September 23, 2011 Rescheduled Regular Meeting
MINUTES
Rescheduled Regular Meeting
September 23, 2011
3:00 p.m.
ROOM 400, CITY HALL
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CALL TO ORDER |
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3:11 p.m. |
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President E. Dennis Normandy welcomed Kate Favetti to the Commission as a new Commissioner. |
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ROLL CALL |
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President E. Dennis Normandy |
Present |
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Commissioner Kate Favetti |
Present |
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Commissioner Mary Jung |
Present |
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President E. Dennis Normandy presided. |
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APPROVAL OF THE RESCHEDULING OF THE MEETING |
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Action: |
Approve the rescheduling of meeting. (Vote of 3 to 0) |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND WHICH IS NOT APPEARING ON TODAY’S AGENDA |
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None. |
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APPROVAL OF MINUTES |
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Regular Meeting of August 1, 2011 |
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August 15, 2011: |
No action taken. |
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Action: |
Adopt. (Vote of 3 to 0) |
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Regular Meeting of August 15, 2011 |
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Action: |
Adopt. (Vote of 3 to 0) |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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0248-11-1 |
Department of Human Resources’ Report on Provisional Appointments. |
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Speakers: |
None. |
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Action: |
Postpone to the meeting of October 3, 2011. |
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0249-11-1 |
Department of Human Resources’ Report on the Position-Based Testing Program. (Item No. 7) |
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Speakers: |
None. |
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Action: |
Postpone to the meeting of October 3, 2011. |
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0254-11-1 |
Department of Human Resources Annual Report on the Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire and Police. (Item No. 8) |
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Speakers: |
None. |
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Action: |
Postpone to the meeting of October 3, 2011. |
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EXECUTIVE OFFICER’S REPORT |
0224-11-1 |
Report on Pending Appeals Log as of June 30, 2011. (Item No. 9) |
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August 15, 2011: |
No action taken. |
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Action: |
Accept the report. (Vote of 3 to 0) |
0208-11-8 |
Review of request for approval of proposed personal services contracts. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4013-11/12 |
Public Utilities Commission |
$670,000 |
The proposed work consists of periodic combined ground and airborne Light Detection and Ranging (LiDAR) surveys of HHWP’s 160 miles of 230 kV and 115 kV overhead transmission line systems that run from Hetch Hetchy to |
Regular |
11/01/16 |
4014-11/12 Amended See Item #11 |
Public Utilities Commission |
($30,000,000) |
Work consists of planning and engineering of Wastewater Enterprises’ Central Bayside System drainage basin improvements from Mission Creek to Islais Creek. Primary scope items include up to 8,000 feet of 20+ feet diameter tunnel from Channel Pump Station to the Southeast Plant (SEP), a large deep pump station near the SEP, modification to the Channel PS and the Flynn PS, micro-tunnel connections to satellite pump stations and green infrastructures within the basin. |
Regular |
11/01/20 |
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August 1, 2011: |
Postpone PSC #’s 4013-11/12 and 4014-11/12 to the meeting of August 15, 2011 at the request of the Public Utilities Commission. |
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August 15, 2011: |
No action taken. |
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Speakers: |
None. |
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Action: |
Adopt the report; Approve request for proposed personal service contracts. Notify the Office of the Controller and the Office of Contract Administration. (Vote 3 to 0) |
(10)
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Review of request for approval of proposed personal services contract. (File No. 0220-11-8) – Action Item |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4014-11/12 Amended Postponed from 8/1/11 See Item #10 |
Public Utilities Commission |
$30,000,000 |
Work consists of planning and engineering of Wastewater Enterprises’ Central Bayside System drainage basin improvements from Mission Creek to Islais Creek. Primary scope items include up to 8,000 feet of 20+ feet diameter tunnel from Channel Pump Station to the Southeast Plant (SEP), a large deep pump station near the SEP, modification to the Channel PS and the Flynn PS, micro-tunnel connections to satellite pump stations and green infrastructures within the basin. |
Regular |
11/01/20 |
4016-11/12 |
Airport Commission |
$113,000 |
Complete certain tasks related to user adoption and data edits of the Airport’s enterprise-wide PMBS used to monitor, track and report revenue and other key business information on all |
Regular |
12/31/12 |
4017-11/12 |
Airport Commission |
$350,000 |
This is an agreement to partially fund SamTrans owl bus service between SFO and north and operate in hours of 12:45 a.m. and 6:00 a.m. |
Regular |
08/14/13 |
4018-11/12 |
Airport Commission |
$575,000 |
Engineering and consulting design services to replace existing obsolete Airport access control system in order to comply with NFPA Fire Code, meet new TSA guideline: Title 49, Code of Federal Regulations (CFR) Chapter XII Part 1542 - Airport Security, secure Airport Operations Area (AOA) and improve Airport security. The work includes field work, preparation of construction bid plans and specifica-tion and integration of existing Airport systems to the new access control. |
Regular |
10/01/14 |
4019-11/12 |
Airport Commission |
$3,000,000 |
SFO is embarking on the creation of a sustainability plan in which all operations, procedures, and practices will be aligned with sustainability principles. This program includes several elements as follows: 1) Update the 2007 Environmental Sustainability Report (ESR) to summarize the various environmental achievements by the Airport. 2) Secure Leadership in Energy and Environmental Design (LEED) certification for Operation and Maintenance practices at SFO Terminal Complex from U.S. Green Building Council. This certification would indicate that SFO follows sustainable practices for main-taining the entire terminal complex. 3) Develop an overall Sustainability Plan for SFO. This plan would provide sustainability guidelines for all SFO operations, procedures, and practices and would constitute the basic plan for creating a sustainable Airport. 4) Update the annual Departmental Climate Action Plan (DCAP). The SFO DCAP has been recognized by the Department of Environment as a national trend setter for developing a Climate Action Plan. City Ordinance No. 8108 (attached) requires that the DCAP be updated annually by each City Department. |
Regular |
08/14/14 |
4020-11/12 |
Art Commission |
$315,000 |
Eight Writers Corps Artist-in-Residence will conduct writing classes with youth in need at up to 14 sites in immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach and mentor targeted youth to increase their learning, writing and public speaking skills. Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in-Residence will work for ten months from September to June. |
Regular |
06/30/12 |
4021-11/12 |
Public Works |
$4,100,000 |
DPW is seeking two qualified teams of consultants to be the City’s representatives in leading and coordinating the material testing and special inspection services related to the construction of ESER projects. The two contract amounts are approximately $1,900,000 and $620,000 to provide MTSI services for the (ESER) Bond Program projects, including the seismic renovation projects. The Special Inspectors will be responsible for performing all structural inspections prescribed by Local and State Building Codes and other regulatory agencies, including but not limited to concrete placement & sampling; reinforcing steel; shotcrete, bolts installed in new concrete; drilled dowels and anchors; structural welding; special moment-resisting frame; high-strength bolting, structural masonry; special grading and in-place soil density tests (soil compaction), excavation, and backfill; and sprayed-on fireproofing. The selected MTSI Team will provide specialized expertise to supplement Civil Service classifications that can normally perform and will be managed by City staff. The City’s Materials Testing Lab will also be utilized to perform testing for in-place soil density, reinforcing steel testing, drilled dowels and anchors, and concrete sampling. |
Regular |
01/08/18 |
4022-11/12 |
Municipal Transportation Agency |
$750,000 |
The real estate planning advisors or consultants will provide commercial real estate planning services and any other related services to produce a financially sound and cost-effective real estate planning analysis, study, or other work product as requested by the SFMTA. The elected real estate planning advisory or consultant will provide qualified personnel for services which may include, but are not limited to, the following: existing and strategic real estate and facilities portfolio analyses, planning, and recommendations Strategic real estate and facility planning re: real estate acquisitions and modifications required to support growth in the SFMTA’s vehicle fleets and new facilities and/or upgrades; including economic evaluations, development planning, and financial analysis; Commercial retail space leasing market and analysis and recommendations; planning and market research for real estate and policy analysis on urban development issues (e.g., current zoning, height, bulk, floor area ration [FAR], existing and surrounding uses for various sites, schematic plans for outreach meetings); Existing portfolio analysis, planning, and strategic recommendation; Transit Oriented Development planning (TOD) and analysis; and other requested advisory services. |
Regular |
12/31/17 |
4023-11/12 |
Treasurer/Tax Collector |
$1,200,000 |
TTX is seeking a proven complete Solution for the management of CCSF’s Business Tax Division. The current BTS is a mainframe COBOL application whose functionality and support have long been over-reached. TTX has complex requirements due to frequent legislation changes and large number of departments relying on its services. BTS does not have the flexibility to meet CCSF’s growing requirements nor can it satisfy potential efficiencies from improved workflow and technologies. |
Regular |
12/31/13 |
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August 15, 2011: |
No action taken. |
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Speakers: |
Samuel Chui, Department of Public Works spoke on PSC #4021-11/12. Ken Yee, Municipal Transportation Agency spoke on PSC #4022-11/12. |
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Action: |
Adopt the report; Approve request for proposed personal service contracts. Notify the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) |
(11)
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Review of request for approval of proposed personal services contract. |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
4024-11/12 |
Adult Probation |
$300,000 |
Contractor will provide 1) a comprehensive review and audit of the Department’s policies and procedures, and update and improve policies and procedures to ensure that they are in compliance with local, state and federal law and which incorporate best practices in adult probation; 2) facilitation and support of the Community Corrections Partnership Collaboration; 3) an evaluation of Department case files on probationers sent to state prison in 2010; |
Regular |
07/30/13 |
4025-11/12 |
Airport Commission |
$500,000 |
The “Greenfield-built” Data Center Facility; that will include data processing equipment room, mechanical systems room, battery storage room, office, restroom and utility room. SFO requires construction management support with design-build experience in Data Centers design and construction experience to manage the programming, design and construction of this project. This project also includes the coordination of the construction of new fiber cable communications connections to be brought within the building envelope (by others) and all additional utilities/services necessary to service the building in its functional intent. The CM consultant team will be responsible for providing the specialized expertise to manage this scope of work. |
Regular |
06/30/16 |
4026-11/12 |
Airport Commission |
$1,750,000 |
The Contractor shall provide routine maintenance, scheduled maintenance/preventive maintenance, nonscheduled maintenance, ordinary wear and other maintenance and repair services, 24-hour on call response seven (7) days a week 365 days a year, equipment maintenance and repair activity documentation as well as reporting on the Airport-owned Passenger Boarding Bridges (PBB) and Baggage Handling Systems (BHS). The PBBs and BHSs were maintained by the airlines under their lease and use agreements in the past. |
Regular |
09/30/16 |
4027-11/12 |
Airport Commission |
$2,000,000 |
developing a plan to utilize the methane gas generated from digesters, replacement of motor control centers and the design and construction of a new Headworks box and screen facility, and developing a plan for Airport-wide reclaimed water processing system. The PM team will be responsible for providing the specialized experts to prepare bridging documents and manage this scope of work. |
Regular |
06/30/16 |
4028-11/12 |
Arts Commission |
$800,000 |
Artists team selected as part of a design competition to contract for final design and fabrication of a veteran's memorial for War Memorial Opera House and the |
Regular |
06/30/14 |
4029-11/12 |
Controller |
$1,500,000 |
Provide municipal financing advisory services to Office of Public Finance and other Controller's Office and City department staff in the following areas: general obligation bonds, certificates of participation, lease revenue bonds, Mello-Roos special tax bonds, tax allocation bonds, revenue bonds, tax-exempt commercial paper, and other forms of municipal financing. |
Regular |
10/14/16 |
4030-11/12 |
Environment |
$75,000 |
The contractor will provide the pick-up and disposal of residentially generated, discarded pharmaceuticals collected at designated pharmacies and police stations in a regularly scheduled and on-call basis, depending on the collection site’s individual needs. The contractor will also provide supplies and equipment as necessary for accomplishing this task. |
Regular |
07/01/13 |
4031-11/12 |
General Services Agency |
$2,000,000 |
The contractor provides consulting services for the modification and customization of Customer Relationship Management (CRM) software used to manage the City's service requests. When required, vendor services assist City staff extend functionality of the application, while training staff to make additional improvements. |
Regular |
10/31/16 |
4032-11/12 |
Municipal Transportation Agency |
$450,000 |
Research and report on international best taxi industry practices and regulatory performance measures, recommend reforms of taxi regulations, develop a methodology for assessing the adequacy of taxi supply and demand and apply the methodology to evaluate the correct number of taxis in San Francisco, and develop a cost index to assess the appropriate level of taxi fares and gate fees and apply to index to determine whether San Francisco taxi fares and gate fees should be adjusted. |
Regular |
10/31/13 |
4033-11/12 |
Municipal Transportation Agency |
$1,770,000 |
Provide separate professional parking garage operational services for 13 parking facilities organized into three groups as follows: Group A - 6 Facilities (Civic Center, Lombard, Mission Bartlett, Performing Arts, and 16th & Hoff garages, and 7th & Harrison lot): Group B - 2 Facilities (Golden gateway and St. Mary's Square garages); Group C - 5 Facilities (SF General Hospital, Moscone Center, North Beach, Vallejo St., and Polk Bush garages). Services include: providing qualified and experienced parking personnel for cashiering, janitorial and security. The Operator shall provide oversight of all aspects of administrative functions including, but not limited to, collection, reconciliation and deposit of all parking and non-parking revenue; repair and maintenance of facilities, and revenue control equipment; compliance with insurance and bond requirement; providing valet or valet-assist parking services during special events., The term is six (6) years, thereafter on a month-to-month basis, not to exceed 36 months. The amount of $1,770,000 represents the compensation paid to the parking firms for providing professional operational services at the 13 garages. The $1,770,000 amount breaks down to approximately $590,000 ($72,000 per year, with a 5% increase starting in year four) for each of the three groups. Operating expenses, including parking taxes, are funded through gross parking revenue collected, but is not part of the compensation paid to the parking firm. |
Regular |
10/30/17 |
4034-11/12 Amended |
Police |
$2,000,000 |
The proposed work is to develop a new data ware-house which will allow other agencies such as the Courts, Sheriff, District Attorney, Adult Probation and Public Defender to access our data as needed using our Citywide hub call JUSTIS. We will also be connecting to the broader Bay area, US and international data sources to improve our identi-fication of crimes and crime activity in other regions. Predictive Oracle tools such as Oracle Business Intelligence Enterprise Engine will be used to help identify crime patterns and trends to assist in more efficient policing. The project will also be capable of providing access to data in Police vehicles, on hand held devices or laptops in order to provide more efficient public protection. |
Regular |
10/31/12 |
4035-11/12 |
Public Utilities Commission |
$960,000 |
The work consists of a one year contract to optimize, operate, and maintain Fats, Oils, and Grease (FOG) to Biodiesel equipment currently owned by the SFPUC and located a the SFPUC's Oceanside Water Pollution Control Plant. This equipment involves a proprietary process, patented by BlackGold Biofuels. As such, only BlackGold Biofuels can perform this work on the equipment. If the optimization work is successful, BlackGold Biofuels will train City personnel on the operation and maintenance of its equipment. |
Regular |
09/01/12 |
4036-11/12 |
Public Works |
$1,648,520 |
Perform environmental studies and reports for the effects of building new vehicle and transit access between Hunters Point Shipyard and northbound and southbound US 101 and I-280.The original PSC #4017-03/04 was approved on 8/18/2003 for $2,200,000. The consultant has been under contract and has completed the studies, which were submitted to Caltrans over 3 years ago. Recently Caltrans asked the City to modify the alternatives and prepare a different type of environmental document. |
Regular |
08/30/14 |
4037-11/12 |
Public Works |
$800,000 |
Organize community support; prepare educational or outreach materials; assist in developing and conducting outreach and education efforts; conduct neighborhood cleaning projects; organize community interest in establishment of Business Neighborhood Improvement Districts (BID/NID); survey public opinion or conduct focus groups; provide specialized or untried equipment for evaluation; provide cleaning personnel for special events; conduct special cleaning services, graffiti abatement, or maintenance of plant materials services above or outside of the Bureau’s routine operating responsibilities; and conducting pilot cleaning programs that affect both public and private properties. Bureau may award multiple contracts. |
Regular |
12/15/14 |
4038-11/12 |
Department of Technology |
$1,433,069 |
Phase I of this project will create a new digital video infrastructure that will operate in tandem with the old analog system until Phase II of the project is completed. Phase I includes equipment installation, integration and commissioning of two new control rooms located at SFGovTV’s production facility in room 92 of City Hall. The new control rooms will be equipped with new digital audio and video equip-ment. Phase I also includes the installation of a new digital video routing switcher, a new Master Control center, video server, automation and the relocation of equipment currently located in room 92 to room 93. The source signals from the City Hall hearing rooms will not be replaced until Phase II, so the system installed during Phase I includes several analog/digital convertors to bridge the old and new equipment. |
Regular |
09/30/12 |
3076-09/10 |
Controller |
Increase Amount $103,000 New Amount $143,000 |
The City and print and deliver checks in the event of hardware failure, software failure, or power failure during standard business operations and also have the ability to produce and deliver checks in the event of a large scale disaster for the San Francisco Bay Area securely and accurately. A modification of the approved PSC summary is sought to maximized the term of the contract beyond two years. |
Modi- fication |
07/30/21 |
4040-10/11 |
Art Commission |
Increase Amount $8,000,000 New Amount $9,899,510 |
In accordance with the City Charter, the San Francisco Symphony will perform concerts. These concerts will take place at the San Francisco Davies Symphony Hall October 2010 - July 2011 with two free concerts at a public park. Concerts will continue at San Francisco Davies Symphony Hall From July 2011 - June 30, 2014, with one free concert at the park each year. |
Modi- fication |
06/30/14 |
4023-08/09 |
Municipal Transportation Agency |
Increase Amount $210,000 New Amount $1,110,000 |
To provide an off-site facility to collect pre-employment, post-accident, return-to-duty, reasonable suspicion breath and urine samples during normal working hours and/or after hours for San Francisco Municipal Transportation Agency (SFMTA) employees and contractors and to provide a mobile on-site facility to collect random, reasonable suspicion and post-accident breath and urine collection in compliance with DOT/FTA Drug and Alcohol Testing Regulations. |
Modi- fication |
11/30/13 |
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Speakers: |
Mike Fernandez, Department of Public Works spoke on PSC #4037-11/12. |
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Action: |
(1) Adopt the report; Approve request for PSC #4034-11/12 as amended. Notify the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) (2) Adopt the report; Approve request for all remaining proposed personal service contracts. Notify the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) |
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0221-11-1 |
Municipal Transportation Agency’s Report on Provisional Appointments. |
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Speakers: |
None. |
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Action: |
Adopt the report. (Vote of 3 to 0) |
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0222-11-1 |
Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18. (Item No. 14) |
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Speakers: |
None. |
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Action: |
Adopt the report. (Vote of 3 to 0) |
0222-11-1 |
Certification of the highest prevailing rate of wages of Various Crafts and Kinds of Labor Paid in Private Employment in the City & County of San Francisco. (Item No. 15) |
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Speakers: |
None. |
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Action: |
Adopt the report; Forward to the Board of Supervisors. |
0343-09-6 |
Appeal by Sonya Knudsen of the Human Resources Director’s determination of insufficient evidence to support her charge of discrimination – EEO File #1371. |
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July 18, 2011: |
Postpone to the meeting of August 15, 2011 at the request of Sonya Knudsen. |
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August 15, 2011: |
No action taken. |
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Speakers: |
None. |
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Action: |
Postpone to the meeting of October 17, 2011, after 5:00 p.m. at the request of SEIU Local 1021. (Vote of 3 to 0) |
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0097-11-6 |
Appeal by Cecilia Jaroslawsky of the Human Resources Director’s determination of failure to allege facts raising an inference of discrimination based on age. |
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May 16, 2011: |
Postpone to the meeting of June 20, 2011 by agreement between the Department of Human Resources and Cecilia Jaroslawsky. Stipulate this will be the last continuance granted. |
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June 20, 2011: |
Continue to the meeting of July 18, 2011. The motion to: Adopt the report; Sustain the decision of the Human Resources Director; Deny the appeal by Cecilia Jaroslawsky failed. (Vote of 1 to 2; Commissioners Casper and Jung dissent.) Three (3) votes are needed for Commission action. |
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July 18, 2011: |
Postpone to a meeting when all five Commissioners are present; and, when issues of allegations about a flawed process, namely, failure to redact confidential information and to follow the arbitration order have been addressed. |
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August 15, 2011: |
No action taken. |
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Note: |
Commissioner Kate Favetti stated that she reviewed the audio recording and all materials related to this item and that she would be able to make a credible ruling on the matter. |
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Speakers: |
Janie White, Department of Human Resources Cecilia Jaroslawsky, Appellant Lois Scott, former President, IFPTE Local 21 Jim Miller, former employee of the Planning Commission |
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Action: |
Postpone to the meeting of October 17, 2011; Department of Human Resources and the appellant to submit material related to the confidentiality of the arbitrator’s decision. (Vote of 3 to 0) |
0251-11-4 |
Appeal of Minimum Qualifications and Rejection of an Applicant due to not Meeting the Minimum Qualifications for the Q-60 Lieutenant Examination. |
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Speakers: |
Sergeant Lawrence Chan, Appellant John Kraus, Department of Human Resources |
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Action: |
Adopt the report. Sustain the decision of the Human Resources Director; Deny the appeal. (Vote of 3 to 0) |
0252-11-4 |
Appeal of the Human Resources Director’s Decision to Rescind the 7208 Heavy Equipment Operations Supervisor Eligible List. (Item No. 19) |
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Disclosure: |
Commissioner Kate Favetti disclosed she is the President of the Westwood Park Homeowners Association and Mike O’Driscoll is a neighbor she had and there was an issue ten years ago involving him which was resolved. She stated that she will be able to make a fair decision on this matter. |
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Speakers: |
Daniel Harrington, Business Agent, Teamsters Local 853 Mike O’Driscoll, Operating Engineers Local 3 Dave Gossman, Business Agent, Operating Engineers Local 3 John Leal, Appellant Francisco Carl Spears, Operating Engineers, Local 3 |
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Action: |
Adopt the report. Find that the Human Resources Director’s action to cancel the 7208 Eligible List was within the Civil Service Rules and merit system principles and that the cancellation of the 7208 Eligible List is sustained. |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 20) |
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President Normandy requested that the Election of Officers be placed on the Agenda for the meeting of October 3, 2011.
He also directed the Executive Officer to explore and work on appropriate remembrance of Commissioner Donald A. Casper and to report in 60 days.
Commissioner Kate Favetti requested during item #17, the appeal of Ms. Jaroslawsky, that the Department of Human Resources submit a written report to the Commission that merit system issues are not addressed in grievance proceedings and if they may have affected promotional issues and promotions that have occurred. |
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ADJOURNMENT (Item No. 21) |
5:28 p.m. |