June 18, 2012 Regular Meeting

CALL TO ORDER

2:01 p.m.

ROLL CALL

Present Kate Favetti

Present

Vice President Scott R. Heldfond

Present

Commissioner Mary Jung

Present

Commissioner E. Dennis Normandy

Present

At the request of President Favetti, former President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA.

None.

APPROVAL OF MINUTES

Special Meeting of May 7, 2012

Action:

Approved.  (Vote of 4 to 0)

Special Meeting of June 4, 2012

Action:

Approved.  (Vote of 4 to 0)

Regular Meeting of June 4, 2012

Action:

Approved.  (Vote of 4 to 0)

COMMENDATIONS AGENDA

0176-12-1

Commendation for Lisa Seitz Gruwell for her dedicated service to the City and County of San Francisco as a Civil Service Commissioner from August 3, 2010 to August 30, 2011.  (Item No. 5)

Speakers:

President Kate Favetti

Action:

Approved.  (Vote of 4 to 0); Commissioner Seitz Gruwell was unable to attend due to her work travel schedule.  The Commission requested the Executive Officer to deliver the Commendation to the Commissioner.

0177-12-1

Commendation for Anita Sanchez, Executive Officer, Civil Service Commission, upon her retirement after 25 years of service to the City and County of San Francisco. 
(Item No. 6)

Speakers:

President Kate Favetti

Action:

Approved.  (Vote of 4 to 0)

Ms. Sanchez accepted the accolades from the Commissioners with grace and thanked former Executive Officer Al Walker for taking her on in 1996 as his assistant and former Executive Officer Kate Favetti for keeping her on as her assistant.

She acknowledged all the wonderful Commissioners she has worked with who have supported the Merit System principles and had many accomplishments.  The tragic death of Commissioner Donald A. Casper for her was the greatest heartbreaking tragedy.

Ms. Sanchez acknowledged the work of the Civil Service Commission staff as well as the assistance received from the Department of Human Resources.

She stated that she hopes everyone will continue to support the work of the Commission and she will always be working and looking out for the needs of the community we serve.  She hopes that she treated everyone with courtesy and dignity.

HUMAN RESOURCES DIRECTOR’S REPORT   (Item No. 7)

Micki Callahan, Human Resources Director reported that foremost on the Department of Human Resources (DHR) agenda is the going live of Project eMerge in late August.  Although this is the Controller’s Project, DHR is deeply involved because it combines for the first time into one system the payroll and HR functions together.  It is a massive undertaking.  One of the things that will be different and a challenge for departments is that it will be necessary to hire at the start of the pay period which will require more discipline and planning because of the need to insure that both systems are integrated.

EXECUTIVE OFFICER’S REPORT 

0168-12-9

Report of Administration and Implementation of Employee Relations Ordinance section 16.211 Procedure for Recognition of Employee Organization as Exclusive Representative of a Bargaining Unit and Section 16.212 Decertification – Bargaining Unit 2 Election.  (Item No. 8)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report.  (Vote of 4 to 0)

0169-12-8

Review of request for approval of proposed personal services contracts.  (Item No. 9)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4133-11/12

Airport Commission

$18,000,000

Maintenance and support for the operation of integrated electronic and computer systems used by all of the Airport tenant airlines and the Airport Commission staff. The cost of maintaining the equipment and software is shared by the Airlines and the Airport Commission. In 2007, the Civil Service Commission approved PSC 4034-05/06 for the maintenance of the Common Use Terminal Equipment Maintenance for the International Terminal; however, the new Terminal 2 and consolidation of systems in Terminal 1 and 3 have increased the scope of the maintenance and support. The work under this request includes maintenance and support of the Integrated Electronic Systems, Network Monitoring and Help Desk Services; and as-needed Patron Assistance.

The Integrated Electronic Systems include: proprietary systems for flight information, Common Use Passenger Processing, and Common Use Self Service Kiosks. Network Monitoring and Help Desk Services provided outside of normal airport business hours, 365 days per year. Patron Assistance is a service to patrons with special needs from the main terminal complex to outlying facilities, including rental car and long term parking, which is not provided for by the Airlines.

Regular

12/31/22

4134-11/12

Children & Families Commission

$70,000

The audit will provide opinions as to whether the Commission's basic financial statements are fairly presented, in all materials respects, in conformity with the accounting principles generally accepted in the United States of America (GAAP), and certain laws and regulations under the Children and Families Program, issued by the State Controllers Office. The audit will include testing of accounting records of the Commission and an evaluation of the Commission's compliance with the following requirements: contracting and procurement, administrative costs, conflicts of interest, County ordinance, long-range financial plans, financial conditions of the Commission, program evaluation, salaries and benefits policies. The auditor will also prepare the fiscal portion of the annual report.

Regular

12/31/16

4135-11/12

Emergency Management

$200,000

The contractor will manage, organize, and administer regional catastrophic planning, training, and exercise efforts in the Bay Area as established by the bay Area UASI Approval Authority, through benchmarking, capabilities assessment and a series of public outreach.

Regular

04/30/14

4136-11/12

Environment

$59,190

Administer the California Green Business Net-work's online Green Business database, including everyday database management, web based and in person trainings and support for new users of online database, customer service to all coordinator users, and oversight of bug fixes and necessary updates to the system.

Regular

12/31/12

4137-11/12

Municipal Transportation Agency

$120,000

The Contractor will provide professional consulting services to the San Francisco Municipal Transportation Agency (SFMTA) to assist the SFMTA in developing, preparing, and updating Indirect Cost Allocations Plans based on the Federal Office of Management and Budget (OMB) 2 CFR Part 225 - Cost Principles for State, Local and Indian Tribal Governments (OMB A-87).

Regular

09/30/17

4138-11/12

City Planning

$1,100,000

Transportation Impact Study (TIS) and a citywide programmatic Environmental Impact Report (EIR) for the Transportation Sustainability Program (TSP) consisting of two interrelated policy initiatives by the City and County of San Francisco. This initiative concerns a funding program for addressing the citywide transportation system performance impacts of additional housing and jobs generated by new development.  The City would fund these improvements by adopting the proposed Transportation Sustainability Fee (TSF),

a new development fee based on motorized trips.

Regular

12/31/14

4139-11/12

Public Utilities Commission

$600,000

The consultant would prepare CEQA documents in conjunction with the San Francisco Planning

Department, assist the SFPUC in environmental permit preparation and acquisition (if necessary), develop any necessary background reports in support of the above, and provide environmental expertise as necessary during the various project phases for the Auxiliary Water Supply System (AWSS) program.

Regular

07/30/16

4140-11/12

Public Utilities Commission

$1,500,000

The proposed work consists of designing and building a microwave radio communications system from Moccasin to Calaveras Substation.

Regular

09/30/15

4141-11/12

Public Utilities Commission

$8,000,000

Provide the back office services necessary to operate the City’s Community Choice Aggregation (CCA) program. In the context of CCA, back office services include comprehensive customer care, account management and data services for the program. This allows for the tracking of participating customers, recording electric usage and billings via electronic data exchange with PG&E, and managing a customer care call center.

Regular

02/01/17

4098-10/11

Airport Commission

Increase Amount

$10,200,000

New Amount

$13,000,000

Early in the planning for the SFO RSA Program (“the Program”), staff underestimated the work and believed the work required by the Program could be accomplished with minimal outside assistance. Now that the environmental assessment process is completed and the project became better defined and Federal Aviation Administration’s (FAA) has added additional tasks to the Program, staff recognizes that the demands have increased not only in the amount of work required, but also in its complexity. The Airport is seeking increased technical expertise and support from the consultants to complete the design and increase construction management support services of the Program to support the Airport staff. Essentially, four events have occurred since staff initially organized how it would manage the Program.  Those events are that the FAA was unable to provide the design for required navigational systems, the FAA began to require additional reports from SFO as a result of recent audits, the FAA added a runway status light system and a runway template action plan to the Program, and final environmental documents for implementation of the Program at SFO identified additional concerns that the Airport will have to address during construction. The work includes specialty design and inspection pertaining to the FAA navigational aids systems, runway design and construction specific to the Program, project financial analyses, and development of a master project schedule.

Modi-

fication

06/30/16

3103-09/10

Public Utilities Commission

Increase Amount

$73,500

New Amount

$98,000

The SFPUC provides a subsidy for SFPUC residential retail customer to purchase a laundry-to-landscape “kit” that includes the basic parts involved in setting up such a system. The SFPUC subsidizes up to $100 towards the cost of the kits to those SFPUC residential customers in San Francisco who agree to be part of a laundry to landscape pilot study and participate in a mandatory workshop. The program also provides educational workshops. Participating customers agree to have SFPUC water conservation inspectors and potentially DBI audit their planned and installed systems. This program is structured similar to the rain barrel harvest program in which qualifying customers purchase the kit from an approved vendor and the SFPUC reimburses the

vendor, also hosts workshops and provides an instructor to train participants on how to use the kits. This modification will allow the SFPUC to continue the program, conduct additional marketing, secure more participants, and gather

more data on how residential L2L systems affect customer water use, landscaping and irrigation practices.

Modi-

fication

07/31/15

Speakers:

Cynthia Avakian and Dave Barber, San Francisco International Airport spoke on PSC #4133-11/12.
Derik Aoki, Children & Families Commission spoke on PSC #4134-11/12.
David Scott, Public Utilities Commission spoke on PSC #3103-09/10.

Action:

1)        Adopted the report; Approved request for PSC #4134-11/12 as amended.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

2)        Adopted the report; Approved request for PSC #4140-11/12 as amended.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

3)        Adopted the report; Approved request for PSC #4141-11/12 (Vote of 3 to 0); Commissioner Jung recused.  (Vote of 4 to 0).  Notified the Office of the Controller and the Office of Contract Administration. 

4)        Adopted the report; Approved the request for all remaining contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0165-11-6

Appeal by Jeff Adachi, Public Defender appealing the Human Resources Director’s decision in the discrimination complaint filed by Ana Guevara EEO File #1526. 
(Item No. 10)

Speakers:

None.

Action:

Postponed to the meeting of September 17, 2012.  (Vote of 4 to 0)

0147-12-5

Proposed amendments to Civil Service Commission Rule 112 – Eligible Lists Adding Article VII – Redevelopment-Only Priority Eligible List and Promotive Points to Implement AB 26.  (Item No. 11)

May 21, 2012:

Finalize drafts of proposed Rule amendments for posting and adoption. Continued to the meeting of June 4, 2012.

June 4, 2012:

Posted for adoption.

Speakers:

Alex Tonisson, IFPTE Local 21
Amy Dawson, former Redevelopment Agency employee
Edith Horner, former Redevelopment Agency employee
Barbara Lopez, SEIU Local 1021
Anita Sanchez, Executive Officer

Action:

Adopted as posted.  (Vote of 4 to 0)

0171-12-2

Request to Grant Status to PCS Employees as Listed in Classes – 4202 Assessment Clerk, 4203 Senior Assessment Clerk, 8108 Senior Legal Process Clerk and 8109 Document Examiner Technician to Classes -4213 Assessor-Recorder Office Assistant, 4214 Assessor-Recorder Office Specialist or 4215 Assessor-Recorder Senior Office Specialist. 
(Item No. 12)

Note:

Request to hear item out of order.  (Vote of 4 to 0)

Speakers:

Phil Ting, Assessor-Recorder
Kimberly Kimura, Office of  Assessor-Recorder
Ted Yamasaki, Department of Human Resources
Melanie Morales, Office of  Assessor-Recorder
Christina Penland, Department of Human Resources
Micki Callahan, Human Resources Director
Vincent Williams, SEIU Local 1021
Kathleen Pierpont, Appellant
Diane Cirrincione, Appellant

Action:

Adopted the report as amended and abolish Classes 4202 and 4203 as they become vacant.  Approved the request for status grant for the following:

Mo’min Abdun Noor

From Class 8108 Senior Legal Process Clerk to Class 4214 Assessor-Recorder Office Specialist

Terris Abhaya
Sandy Pubill
Susana Tan

From Class 4202 Assessment Clerk to 4213 Assessor-Recorder Assistant

Maria Ahumada-Perez
Arlene Boongaling
Kit Chau
Georgina Gogna
Alice Kim
Joe Lee
Fanny Truong

From Class 8109 Document Examiner Technician to Class 4215 Assessor-Recorder Senior Office Specialist.

Ngee Chow
Ellen Collaco
Pio Factor
Leticia Granados
Guadalupe Laurente
Maria Quinones
Pauline Tam
Vincent Williams

From Class 4203 Senior Assessment Clerk to Class 4215 Assessor-Recorder Senior Office Specialist.

Stella Chow

From Class 8108 Senior Legal Process Clerk to Class 4215 assessor-Recorder Senior Office Specialist.

Rufino de Leon
Angela Lucas
Shanna Ngo
Guadalupe Santana

From Class 4202 Assessment Clerk to Class 4215 Assessor-Recorder Senior Office Specialist.

Myrna Flores
Alicia Petalver
Felomina Uban

From Class 4202 Assessment Clerk to Class 4214 Assessor-Recorder Office Specialist

0170-12-2

Response to appeals submitted by Diane Cirrincione, Melissa Panday-Shrawder, Abdul Janjua, Dinora Sanchez, Gladys Sanchez, Carmelita Harris, Antonio Segarra, Kathleen Pierpont, Alice Cheung, and Julia Leiva in regards to Classification Action #31FY11/12 – Allocation and Status Grant Requests.  (Item No. 13)

Speakers:

Kimberly Kimura, Office of  Assessor-Recorder
Melanie Morales, Office of  Assessor-Recorder
Christina Penland, Department of Human Resources
Vincent Williams, SEIU Local 1021
Abdul Janjua, Appellant
Gladys Sanchez, Appellant

Action:

1)        Rescind the motion to postpone Antonio Segarra’s portion of the appeals to a meeting to be determined.  (Vote of 4 to 0)

2)        Adopted the report.  Sustained the decision of the Human Resources Director; Denied the appeals submitted in regards to Classification Action #31FY11/12.  (Vote of 4 to 0)

0012-12-7

Appeal by Elgin Major of his automatic resignation as a 7514 Laborer with the Public Utilities Commission.  (Item No. 14)

Speakers:

Criss Romero, Public Utilities Commission
Anthony Travis, Laborers Local 261
Elgin Major, Appellant
Micki Callahan, Human Resources Director

Action:

1)      Adopted the report; Sustained the decision of the Public Utilities 
     Commission. Upheld the automatic resignation of Elgin Major.

2)        Cancelled all current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service; No future employment with the Public Utilities Commission.  (Vote of 4 to 0)

0173-11-7

Request for hearing by John O’Driscoll of his designation as “Services Unsatisfactory” in his resignation as a 1023 IS Administrator III and his future employment restrictions with the Public Utilities Commission.  (Item No. 15)

Speakers:

None.

Action:

No future employment with the San Francisco Public Utilities Commission; No future employment with the City and County of San Francisco. 
(Vote of 4 to 0)  Mr. O’Driscoll failed to appear.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 16)

None.

ADJOURNMENT  (Item No. 17)

4:17 p.m.

The meeting adjourned in recognition of the service provided to the Civil Service Commission and the City & County of San Francisco by Anita Sanchez, Executive Officer.  (Vote of 4 to 0)