March 07, 2011 Regular Meeting
PLEASE NOTE:
A REQUEST WAS MADE FOR ACCOMMODATION FOR THE MARCH 7, 2011 MEETING BY AN INDIVIDUAL WITH SEVERE ALLERGIES
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A G E N D A
Regular Meeting
of
March 7, 2011
2:00 p.m.
ROOM 400, CITY HALL
A request to hear an item after should be directed to the Executive |
Order of Business
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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SEPARATIONS AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
March 7, 2011
2:00 p.m.
ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Mary Y. Jung |
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Commissioner Lisa Seitz Gruwell |
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(2)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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(3)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of February 7, 2011 |
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Recommendation: |
Approve. |
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(4)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
(6) |
EXECUTIVE OFFICER’S REPORT |
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Report on Summary and Analysis of Appeals filed in the last ten years, covering Fiscal Years 2000 to 2010. (File No. 0063-11-1) |
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Recommendation: |
Accept the report. |
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RATIFICATION AGENDA |
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
(7)
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Review of request for approval of proposed personal services contracts. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4068-10/11 |
Municipal Transportation Agency |
$3,833,760 |
The San Francisco Municipal Transportation Agency (SFMTA) requires the services of a contractor to perform all the duties pertaining to the SFMTA's red light camera enforcement system. Duties include but are not limited to the following: maintain the system (hardware and software); issue and process citations for red light violations; provide court evidence packages; provide expert witness testimony pertain-ing to the system; train SF Police Department employees on the system's functions; provide regular reports on the system to the SFMTA; and provide a secure internet site for violators to obtain information on their violation. |
Regular |
02/06/16 |
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February 7, 2011: |
Postpone to the meeting of March 7, 2011. |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
(8)
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Review of request for approval of proposed personal services contracts. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4077-10/11 |
Environment |
$700,000 |
Administer all aspects of pre-tax employee benefit program, including participant enrollment through webbased database interface, distribution of transit fare media, customer service, account management, payroll interface and reconciliation, and reporting. |
Regular |
06/30/15 |
4078-10/11 |
Human Services Agency |
$5,336,700 |
Services include facilities and staffing to run various community-based adult day care centers and centers serving seniors suffering from Alzheimer's disease. |
Continuing |
06/30/16 |
4079-10/11 |
Human Services Agency |
$8,489,075 |
Services include provision of legal counseling, and representation, including but not limited to naturalization application and processing, for seniors and younger disabled adults. |
Continuing |
06/30/16 |
4080-10/11 |
Human Services Agency |
$14,260,320 |
Services include staffing and assistance in the form of case management. The provisions of case manage-ment include access or care coordination - including arranging services, developing and monitoring care management plans and coordinating services among providers - serving functionally impaired seniors, adults with disabilities and their families. |
Continuing |
06/30/16 |
4081-10/11 |
Human Services Agency |
$50,019,360 |
Services include facilities.and staffing to run various community based courses focused on physical health, socialization, financial advice, elderly abuse prevention, and emergency services. The target populations served by these programs are seniors and adults with disabilities. These services include the Community Living Fund established by the Board of Supervisors Resolution #10-0832. |
Continuing |
06/30/16 |
4082-10/11 |
Human Services Agency |
$57,500,000 |
Contractors will provide and distribute food to low income San Franicisco residents. Food distribution services will include home delivered and congregate meals, emergency food bags, and food pantries, emergency home delivered meals, free meals, and senior grocery bags. |
Continuing |
06/30/16 |
4083-10/11 |
Municipal Transportation Agency |
$388,145 |
Consulting services to conduct a three part Nexus study to support existing and proposed transportation-related development impact and mitigation fees: |
Regular |
07/31/11 |
4084-10/11 |
Recreation & Park Commission |
$300,000 |
The San Francisco Recreation and Park Department (RPD) is in need of a third party environmental consultant to complete environmental analyses for the Minnie-Lovie Playground Athletic Fields Renovation. The objective of the environmental analysis services is to satisfy the requirements of the California Environmental Quality (CEQA), the CEQA Guidelines, National Environmental Policy Act (NEPA), the San Francisco Administrative Code Chapter 31, and applicable local, State, and Federal regulatory requirements. |
Regular |
02/15/14 |
4114-07/08 |
Municipal Transportation Agency |
Increase Amount $5,000,000 New Amount $5,000,000 |
Will provide transit service related to the San Francisco Municipal Transportation Agency's (SFMTA's) implementation phase of the Transit Effectiveness Project (TEP). Proposed work includes transit best practices, service implementation, and evaluation services including transit planning, operations, finance, communications, demand and programmatic analyses. In an effort to promote the SFMTA's long-term financial stability, SFTMA is seeking technical expertise in transit planning, service implementation, and evaluation services. Denial of the extension of the contract for these services may jeopardize the implementation of TEP. |
Modi- fication |
11/04/11 |
4028-06/07 |
Public Library |
Increase Amount $940,000 New Amount $1,690,000 |
The San Francisco Public Library (Library) seeks a Contractor to develop a program to interpret and coordinate data, design form format, and issue notices and forms for the Library in multiple languages. The services include transforming electronic data, via File Transfer Protocol (FTP) to generate around 1,000 library notices per day, printing text of notices onto designated forms, and mailing them to library patrons first class presorted on the same day. Initially, the Contractor and Library |
Modi- fication |
06/30/15 |
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staff will meet to define the specifications for and design each of the required forms: reserves, overdue, billed items, holds expired, and holds cancelled. Subsequent changes and/or additions to the forms would be made as needed and, on occasion, the Library would provide additional inserts, or camera-ready copy of same, to be included in the mailings. |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
CONSENT AGENDA |
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
(9)
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Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18. (File No. 0060-11-1) |
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Recommendation: |
Adopt the report. |
(10)
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Municipal Transportation Agency’s Report on Provisional Appointments. |
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Recommendation: |
Adopt the report. |
(11)
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Briefing and Report by the Department of Human Resources on the Development and Administration of the H-50 Assistant Chief Examination, San Francisco Fire Department. Action Item. (File No. 0025-11-1) |
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February 7, 2011: |
By consensus the Commission directed the Executive Officer to schedule a Special Meeting and calendar for the Commission to take action on the Adequacy of the H-50 Assistant Chief Examination, San Francisco Fire Department. |
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Note: |
The Commission also directed that the appeal of Kevin D. Taylor be placed on calendar prior to taking its action on the H-50 Examination. |
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February 25, 2011: |
Postpone to the March 7, 2011 Regular Meeting with the Validation Study available to the Commission prior to the meeting. |
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Recommendation: |
Postpone to the meeting of March 21, 2011 at the request of the Department of Human Resources. |
REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
(12)
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Review of request for approval of proposed personal services contracts. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4076-10/11 |
Mayor’s Office of Business & Economic Dev. |
$446,900 |
The contractor will provide program management for the Presidio Parkway/Doyle Drive Replacement Project’s (P3) Local Workforce Participation Program. Those duties will include acting as the primary contact between OEWD and the San Francisco County Transportation Authority |
Regular |
12/30/14 |
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February 7, 2011: |
Postpone to the meeting of March 7, 2011 at the request of the Mayor’s Office of Business & Economic Development. |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contract. Notify the Office of the Controller and the Office of Contract Administration. |
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(13)
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Review of request for approval of proposed personal services contracts. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4085-10/11 |
Municipal Transportation Agency |
$125,000 |
Provide oversight-monitoring assistance to the SFMTA to review designated contractor’s drug and alcohol testing policies and procedures for compliance. Conduct an annual on-site review of selected contractor’s drug and alcohol testing policy, record keeping, testing reports, education and training attendance rosters and any other documents pertaining to compliance with Department of transportation/Federal Transportation Agency (DOT/FTA) Drug and Alcohol Testing Rules and Regulations. Also conduct audits of service agents (Specimen Collector, Medical Review Officer, laboratory, etc.) that assist the SFMTA in maintaining compliance with the drug and alcohol testing guidelines. |
Regular |
02/29/16 |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contract. Notify the Office of the Controller and the Office of Contract Administration. |
(14)
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Appeal by Luann Lee of the Director of Transportation's determination of insufficient evidence to support her claim of race and gender discrimination and harassment. (File No. 0012-11-6) – Action Item |
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Recommendation: |
Adopt the report. Sustain the decision of the Director of Transportation. Deny the appeal by Luann Lee. |
SEPARATIONS AGENDA
SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
(15)
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Determination of future employability: permanent civil service appointment of Thomas Yerger, Communications System Technician (Job Code 7362) with the Department of Technology. (File No. 0198-09-7) - Action Item |
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Recommendation of the |
Cancel any current examination and eligibility status. No future employment with the Department of Technology. No future employment with the City and |
(16)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(17)
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ADJOURNMENT |
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(12)
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Appeal of Kevin D. Taylor of the Human Resources Director’s Investigation of his Allegations of Tutoring and Assistance and Violation of the Confidentiality Agreement in the H-50 Assistant Chief Examination, San Francisco Fire Department. |
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February 25, 2011: |
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Recommendation: |
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