May 16, 2011 Regular Meeting
A G E N D A
Regular Meeting
of
May 16, 2011
2:00 p.m.
ROOM 400, CITY HALL
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A request to hear an item after should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at,
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after and Requests for Postponement
A request to hear an item after should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between and
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall,
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our
Know your Rights under the Sunshine Ordinance (Chapter 67 of the
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Chris Rustom, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and
Civil Service Commission
Agenda for Regular Meeting
May 16, 2011
2:00 p.m.
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ITEM NO. |
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(1)
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CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Donald A. Casper |
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Commissioner Morgan R. Gorrono |
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Commissioner Mary Y. Jung |
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Commissioner Lisa Seitz Gruwell |
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(2)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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(3)
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APPROVAL OF MINUTES – Action Item |
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Regular Meeting of May 2, 2011 |
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Recommendation: |
Adopt. |
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(4)
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ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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(5)
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HUMAN RESOURCES DIRECTOR’S REPORT |
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(6)
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(7)
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Review of request for approval of proposed personal services contract. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4104-10/11 |
Arts Commission |
$2,624,000 |
Contracts for multiple artisits to design, fabricate, transport and install artworks in a variety of media for the |
Regular |
06/01/15 |
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4105-10/11 |
Public Health |
$6,200,000 |
Intermittent, as-needed pharmacist and pharmacy technician registry services for use during unusually high patient activity, workload peaks or low staffing levels of Civil Service employees due to unscheduled staff absences or shortages. |
Regular |
12/31/13 |
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4106-10/11 Postpone to the meeting of June 6, 2011 |
Public Works |
$100,000 |
The Furniture Fixtures & Equipment (FF&E) Asset Management Consultant (AMC) shall participate with the Executive Architect and the Bureau of Architecture in the development and maintenance of the furniture program and create a base building database for the Public Safety Building (PSB) that accurately catalogs FF&E and related systems required for preparing a solicitation to the prospective vendor(s) of these systems. The AMC shall be responsible for ensuring that all furniture specified shall be completely installed by the manufacturers and/or vendors selected through a separate RFQ process. |
Regular |
12/31/13 |
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2000-07/08 |
Public Health |
Increase Amount $2,400,000 New Amount $4,000,000 |
This PSC is to provide fiscal and programmatic services for a variety of intermittent and as-needed community health, planning, support and service projects. This modification extends the term of the request and adds additional funds to cover ongoing services including the renewal of the Department of Public Health LifeLines Program which provides support services for women with breast cancer. The LifeLines Program includes targeted case manage-ment, support groups, and support of the mobile mammography program at funded through grants, work orders, or (limited) general funds |
Continuing |
06/30/22 |
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4018-09/10 |
Public Works |
Increase Amount $5,000,000 New Amount $9,500,000 |
Highly specialized engineering and design services, related to the Cruise Terminal including final programming and planning, maritime engineering, geotechnical engineering, specialized architecture related to Cruise Terminal design and special event requirements, lighting consultant, cost estimating, waterproofing, security, systems consultant, telecommunications equipment engineering, mechanical, electrical and historical consulting services. These services are needed to be able to meet the highly compressed delivery schedule now required of the project. The |
Modi- fication |
11/30/14 |
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Recommendation: |
(1) Postpone PSC #4106-10/11 to the meeting of June 6, 2011 by mutual agreement of the Department of Public Works and IFPTE Local 21. (2) Adopt the report; Approve request for proposed personal services on all remaining contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(8)
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Appeal by Cecelia Jaroslawsky of the Human Resources Director’s determination of failure to allege facts raising an inference of discrimination based on age. |
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Recommendation: |
Postpone to the meeting of August 1, 2011 at the request of Cecelia Jaroslawsky. Stipulate this will be the last continuance granted. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at |
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(9)
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Appeal by Robert Gage of the Human Resources Director’s decision to administratively close his discrimination complaint of November 18, 2010. (File No.0013-11-6) – Action Item |
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April 18, 2011: |
Grant the appeal by Robert Gage of the Executive Officer’s decision to close his appeal. Schedule the hearing of the appeal of Mr. Gage to the meeting of May 16, 2011, with the proviso that should Mr. Gage not appear, his appeal is denied. |
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Recommendation: |
Accept the report. Sustain the decision of the Human Resources Director. Deny the appeal by Robert Gage. |
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(10)
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Appeal by Ellen Dolese, Marguerita Fa-Kaji, Roxane Hayes and Gregory Underwood of the examination process for the Position-Based Testing 8124 Investigator, Office of Citizen Complaints (PBT-8124-056244). (File No. 0125-11-4) – Action Item |
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Recommendation: |
Adopt the report. The appeal to be administratively closed on the basis that the appellants have failed to state the specific grounds upon which the appeal is based in accordance with Civil Service Commission Rule 111A. |
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(11)
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Inspection Service Report on the assignment of supervisory duties not in the Class Specification for 7241 Senior Maintenance Controller. (File No. 0143-11-1) – Action Item |
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December 6, 2010: |
Commissioner Casper requested an Inspection Service on the assignment of supervisory duties that are not in the job description for classification 7241 Senior Maintenance Controller at the Municipal Transportation Agency. |
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Recommendation: |
Accept the report. |
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(12)
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Annual Certification of Benefits of Elected Officials (Including Members of the Board of Supervisors) for Fiscal Year 2011-12 of the City and County of San Francisco in accordance with Charter Section A8.409-1. (File No. 0141-11-3) - Action Item |
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Recommendation: |
Accept the report. Certify the Benefits of Elected Officials (Including Members of the Board of Supervisors) for Fiscal Year 2011-12 of the City and |
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(13)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(14)
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ADJOURNMENT |
