CALL TO ORDER & ROLL CALL

APPROVAL OF THE RESCHEDULING OF THE MEETING

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES

ANNOUNCEMENTS

HUMAN RESOURCES DIRECTOR’S REPORT

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

CONSENT AGENDA

REGULAR AGENDA

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

ADJOURNMENT

(10) 

Review of request for approval of proposed personal services contracts. 
(File No. 0208-11-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4013-11/12

Public Utilities Commission

$670,000

The proposed work consists of periodic combined ground and airborne Light Detection and Ranging

(LiDAR) surveys of HHWP’s 160 miles of 230 kV and 115 kV overhead transmission line systems that run from Hetch Hetchy to Newark. Many of the survey areas are in rugged terrain and remote locations.

Regular

11/01/16

4014-11/12

Amended

See Item #11

Public Utilities Commission

$27,700,000

($30,000,000)

Work consists of planning and engineering of Wastewater Enterprises’ Central Bayside System drainage basin improvements from Mission Creek to Islais Creek. Primary scope items include up to 8,000 feet of 20+ feet diameter tunnel from Channel Pump Station to the Southeast Plant (SEP), a large deep pump station near the SEP, modification to the Channel PS and the Flynn PS, micro-tunnel connections to satellite pump stations and green infrastructures within the basin.

Regular

11/01/20

August 1, 2011:

Postpone PSC #’s 4013-11/12 and 4014-11/12 to the meeting of August 15, 2011 at the request of the Public Utilities Commission.

August 15, 2011:

No action taken.

Recommendation:

Adopt the report; Approve request for proposed personal service contracts.  Notify the Office of the Controller and the Office of Contract Administration.

(11) 

Review of request for approval of proposed personal services contract.  (File No. 0220-11-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4014-11/12

Amended

Postponed from 8/1/11

See Item #10

Public Utilities Commission

$30,000,000

Work consists of planning and engineering of Wastewater Enterprises’ Central Bayside System drainage basin improvements from Mission Creek to Islais Creek. Primary scope items include up to 8,000 feet of 20+ feet diameter tunnel from Channel Pump Station to the Southeast Plant (SEP), a large deep pump station near the SEP, modification to the Channel PS and the Flynn PS, micro-tunnel connections to satellite pump stations and green infrastructures within the basin.

Regular

11/01/20

4016-11/12

Airport Commission

$113,000

Complete certain tasks related to user adoption and data edits of the Airport’s enterprise-wide PMBS used to monitor, track and report revenue and other key business information on all San FranciscoInternationalAirport property leases, space permits, and other property contracts. Implementation includes training of Airport staff on how to use the system’s features to the fullest extent, data updates, documen-tation and select other changes to support required functionality. This request is to complete the user adoption and data edits tasks of the original PSC 4041-06/07 that expired (November 30, 2009) and totaled $590,000 which included the software, hardware, and services. The portion of the PSC amount devoted to services, including training, was estimated to be approximately 56% (or $330,000).

Regular

12/31/12

4017-11/12

Airport Commission

$350,000

This is an agreement to partially fund SamTrans owl bus service between SFO and San Francisco to the

north and Palo Alto to the south. SamTrans is the bus operator that uses its own buses and facilities to

operate in San MateoCounty. This is a late night bus service that operates 7 days per week between the

hours of 12:45 a.m. and 6:00 a.m.

Regular

08/14/13

4018-11/12

Airport Commission

$575,000

Engineering and consulting design services to replace existing obsolete Airport access control system in

order to comply with NFPA Fire Code, meet new TSA guideline: Title 49, Code of Federal Regulations

(CFR) Chapter XII Part 1542 - Airport Security, secure Airport Operations Area (AOA) and improve Airport security. The work includes field work, preparation of construction bid plans and specifica-tion and integration of existing Airport systems to the new access control.

Regular

10/01/14

4019-11/12

Airport Commission

$3,000,000

SFO is embarking on the creation of a sustainability plan in which all operations, procedures, and practices will be aligned with sustainability principles. This program includes several elements as follows: 1) Update the 2007 Environmental Sustainability Report (ESR) to summarize the various environmental achievements by the Airport. 2) Secure Leadership in Energy and Environmental Design (LEED) certification for Operation and Maintenance practices at SFO Terminal Complex from U.S. Green Building Council. This certification would indicate that SFO follows sustainable practices for main-taining the entire terminal complex. 3) Develop an overall Sustainability Plan for SFO. This plan would provide sustainability guidelines for all SFO operations, procedures, and practices and would constitute the basic plan for creating a sustainable Airport. 4) Update the annual Departmental Climate Action Plan (DCAP). The SFO DCAP has been recognized by the Department of Environment as a national trend setter for developing a Climate

Action Plan. City Ordinance No. 8108 (attached) requires that the DCAP be updated annually by each City Department.

Regular

08/14/14

4020-11/12

Art Commission

$315,000

Eight Writers Corps Artist-in-Residence will conduct writing classes with youth in need at up to 14 sites in

San Francisco.  Artists-in-Residence will serve youth who may be educationally disadvantaged, recently

immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach and mentor targeted youth to increase their learning, writing and public speaking skills. Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth.  Artists-in-Residence will work for ten months from September to June.

Regular

06/30/12

4021-11/12

Public Works

$4,100,000

DPW is seeking two qualified teams of consultants to be the City’s representatives in leading and coordinating the material testing and special inspection services related to the construction of ESER projects.  The two contract amounts are approximately $1,900,000 and $620,000 to provide MTSI services for the PublicSafetyBuilding and the Fire Stations component respectively.  The Materials Testing and Special Inspection (MTSI) Team will be responsible for the monitoring of the materials and workmanship of all work that is critical to the integrity of a building structure to ensure compliance with the approved plans and specifications for Earthquake Safety and Emergency Response

(ESER) Bond Program projects, including the PublicSafetyBuilding and the fire-station comprehensive &

seismic renovation projects. The Special Inspectors will be responsible for performing all structural

inspections prescribed by Local and State Building Codes and other regulatory agencies, including but not limited to concrete placement & sampling; reinforcing steel; shotcrete, bolts installed in new concrete; drilled dowels and anchors; structural welding; special moment-resisting frame; high-strength bolting, structural masonry; special grading and in-place soil density tests (soil compaction), excavation, and backfill; and sprayed-on fireproofing. The selected MTSI Team will provide specialized expertise to supplement Civil Service classifications that can normally perform and will be managed by City staff. The City’s Materials Testing Lab will also be utilized to perform testing for in-place soil density, reinforcing steel testing, drilled dowels and anchors, and concrete sampling.

Regular

01/08/18

4022-11/12

Municipal Transportation Agency

$750,000

The real estate planning advisors or consultants will provide commercial real estate planning services and

any other related services to produce a financially sound and cost-effective real estate planning analysis,

study, or other work product as requested by the SFMTA. The elected real estate planning advisory or

consultant will provide qualified personnel for services which may include, but are not limited to, the

following: existing and strategic real estate and facilities portfolio analyses, planning, and recommendations Strategic real estate and facility planning re: real estate acquisitions and modifications required to support growth in the SFMTA’s vehicle fleets and new facilities and/or upgrades; including economic evaluations, development planning, and financial analysis; Commercial retail space leasing market and analysis and recommendations; planning and market research for real estate and policy analysis on urban development issues (e.g., current zoning, height, bulk, floor area ration [FAR], existing and surrounding uses for various sites, schematic plans for outreach meetings); Existing portfolio analysis, planning, and strategic

recommendation; Transit Oriented Development planning (TOD) and analysis; and other requested advisory services.

Regular

12/31/17

4023-11/12

Treasurer/Tax Collector

$1,200,000

TTX is seeking a proven complete Solution for the management of CCSF’s Business Tax Division. The

current BTS is a mainframe COBOL application whose functionality and support have long been

over-reached. TTX has complex requirements due to frequent legislation changes and large number of

departments relying on its services. BTS does not have the flexibility to meet CCSF’s growing requirements nor can it satisfy potential efficiencies from improved workflow and technologies.

Regular

12/31/13

August 15, 2011:

No action taken.

Recommendation:

Adopt the report; Approve request for proposed personal service contracts.  Notify the Office of the Controller and the Office of Contract Administration.

(12) 

Review of request for approval of proposed personal services contract. 
(File No. 0250-11-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4024-11/12

Adult Probation

$300,000

Contractor will provide 1) a comprehensive review and audit of the Department’s policies and procedures, and update and improve policies and procedures to ensure that they are in compliance with local, state and federal law and which incorporate best practices in adult probation; 2) facilitation and support of the Community Corrections Partnership Collaboration; 3) an evaluation of Department case files on probationers sent to state prison in 2010;
4) creation of a training plan for the Department
5) grant writing and research; 6) demographic analysis.

Regular

07/30/13

4025-11/12

Airport Commission

$500,000

The SMPOEDataCenter project includes the development (both design and construction) of a new

“Greenfield-built” Data Center Facility; that will include data processing equipment room, mechanical

systems room, battery storage room, office, restroom and utility room. SFO requires construction

management support with design-build experience in Data Centers design and construction experience to

manage the programming, design and construction of this project. This project also includes the

coordination of the construction of new fiber cable communications connections to be brought within the

building envelope (by others) and all additional utilities/services necessary to service the building in its functional intent. The CM consultant team will be responsible for providing the specialized expertise to

manage this scope of work.

Regular

06/30/16

4026-11/12

Airport Commission

$1,750,000

The Contractor shall provide routine maintenance, scheduled maintenance/preventive maintenance, nonscheduled maintenance, ordinary wear and other maintenance and repair services, 24-hour on call response seven (7) days a week 365 days a year, equipment maintenance and repair activity documentation as well as reporting on the Airport-owned Passenger Boarding Bridges (PBB) and Baggage Handling Systems (BHS).  The PBBs and BHSs were maintained by the airlines under their lease and use agreements in the past.

Regular

09/30/16

4027-11/12

Airport Commission

$2,000,000

San Francisco InternationalAirport plans to upgrade its industrial waste water treatment plant. The design/build team, with knowledge and experience in IWWT processing, sanitary sewer and reclaimed water system processes to provide programming, schematic design and management, will assist on this project. The IWWT project includes the design and construction of a new industrial waste water treatment process facility, offices and laboratory, demolition of the existing IWWT process building and shop building, construction of additional equalization tanks with power and controls, a new trickling filter tank, renovation of existing clarifiers and the existing sludge transfer pump station, construction of a new microbiology laboratory, evaluation and replacement of inter-building process piping, construction of a new chorine contact basin, incorporation of a new emergency power generator, upgrading of the existing Wonderware software program for process control, remodeling of the existing sanitary sewer administration and operations building,

developing a plan to utilize the methane gas generated from digesters, replacement of motor control centers and the design and construction of a new Headworks box and screen facility, and developing a plan for Airport-wide reclaimed water processing system. The PM team will be responsible for providing the specialized experts to prepare bridging documents and manage this scope of work.

Regular

06/30/16

4028-11/12

Arts Commission

$800,000

Artists team selected as part of a design competition to contract for final design and fabrication of a

veteran's memorial for

War Memorial Opera House and the VeteransBuilding.

Regular

06/30/14

4029-11/12

Controller

$1,500,000

Provide municipal financing advisory services to Office of Public Finance and other Controller's Office and City department staff in the following areas: general obligation bonds, certificates of participation, lease revenue bonds, Mello-Roos special tax bonds, tax allocation bonds, revenue bonds, tax-exempt commercial paper, and other forms of municipal financing.

Regular

10/14/16

4030-11/12

Environment

$75,000

The contractor will provide the pick-up and disposal of residentially generated, discarded pharmaceuticals

collected at designated pharmacies and police stations in San Francisco. Pick-ups must be available on both

a regularly scheduled and on-call basis, depending on the collection site’s individual needs. The contractor

will also provide supplies and equipment as necessary for accomplishing this task.

Regular

07/01/13

4031-11/12

General Services Agency

$2,000,000

The contractor provides consulting services for the modification and customization of Customer

Relationship Management (CRM) software used to manage the City's service requests. When required,

vendor services assist City staff extend functionality of the application, while training staff to make

additional improvements.

Regular

10/31/16

4032-11/12

Municipal Transportation Agency

$450,000

Research and report on international best taxi industry practices and regulatory performance measures, recommend reforms of taxi regulations, develop a methodology for assessing the adequacy of taxi supply and demand and apply the methodology to evaluate the correct number of taxis in San Francisco, and develop a cost index to assess the appropriate level of taxi fares and gate fees and apply to index to determine whether San Francisco taxi fares and gate fees should be adjusted.

Regular

10/31/13

4033-11/12

Municipal Transportation Agency

$1,770,000

Provide separate professional parking garage operational services for 13 parking facilities organized into three groups as follows: Group A - 6 Facilities (Civic Center, Lombard, Mission Bartlett, Performing Arts, and 16th & Hoff garages, and 7th & Harrison lot): Group B - 2 Facilities (Golden gateway and St. Mary's Square garages); Group C - 5 Facilities (SF General Hospital, Moscone Center, North Beach, Vallejo St., and Polk Bush garages). Services include: providing qualified and experienced parking personnel for cashiering, janitorial and security. The Operator shall provide oversight of all aspects of administrative functions including, but not limited to, collection, reconciliation and deposit of all parking and non-parking revenue; repair and maintenance of facilities, and revenue control equipment; compliance with insurance and bond requirement; providing valet or valet-assist parking services during special events., The term is six (6) years, thereafter on a month-to-month basis, not to exceed 36 months. The amount of $1,770,000 represents the compensation paid to the parking firms for providing professional operational services at the 13 garages. The $1,770,000 amount breaks down to approximately $590,000 ($72,000 per year, with a 5% increase starting in year four) for each of the three groups. Operating expenses, including parking taxes, are funded through

gross parking revenue collected, but is not part of the compensation paid to the parking firm.

Regular

10/30/17

4034-11/12

Police

$7,000,000

The proposed work is to develop a new data ware-house which will allow other agencies such as the Courts, Sheriff, District Attorney, Adult Probation and Public Defender to access our data as needed using our Citywide hub call JUSTIS. We will also be connecting to the broader Bay area, US and international data sources to improve our identi-fication of crimes and crime activity in other regions. Predictive Oracle tools such as Oracle Business Intelligence Enterprise Engine will be used to help identify crime patterns and trends to assist in more efficient policing. The project will also be capable of providing access to data in Police vehicles, on hand held devices or laptops in order to provide more efficient public protection.

Regular

09/30/17

4035-11/12

Public Utilities Commission

$960,000

The work consists of a one year contract to optimize, operate, and maintain Fats, Oils, and Grease (FOG) to

Biodiesel equipment currently owned by the SFPUC and located a the SFPUC's Oceanside Water Pollution

Control Plant. This equipment involves a proprietary process, patented by BlackGold Biofuels. As such, only BlackGold Biofuels can perform this work on the equipment. If the optimization work is successful,

BlackGold Biofuels will train City personnel on the operation and maintenance of its equipment.

Regular

09/01/12

4036-11/12

Public Works

$1,648,520

Perform environmental studies and reports for the effects of building new vehicle and transit access between Hunters Point Shipyard and northbound and southbound US 101 and I-280.The original PSC #4017-03/04 was approved on 8/18/2003 for $2,200,000. The consultant has been under contract and has completed the studies, which were submitted to Caltrans over 3 years ago. Recently Caltrans asked the City to modify the alternatives and prepare a different type of environmental document.

Regular

08/30/14

4037-11/12

Public Works

$800,000

Organize community support; prepare educational or outreach materials; assist in developing and conducting outreach and education efforts; conduct neighborhood cleaning projects; organize community interest in establishment of Business Neighborhood Improvement Districts (BID/NID); survey public opinion or conduct focus groups; provide specialized or untried equipment for evaluation; provide cleaning personnel for special events; conduct special cleaning services, graffiti abatement, or maintenance of plant materials services above or outside of the Bureau’s routine operating responsibilities; and conducting pilot cleaning programs that affect both public and private properties. Bureau may award multiple contracts.

Regular

12/15/14

4038-11/12

Department of Technology

$1,433,069

Phase I of this project will create a new digital video infrastructure that will operate in tandem with the old

analog system until Phase II of the project is completed. Phase I includes equipment installation, integration and commissioning of two new control rooms located at SFGovTV’s production facility in room 92 of City Hall. The new control rooms will be equipped with new digital audio and video equip-ment. Phase I also includes the installation of a new digital video routing switcher, a new Master Control center, video server, automation and the relocation of equipment currently located in room 92 to room 93. The source signals from the City Hall hearing rooms will not be replaced until Phase II, so the system installed during Phase I includes several analog/digital convertors to bridge the old and new equipment.

Regular

09/30/12

3076-09/10

Controller

Increase Amount

$103,000

New Amount

$143,000

The City and County of San Francisco issued an RFP and selected a Contractor to enable the City to print and deliver checks during standard business operations and during an emergencey at either a City facility (non-hosted) or at third party Contractor-run facility or service (hosted) consistently, securely and accurately. In addition, the selected Contractor will

print and deliver checks in the event of hardware failure, software failure, or power failure during standard business operations and also have the ability to produce and deliver checks in the event of a large scale disaster for the San Francisco Bay Area securely and accurately. A modification of the approved PSC summary is sought to maximized the term of the contract beyond two years.

Modi-

fication

07/30/21

4040-10/11

Art Commission

Increase Amount

$8,000,000

New Amount

$9,899,510

In accordance with the City Charter, the San Francisco Symphony will perform concerts. These concerts will take place at the San Francisco Davies

Symphony Hall October 2010 - July 2011 with two free concerts at a public park. Concerts will continue at San Francisco Davies Symphony Hall From

July 2011 - June 30, 2014, with one free concert at the park each year.

Modi-

fication

06/30/14

4023-08/09

Municipal Transportation Agency

Increase Amount

$210,000

New Amount

$1,110,000

To provide an off-site facility to collect pre-employment, post-accident, return-to-duty, reasonable suspicion breath and urine samples during normal working hours and/or after hours for San Francisco Municipal Transportation Agency (SFMTA) employees and contractors and to provide a mobile on-site facility to collect random, reasonable suspicion and post-accident breath and urine collection in compliance with DOT/FTA Drug and Alcohol Testing Regulations.

Modi-

fication

11/30/13

Recommendation:

Adopt the report; Approve request for proposed personal service contracts.  Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

(13) 

Municipal Transportation Agency’s Report on Provisional Appointments. 
(File No. 0221-11-1) – Action Item

Recommendation:

Adopt the report.

(14) 

Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18.  (File No. 0222-11-1) – Action Item

Recommendation:

Adopt the report.

(15) 

Certification of the highest prevailing rate of wages of Various Crafts and Kinds of Labor Paid in Private Employment in the City & County of San Francisco.  (File No. 0222-11-1) – Action Item

Recommendation:

Adopt the report; Forward to the Board of Supervisors.

(16) 

Appeal by Sonya Knudsen of the Human Resources Director’s determination of insufficient evidence to support her charge of discrimination – EEO File #1371. 
(File No. 0343-09-6) – Action Item

July 18, 2011:

Postpone to the meeting of August 15, 2011 at the request of Sonya Knudsen.

August 15, 2011:

No action taken.

Recommendation:

Postpone to the meeting of October 17, 2011, after 5:00 p.m. at the request of SEIU Local 1021.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at

(17) 

Appeal by Cecilia Jaroslawsky of the Human Resources Director’s determination of failure to allege facts raising an inference of discrimination based on age.  (File No. 0097-11-6) – Action Item

May 16, 2011:

Postpone to the meeting of June 20, 2011 by agreement between the Department of Human Resources and Cecilia Jaroslawsky.  Stipulate this will be the last continuance granted. 

June 20, 2011:

Continue to the meeting of July 18, 2011.  The motion to: Adopt the report; Sustain the decision of the Human Resources Director; Deny the appeal by Cecilia Jaroslawsky failed.  (Vote of 1 to 2; Commissioners Casper and Jung dissent.)  Three (3) votes are needed for Commission action.

July 18, 2011:

Postpone to a meeting when all five Commissioners are present; and, when issues of allegations about a flawed process, namely, failure to redact confidential information and to follow the arbitration order have been addressed. 

August 15, 2011:

No action taken.

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; Deny the appeal by Cecilia Jaroslawsky.

(18) 

Appeal of Minimum Qualifications and Rejection of an Applicant due to not Meeting the Minimum Qualifications for the Q-60 Lieutenant Examination.   (File No. 0251-11-4) – Action Item

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; Deny the appeal.

(19) 

Appeal of the Human Resources Director’s Decision to Rescind the 7208 Heavy Equipment Operations Supervisor Eligible List.  (File No. 0252-11-4) – Action Item

Recommendation:

Adopt the report.  It is recommended that the Civil Service Commission find that the Human Resources Director’s action to cancel the 7208 Eligible List was within the Civil Service Rules and merit system principles and that the cancellation of the 7208 Eligible List be sustained.