City and County of San FranciscoCivil Service Commission

December 17, 2012 Regular Meeting

Civil Service Commission - December 17, 2012

                          

 

                                                              

A G E N D A

 

Regular Meeting

December 17, 2012

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

 

 

 

 

 

 

PUBLIC NOTICE: 
 

The Commission will hold its holiday luncheon on Wednesday, December 19, 2012 at 12:00 noon at the Boxing Room (located at 399 Grove Street).  No Commission business will be discussed or actions taken.  Members of the public may attend solely to hear and observe the luncheon. 
                                                                                 

For more information, please contact the Commission's Executive Officer.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Order of Business

 

 

CALL TO ORDER & ROLL CALL

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

EXECUTIVE OFFICER’S REPORT

 

DEPUTY CITY ATTORNEY’S REPORT

 

RATIFICATION AGENDA

 

CONSENT AGENDA

 

REGULAR AGENDA

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

 

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

B.    Policy Requiring Written Reports

 

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

C.    Policy on Written Submissions by Appellants

 

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

D.    Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

 

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

E.    Policy and Procedure on Hearing Items Out of Order

 

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

F.   Procedure for Commission Hearings

 

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  2. Discussion of evidence;
  3. Corroborating witnesses, if necessary; and
  4. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

H.    Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

December 17, 2012

2:00 p.m.

 

 

 

 

ITEM NO.

 

 

(1)              

CALL TO ORDER AND ROLL CALL

 

 

 

President Kate Favetti

 

Vice President Scott R. Heldfond

 

Commissioner Mary Y. Jung

 

Commissioner E. Dennis Normandy

 

 

(2)     

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

(3)     

APPROVAL OF MINUTES – Action Item

 

 

 

Regular Meeting of December 3, 2012

 

 

 

Recommendation:

Adopt.

 

 

(4)     

ANNOUNCEMENTS

 

 

 

Announcement of changes to agenda

 

 

 

Other announcements

 

(5)     

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

(6)     

EXECUTIVE OFFICER’S REPORT

 

DEPUTY CITY ATTORNEY’S REPORT

 

 

(7)  

Briefing on the Guidelines for Civil Service Commission Proceedings Involving Peace Officers or Peace Officer Personnel Records. – Discussion Item

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(8)  

Review of request for approval of proposed personal services contracts. 
(File No. 0483-12-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4052-12/13

Mayor’s Office of Housing

$300,000

Consultant will audit borrowers SSLP repayments files; transfer historical data and other tasks regarding loans; generate loan payment materials; process all SSLP loan repayments status; process loan pay-offs; monitor property tax delinquencies and insurance cancellations; send year end statements to SSLP borrowers and prepare audit reports as requested.

Regular

06/30/18

4053-12/13

Municipal Transportation Agency

$2,000,000

Provide a full service, work-site based, Employee Assistance Program (EAP) to provide clinical supervision of the staff of three full-time paid Peer Assistants, and up to 8 volunteer Peer Assistants of the Peer Assistance Program (PAP). The contractor will also manage San Francisco Municipal Transportation Agency's (SFMTA) Trauma Response Program for SFMTA employees involved in on-the-job critical incidents, such as an accident in a Muni vehicle that results in serious injuries of fatalities; crisis support and counseling for assaults and threats. In addition, the program will also provide As-Needed Conflict Resolution in a team. The program is designed to assist in the identification and resolution of productivity, problems associated with employees impaired by personal concerns, including but limited to health, family, financial, alcohol, drug, legal, emotional, stress or other personal concerns which adversely affect job performance.

Regular

01/31/17

4054-12/13

Juvenile Court

$250,000

A consultant will provide specifications and drawings of Juvenile Hall in order for the Juvenile Probation Department (JPD) to bid out a construction project for camera installation.

Regular

05/12/13

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(9)  

Department of Human Resources’ Future Employment Restrictions Report – January through June 2012.  (File No. 0484-12-1) – Action Item

 

 

 

Recommendation:

Accept the report.

 

REGULAR AGENDA

 

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.

 

(10)          

Appeal by Connie Fitzgerald of the rejection of her application for the 8214 Parking Control Officer examination.   (File No. 0428-12-4) – Action Item

 

 

 

December 3, 2012:

Accepted the report.  Sustained the decision of the Director of Transportation; Denied the appeal by Connie Fitzgerald.  (Vote of 2 to 1; Commissioner Jung dissents.)  Continue to the meeting of December 17, 2012.  (Three (3) votes are needed for Commission action.)

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Resolved administratively.

 

 

(11)          

Appeal by Cesar Maniego of the rejection of his application for the 8214 Parking Control Officer examination.   (File No. 0426-12-4) – Action Item

 

 

 

December 3, 2012:

Continued to the meeting of December 17, 2012.

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Resolved administratively.

 

(12)          

Appeal by Darling Thomas of the rejection of his application for the 8214 Parking Control Officer examination.   (File No. 0437-12-4) – Action Item

 

 

 

December 3, 2012:

Continued to the meeting of December 17, 2012.

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Resolved administratively.

 

(13)          

Appeal by Myint Wong of the rejection of her application for the 8214 Parking Control Officer examination.   (File No. 0410-12-4) – Action Item

 

 

 

December 3, 2012:

Continued to the meeting of December 17, 2012.

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Resolved administratively.

 

 

(14)          

Appeal by Kit Yan Ma of the rejection of her application for the 1241 Personnel Analyst examination.   (File No. 0444-12-4) – Action Item

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Deny the appeal by Kit Yan Ma.

 

(15)          

Appeal by Madelaine Rodriguez of the rejection of her application for the 1241 Personnel Analyst examination.   (File No. 0445-12-4) – Action Item

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Deny the appeal by Madelaine Rodriguez.

 

(16)          

Appeal by Marie G. Schumacher of the rejection of her application for the 1241 Personnel Analyst examination.   (File No. 0394-12-4) – Action Item

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Director of Transportation; Deny the appeal by Marie G. Schumacher.

 

(17)          

Appeal by Karla Gottschalk of the Human Resources Director’s decision of insufficient evidence to support a charge of disparate treatment in her discrimination complaint.   
(File No. 0195-11-6) – Action Item

 

 

 

Recommendation:

Accept the report.  Sustain the decision of the Human Resources Director; Deny the appeal by Karla Gottschalk.

 

 

(18)          

Fiscal Years 2013-14 and 2014-15 Mayor’s Budget Instructions and Department Budget Preparation Schedule.  (File No. 0485-12-1)

 

 

 

Recommendation:

Direct Commission staff to: prepare Fiscal Years 2013-14 and 2014-15 Budget Request at current service and staff levels; continue to negotiate amounts; present Budget Request at the Commission meeting of January 7, 2013; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2013-14 and 2014-15 Budget Request to the Controller and the Office of the Mayor by February 21, 2013.

 

(19)          

Civil Service Commission’s Draft Fiscal Year 2012-2013 Goals and Objectives. 
(File No. 0481-12-1) – Action Item

 

 

 

Recommendation:

Accept the report; Approve the Civil Service Commission’s Fiscal Year 2012-2013 Goals and Objectives.

 

 

(20)          

Civil Service Commission’s Annual Planning Calendar of Required Reports. 
(File No. 0482-12-1)  -  Action Item

 

 

 

Recommendation:

Accept the report; Approve the Civil Service Commission’s Annual Planning Calendar of Required Reports.

 

(21)          

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(22)          

ADJOURNMENT