July 16, 2012 - Regular Meeting

CALL TO ORDER

2:03 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President Scott R. Heldfond

Present

Commissioner Mary Y. Jung

Present

Commissioner E. Dennis Normandy

Not Present (Notified absence)

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

None.

APPROVAL OF MINUTES

Regular Meeting of July 2, 2012

Action:

Adopted.  (Vote of 3 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director reminded the Commission that the new Human Resources/ Payroll System will be going live at the end of August.  The first pay check under the new payroll system will be September 11, 2012.  All departments have been notified not to make any appointments during the middle of August in order to prevent inputting obsolete data at the start up. 

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

No report.

0270-12-8

Review of request for approval of proposed personal services contracts.  (Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4004-12/13

Art Commission

$330,000

Eight Writer Corps Artists-in-Residence will conduct creative writing classes with youth in need at up to 14

sites in San Francisco. Artists-in-Residence will serve youth who may be educationally disadvantaged,

recently immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach and mentor targeted youth to increase their learning, writing and public speaking skills. Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in-Residence will work for ten months from September to June.

Regular

06/30/13

4005-12/13

Emergency Management

$585,000

This project will: 1) assess the state of medical surge planning and patient tracking efforts in the Bay Area

UASI (BAUASI) region and provide technical assistance to counties; and 2) develop a final report including a gap analysis regarding regional medical surge planning, a feasibility assessment related to patient tracking, and a road map for next steps.

Regular

01/01/14

4006-12/13

Fire Department

$258,719

The Fire Department currently owns a Fire Trainer
T-1000 Training Simulator, which is used at the Division of Training for conducting live fire simulations to recruits and uniformed members. Based on the manufacturer's preventive maintenance tasks outlined in the product's service manual, the contract will be for quarterly inspections, cleaning, checking/verifying, calibrating/adjusting and/or flushing of the product's various pilot lights, burners, valves, sensors, fans, blowers, wires, filters, batteries and cabinet housing.  Additionally, if any of the product's elements listed above were to break down and need repair or replacement, the contract includes corrective maintenance at a pre-set hourly rate for labor plus the cost of parts.

Regular

06/30/15                                                                                                                                                 

4007-12/13

Municipal Transportation Agency

$5,000,000

The consultant will provide specialized engineering and technical support during the rehabilitation of the

existing Neo-plan fleet and the upcoming procurement for the diesel-hybrid coaches and the electric trolley coaches. Their task at will include detailed and structural analysis of the new coaches; quality control and resident inspection at the production facilities; reviewing test plans, quality control and inspection procedures; ensuring all required test, measurement are satisfactorily performed and documented prior to coach delivery; provide independent price and cost analysis per Federal Transit Administration (FTA) guideline; provide independent audits for pre-award and post-delivery of FTA's Buy America requirements.

Regular

12/31/12

4008-12/13

City Planning

$75,000

The SF Public Utilities Commission applied for and received a grant from the US Environmental Protection Agency in September 2010 to develop the Civic Center Sustainable District Plan that will evaluate opportunities for sustainable management of water, wastewater, storm water and energy resources within the District and develop projects and strategies that will result in measurable reductions in water, wastewater and power demands over time. $75,000 was budgeted for the Planning Department to develop background documentation and a cultural landscape survey of the Civic Center Historic District. The existing designation materials do not fully document the important landscape features that, together with the buildings, comprise the character of the District. The documentation is intended to update and consolidate all background information regarding the District into one information sources and identify all character-defining features that contribute to the significance. The consultant will provide a matrix outlining survey findings, and prepare a single document based on a review of all previous documentation and primary research.

Regular

12/31/13

4009-12/13

Public Utilities Commission

$14,000,000

Contractor to provide staff, equipment and services to complete environmental monitoring, surveys, and

studies; perform field work including sample collection, and resource protection and management tasks; perform and develop tools for data collection, storage, and analysis; and lead research and assessments necessary to prepare reports, designs, figures and maps, studies, technical memorandum, specifications, permit amendments and revisions and other documents to support the SFPUC permit compliance and watershed management activities.

Regular

08/31/26

4010-12/13

Public Works

$4,500,000

Consultants will perform highly specialized mechanical and electrical engineering tasks that include surge analysis, constructability analysis, condition assessment reports, field investigations, third-party Quality Assurance/Quality Control (QA/QC) peer reviews, value engineering, power system reliability studies, construction support, peer review validation, and other consultation work. Projects and facilities may include sewage and water treatment plants; pump stations; compressed natural gas (CNG) filling systems; heating, ventilation, and air conditioning (HVAC) systems; emergency generator systems; and emergency services

during power outages or rolling blackouts. The Department of Public Works (DPW) intends to award up to three (3) as-needed contracts each not to exceed $1,500,000.

Regular

12/31/17

4185-06/07

Human Resources

Increase Amount

$4,500,000

New Amount

$9,000,000

The San Francisco Health Plan ("SFHP") administers healthcare coverage to eligible temporary exempt as-needed City employees who are members of

SEIU Local 1021, formerly Local 790, 535, UHW. This modification allows the City to exercise the
2-year contract extension to continue to provide

healthcare services that include preventive care, hospitalization, vision services, emergency care, prescription drugs, etc.

Modi-

fication

06/30/16

Speakers:

T.J. Lansang, Municipal Transportation Agency spoke on PSC #4007-12/13.

Greg Lyman and Kofo Domingo, Public Utilities Commission spoke on PSC #4009-12/13.

Brent Lewis, Department of Human Resources spoke on PSC #4185-06/07.

Action:

(1)      Adopted the report; Approved the request for PSC #4009-12/13 as amended to reflect that staff will be trained.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

(2)      Adopted the report; Approved the request for PSC #4185-06/07 as amended to extend duration to June 30, 2016.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

(3)      Adopted the report; Approved the request for all remaining contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

0049-12-6

Appeal by Ted Zarzecki of the Municipal Transportation Agency’s findings on his discrimination complaint, EEO File #10482.  (Item No. 8)

Speakers:

None.

 Action:

Postponed to the meeting of August 6, 2012 at the request of the Municipal Transportation Agency.  (Vote of 3 to 0)

0271-12-2

Request to Grant Status to PCS Employee Jocelyn Gordon from Class 4203 Senior Assessment Clerk to Class 4214 Assessor-Recorder Office Specialist.  (Item No. 9)

Speakers:

Melanie Morales, Office of  Assessor-Recorder

 Action:

Adopted the report.  Granted status to PCS Employee Jocelyn Gordon from Class 4203 Senior Assessment Clerk to Class 4214 Assessor-Recorder Office Specialist.  (Vote of 3 to 0)

 COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 10)

President Favetti brought to the attention of the Commission that the State has suspended the Brown Act Provisions due to budgetary reasons.  She inquired of the Deputy City Attorney whether that applied to cities and counties and will it have an impact on our City and specifically the Civil Service Commission.   She requested a report on this matter.

She also stated that the State Supreme Court ruled on the question of the Prevailing Wage and although she does not think that it will affect San Francisco, they are saying that individual counties could establish wages outside the normal measures.  There are questions she would like to have addressed.

With regard to exempt employees, the Cityline Newspaper from IFPTE Local 21 cites there is evidence of temporary appointments exceeding the 1040 hours allowed, substitute appointments exceeding two (2) years and special project limited funding exceeding three (3) years.  She requested this be addressed in the next report of the Human Resources Director/Executive Officer.

President Favetti requested the Supplemental Report requested of the Department of Public Health be put on the Consent Agenda of the next meeting.

She suggested that the Strategic Planning Meeting to be held sometime in October 2012 include the discussion on the personal services contracts Form 1 for revision.

ADJOURNMENT  (Item No. 11)

2:33 p.m.