposed within this PSC will enable the further development of both specialized facilities through the Schematic Design Phase and the work products of this effort will assist City staff in preparing for the Bond Measure scheduled for the November 2013 Ballot. |
Regular |
12/31/17 |
4066-08/09 |
Mayor |
Increase Amount $200,000 New Amount $424,500 |
The consultant will continue to assist OEWD with design and implementation of a web based secure software tool to support client tracking and perform-ance management for Workforce Investment Act (WIA), CityBuild, and other OEWD workforce programs. The system developed and utilized so far has proven to material in allowing OEWD to track and report to the California Employment Develop-ment Department (EDD), through required file export and upload, activities and outcomes as required for WIA and other special demonstration grants. EDD recently awarded a contract to a new vendor to develop a replacement file upload system to sync with the new State system. Additionally we anticipate additional reporting and some system development will be required by the department resulting from OEWD's grantee portfolio shifting and anticipated new funding streams. OEWD will need to be prepared to adjust tracking and reporting to ensure that WIA funding is properly accounted for, monitored, and ultimately not jeopardized. |
Modi- fication |
12/31/13 |
4099-09/10 Appealed by IFPTE Local 21. On Regular Agenda |
Airport Commission |
Increase Amount $6,700,000 New Amount $9,200,000 |
Subsequent to our initial request, we determined that essential Airport wide BHS improvements were required to support operations (excluding Terminal 2); and we received federal grants to: 1) modernize the TSA’s CBIS and associated BHS at the International Terminal and Terminal 3, Boarding Area F; and 2) provide baggage safety screening and optimization to existing systems in order to improve TSA maintenance activities. All of this requires additional BHS design, construction management, and construction activities. Terminal 3, Boarding Area E will be vacated by American Airlines in early 2011 when American Airlines moves to Terminal 2. The BHS has insufficient capacity and reliability for the three new airlines that will occupy the facility. The International Terminal BHS includes the first in-line EDS system in the replaced to maintain operations. The Boarding Area B and useful life, and parts are unavailable. PBB’s must be reconfigured in some cases to support airline relocations. |
Modi- fication |
06/30/15 |
3154-07/08 |
Children & Families Commission |
Increase Amount $16,400 New Amount $65,600 |
The audit will provide opinions as to whether the Commission's basic financial statements are fairly presented, in all material respects, in conformity with the accounting principles generally accepted in the United States of America (GAAP), and certain laws and regulations under the Children and Families Program, issued by the State Controllers Office. The audit will include testing of accounting records of the Commission and an evaluation of the Commission's compliance with the following requirements: contracting and procurement, administrative costs, conflicts of interest, County ordinance, long-range financial plans, financial conditions of the Commission, program evaluation, salaries and benefits policies. The auditor will also prepare the fiscal portion of the annual report. |
Modi- fication |
11/01/12 |
4049-05/06 |
Department of Technology |
Increase Amount $0 New Amount $7,150,000 |
Due to more delays in finalizing the agreement terms to the federally mandated requirement to complete reconfiguration of the radio frequencies used by the City and even further delays in securing approvals for re-design of the work, this contract requires an additional extension of time to complete work originally planned to be completed in June 2011. This frequency reconfiguration requires that all the frequency dependent devices must be retuned, reprogrammed or replaced. This will involve work on over 9,250 subscriber units, over 250 fixed stations, and associated frequency sensitive equipment. The radio systems affected are Citywide Emergency Radio System (CERS) and the Public Works Emergency System (PERS), as well as the backup system. This effort requires specialized skill to plan and implement the reconfiguration in these complex systems. |
Modi- fication |
08/31/12 |
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Speakers: |
Cynthia Avakian and E.R. Ganoung, Jr., Airport Commission spoke on PSC #4108-10/11. Cynthia Avakian, Airport Commission spoke on PSC #4109-10/11. Michelle Allersma, Office of the Controller spoke on PSC #4110-10/11. David Myerson, Public Utilities Commission spoke on PSC #4114-10/11. Derik Aoki, Children and Families Commission, 1st Five-SF spoke on PSC #3154-07/08. |
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Action: |
(1) Sever PSC #4099-09/10 and move to Regular agenda as an appeal by IFPTE Local 21. (Vote of 5 to 0) (2) Adopt the report; Approve request for PSC #4108-10/11. Notify the Office of the Controller and the Office of Contract Administration. (Vote of 4 to 1; Commissioner Seitz Gruwell dissents.) (3) Continue PSC #4115-10/11 to the meeting of June 20, 2011, with the presence of a DPW representative. (Vote of 5 to 0) (4) Adopt the report; Approve request for all remaining contracts. Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
0142-11-8 |
Review of request for approval of proposed personal services contract. |
PSC# |
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Amount |
Type of Service |
Type of Approval |
Duration |
4106-10/11 Withdrawn by DPW |
Public Works |
$100,000 |
The Furniture Fixtures & Equipment (FF&E) Asset Management Consultant (AMC) shall participate with the Executive Architect and the Bureau of Architecture in the development and maintenance of the furniture program and create a base building database for the Public Safety Building (PSB) that accurately catalogs FF&E and related systems required for preparing a solicitation to the prospective vendor(s) of these systems. The AMC shall be responsible for ensuring that all furniture specified shall be completely installed by the manufacturers and/or vendors selected through a separate RFQ process. |
Regular |
12/31/13 |
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May 16, 2011: |
Postpone PSC #4106-10/11 to the meeting of June 6, 2011 by mutual agreement of the Department of Public Works and IFPTE Local 21. |
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Speakers: |
None. |
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Action: |
Withdraw PSC #4106-10/11 at the request of the Department of Public Works. (Vote of 5 to 0) |
0156-11-8 |
Appeal by IFPTE Local 21 of PSC #4099-09/10 from the Airport Commission. |
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Speakers: |
Cynthia Avakian, Airport Commission and Larry Wong, IFPTE Local 21 |
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Action: |
Adopt the report; Approve request for proposed personal services contract. Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
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0155-11-2 |
Proposed Secondary Criteria for Q-60 Lieutenant, San Francisco Police Department. (Item No. 11) |
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Speakers: |
Saru Cownan, Department of Human Resources |
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Action: |
Accept the recommendation of the Human Resources Director and approve the proposed secondary criteria for Q-60 Lieutenant, San Francisco Police Department. (Vote of 5 to 0) |
0125-11-4 |
Appeal by Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood of the examination process for the Position-Based Testing 8124 Investigator, Office of Citizen Complaints (PBT-8124-056244). (Item No. 12) |
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May 16, 2011: |
Postpone to the meeting of June 6, 2011 at the request of Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood. |
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Speakers: |
Jennifer Johnston, Department of Human Resources Ricardo Lopez, SEIU Local 1021 Jaye Erickson, Department of Human Resources Margot Reed, SEIU Local 1021 |
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Action: |
1) The appeal as it relates to the examination announcement and the certification rule is denied. 2) The appeal as it relates to Rule 111A.35.2, based solely on claims that the inconsistency in examination administration, bias of raters and/or failure of the raters to apply uniform standards compromised either the validity or the reliability of the examination, is continued to the meeting of June 20, 2011. (Vote of 5 to 0) |
0012-11-6 |
Appeal by Luann Lee of the Director of Transportation's determination of insufficient evidence to support her claim of race and gender discrimination and harassment. (Item No. 13) |
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March 7, 2011: |
Postpone to a meeting when Robert Wolfgang is available and submit all relevant material prior to the meeting. |
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March 21, 2011: |
Postpone to the meeting of May 2, 2011 at the request of Russell Robinson, Attorney. |
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May 2, 2011: |
Continue to the meeting of June 6, 2011; The Commission directed the Executive Officer to coordinate with the Municipal Transportation Agency and the Department of Human Resources on a motion, which captures the thoughts and discussion expressed by Commissioners, to be presented at the June 6, 2011 meeting. |
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Speakers: |
Anita Sanchez, Executive Officer Penny Si, Municipal Transportation Agency Virginia Harmon, Municipal Transportation Agency Russell Robinson, Attorney |
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Action: |
1) Adopt the MTA staff report. The preponderance of evidence does not support a case of discriminatory animus based on race or gender and the appeal of Luann Lee is denied. 2) Based on the testimony heard during this appeal, the Commission believes the managers and supervisors in this unit would greatly benefit from training in enhanced communication and dispute resolution skills. As such, the Commission strongly encourages the MTA to provide those educational opportunities to its employees. MTA to provide documentation on the training received by management in this unit. 3) Ms. Lee agrees to participate in appropriate training and accepts the MTA’s offer of a peer supervisor, as assigned by MTA, to act as a coach/mentor upon her return to duty. |
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0054-11-3 |
Appeal by Patrick Tobin of the Executive Officer’s denial to process his request for a hearing of the denial of his “Like Work-Like Pay” compensation as an acting Lieutenant at the San Francisco Police Department Traffic Company. (Item No. 14) |
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March 21, 2011: |
Postpone to the meeting of April 18, 2011 at the request of Sergeant Patrick Tobin. |
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April 18, 2011: |
Postpone to the meeting of May 2, 2011 at the request of Russell Robinson, Attorney. |
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May 2, 2011: |
Postpone to the meeting of June 6, 2011 by mutual agreement of the parties with the stipulation this will be the last continuance granted. |
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Speakers: |
Anita Sanchez, Executive Officer Russell Robinson, Attorney Richard Skaff, on behalf of Sgt. Tobin Bob Planthold, on behalf of Sgt. Tobin Patrick Tobin, Appellant |
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Action: |
Continue to the meeting of July 18, 2011 on the premise that the Commission can or may be able to do something. (Vote of 5 to 0) |
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0342-10-4 |
Appeal by Tirtza Pearl on her background rejection for a 1446 Secretary II position with the San Francisco Police Department. (Item No. 15) |
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Speakers: |
None. |
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Action: |
Postpone to the meeting of June 20, 2011 at the request of Tirtza Pearl. (Vote of 5 to 0) |
0004-11-6 |
Appeal by Karla Gottschalk of the Human Resources Director’s decision to admini-stratively close her discrimination complaint of November 19, 2010. |
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Speakers: |
Magaly Fernandez, Department of Human Resources Karla Gottschalk, Appellant Linda Simon, Department of Human Resources |
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Action: |
Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal by Karla Gottschalk. (Vote of 4 to 0) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 17) |
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None. |
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ADJOURNMENT (Item No. 18) |
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5:42 p.m. |
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Adjourned in memory of heroes Lieutenant Vincent Perez and Firefighter-Paramedic Anthony Valerio, veteran |