March 21, 2011 Regular Meeting
A G E N D A
Regular Meeting
of
March 21, 2011
2:00 p.m.
ROOM 400, CITY HALL
|
A request to hear an item after should be directed to the Executive |
Order of Business
|
CALL TO ORDER & ROLL CALL |
|
|
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
|
|
|
APPROVAL OF MINUTES |
|
|
|
ANNOUNCEMENTS |
|
|
|
HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
|
EXECUTIVE OFFICER’S REPORT |
|
|
|
RATIFICATION AGENDA |
|
|
|
CONSENT AGENDA |
|
|
|
REGULAR AGENDA |
|
|
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
March 21, 2011
2:00 p.m.
|
ITEM NO. |
||
|
|
|
|
|
(1)
|
CALL TO ORDER AND ROLL CALL |
|
|
|
|
|
|
|
President E. Dennis Normandy |
|
|
|
Vice President Donald A. Casper |
|
|
|
Commissioner Morgan R. Gorrono |
|
|
|
Commissioner Mary Y. Jung |
|
|
|
Commissioner Lisa Seitz Gruwell |
|
|
|
|
|
|
(2)
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
|
|
|
|
|
|
(3)
|
APPROVAL OF MINUTES – Action Item |
|
|
|
|
|
|
|
Special Meeting of February 25, 2011 |
|
|
|
|
|
|
|
Recommendation: |
Approve. |
|
|
|
|
|
|
Regular Meeting of March 7, 2011 |
|
|
|
|
|
|
|
Recommendation: |
Approve. |
|
|
|
|
|
(4)
|
ANNOUNCEMENTS |
|
|
|
|
|
|
|
Announcement of changes to agenda |
|
|
|
|
|
|
|
Other announcements |
|
|
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
|
|
(6) |
EXECUTIVE OFFICER’S REPORT |
|
RATIFICATION AGENDA |
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
|
(7)
|
Review of request for approval of proposed personal services contracts. |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4086-10/11 |
Art Commission |
$500,000 |
Fine Art handling services for artworks in the collection of the City and |
Regular |
01/01/13 |
|
4087-10/11 |
Mayor’s Office of Housing |
$300,000 |
The Mayor's Office of Housing (MOH) is seeking to establish a pool of qualified financial advisors to advise the City on all pertinent issues relating to particular financings and ensure that the City's transactions meet all applicable standards of competence and fiscal prudence, while adhering to program requirements and affordable housing objectives. The financial advisors will: provide advisory services for competitive sales, negotiated sales and private placements of various bond types; provide financial advisory services for structuring the City's affordable housing programs; and, provide advisory services for structuring of particularly complex development proposals. |
Regular |
03/31/14 |
|
4088-10/11 |
Mayor’s Office of Housing |
$300,000 |
Vendor will provide comprehensive laboratory testing and analysis of potential in-home lead hazards from dust swipes, paint chips, and soil samples. Analysis and results of samplings will be reported to MOH. Laboratories must be recognized by the U.S. Environmental Protection Agency as participating in the National Lead Laboratory Accreditation Program (NLLAP). |
Regular |
11/30/15 |
|
4089-10/11 |
Municipal Transportation Agency |
$100,000 |
The consultant will assist the agency during upcoming labor negotiations and will communicate with the media on the agency's behalf. Participate in the negotiations as an observer and inform the media and other regulatory entities on the progress of labor negotiations. |
Regular |
07/31/11 |
|
4090-10/11 |
Municipal Transportation Agency |
$250,000 |
The real estate advisors or consultants will provide commercial real estate services and any other related services to produce a financially sound and cost-effective real estate analysis, study, plan, and other work product as requested by the SFMTA. The real estate advisor or consultant will provide qualified personnel for services which may include, but are not limited to, the following: 1) Commercial Retail Space Leasing Market Analysis; 2) Portfolio Analysis, Planning, and Strategy Recommendations; and 3) Other Requested Advisory Services. |
Regular |
06/30/13 |
|
4091-10/11 |
Police |
$750,000 |
Contractor will provide outpatient mental health services to Police Department members and their families. These services will entail 8 visits per family member per fiscal year and be available throughout the |
Regular |
06/30/15 |
|
4092-10/11 |
Public Utilities Commission |
$1,500,000 |
Licensing fees, software upgrade and technical support service for Distributed Control System (DCS) system for Wastewater Enterprise (WWE). |
Regular |
06/30/16 |
|
4093-10/11 |
Public Works |
$6,700,000 |
Two contracts will be awarded to furnish construction management support services to City staff to address specialized expertise and temporary peak workloads for pre-construction and construction phase services for cost estimating, construction scheduling, constructability review, construction administration, construction inspections services, LEED/sustainable building construction management, and existing building forensic investigations for projects of the Earthquake Safety and Emergency Response (ESER) Bond Program, including the Public Safety Building, selected neighborhood fire stations, and selected projects of the Auxiliary Water Supply System. |
Regular |
01/01/17 |
|
4094-10/11 |
Treasurer/Tax Collector |
$100,000 |
A consultant will be engaged to assist the Treasurer-Tax Collector in implementing a Request for Proposals process for banking services that will result in a contract for bank services for the City and |
Regular |
12/31/12 |
|
4024-09/10 |
Public Utilities Commission |
Increase Amount $275,000 New Amount $1,200,000 |
Will provide removal, hauling and legally dispose/ recycle Alum and Ferric Chlorite water treatment residuals (sludge) from the lagoons at the Sunol Valley Water Treatment Plant (SVWTP). The modification is necessary due to delays experienced by exploring other more efficient contracting methods. The material must be transported off-site to an approved disposal site, currently located in |
Modi- fication |
04/30/16 |
|
4021-07/08 |
General Services Agency |
Increase Amount $191,587 New Amount $773,175 |
This contract is to provide culturally appropriate and multi-lingual community outreach to San Franciscans to inform them of their legal rights as workers. This outreach is performed by community-based nonprofit in order to make it more accessible and effective. Many low wage |
Modi- fication |
04/21/12 |
|
4171-07/08 |
Public Works |
Increase Amount $3,000,000 New Amount $7,000,000 |
General services to assist DPW in administering a Job Order Contracting (JOC) System as provided for in the San Francisco Administrative Code Section 6.62 for use in expediting the design and construction of small and/or urgent projects. Service provider will prepare specialized Unit Price Books (construction cost catalog) with regional adjustments to costs for competitive bidding, technical specifications, provide JOC management software training to staff and contractors in the use of job order contracting system. |
Modi- fication |
05/21/16 |
|
|
Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
|
CONSENT AGENDA |
|
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
|
(8)
|
Appeal by Sergeant Patrick Tobin of the Executive Officer’s denial to process his request for a hearing of the denial of his “Like Work-Like Pay” compensation as an Acting Lieutenant at the San Francisco Police Department Traffic Company. (File No. 0058-11-3) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Postpone to the meeting of April 18, 2011 at the request of Sergeant Patrick Tobin. |
|
REGULAR AGENDA |
|
|
|
|
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
|
|
(9)
|
Briefing and Report by the Department of Human Resources on the Development and Administration of the H-50 Assistant Chief Examination, San Francisco Fire Department. Action Item. (File No. 0025-11-1) – Action Item |
|
|
|
|
|
|
|
February 7, 2011: |
By consensus the Commission directed the Executive Officer to schedule a Special Meeting and calendar for the Commission to take action on the Adequacy of the H-50 Assistant Chief Examination, San Francisco Fire Department. |
|
|
|
|
|
|
Note: |
The Commission also directed that the appeal of Kevin D. Taylor be placed on calendar prior to taking its action on the H-50 Examination. |
|
|
|
|
|
|
February 25, 2011: |
Postpone to the March 7, 2011 Regular Meeting with the Validation Study available to the Commission prior to the meeting. |
|
|
|
|
|
|
March 7, 2011: |
Postpone to the meeting of March 21, 2011 at the request of the Department of Human Resources. |
|
|
|
|
|
|
Recommendation: |
Open for discussion. |
|
(10)
|
Appeal by Luann Lee of the Director of Transportation's determination of insufficient evidence to support her claim of race and gender discrimination and harassment. |
|
|
|
|
|
|
|
March 7, 2011: |
Postpone to a meeting when Robert Wolfgang is available and submit all relevant material prior to the meeting. |
|
|
|
|
|
|
Recommendation: |
Adopt the report. Sustain the decision of the Director of Transportation. Deny the appeal by Luann Lee. |
|
(11)
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
|
(12)
|
ADJOURNMENT |
