City and County of San FranciscoCivil Service Commission

May 21, 2012 Regular Meeting

Civil Service Commission - May 21, 2012

                      

                                                                                                                                                                                                 

                                                               

 

AMENDED

 

A G E N D A

 

Regular Meeting

May 21, 2012

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

Order of Business

 

CALL TO ORDER & ROLL CALL

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

 

REGULAR AGENDA

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.    Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.    Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.    Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.    Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

  1. Opening summary of case (brief overview);
  2. Discussion of evidence;
  3. Corroborating witnesses, if necessary; and
  4. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

H.    Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

May 21, 2012

2:00 p.m.

 

 

ITEM NO.

 

 

(1)              

CALL TO ORDER AND ROLL CALL

 

 

 

President E. Dennis Normandy

 

 

Vice President Kate Favetti

 

 

Commissioner Scott R. Heldfond

 

 

Commissioner Mary Y. Jung

 

 

 

(2)     

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

(3)     

APPROVAL OF MINUTES – Action Item

 

 

 

Regular Meeting of May 7, 2012

 

 

 

Recommendation:

Adopt.

 

 

(4)     

ANNOUNCEMENTS

 

 

 

Announcement of changes to agenda

 

 

 

Other announcements

 

 

(5)     

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

(6)     

EXECUTIVE OFFICER’S REPORT
       

 

 

 

 

 

 

 

 

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(7)     

Review of request for approval of proposed personal services contracts. 
(File No. 0128-12-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4122-11/12

Airport Commission

$1,000,000

Services include implementation of a Job-Order-Contract (JOC) program. The JOC contract is a unique, variable-quantity type of contract that will enable Airport Design and Construction to accomplish a number of smaller repairs, maintenance and critical construction projects under a single contract, decreasing overall project duration and cost. Services will include: 1) Prepare and update a unit price book containing at least 60,000 to 100,000 unit prices covering material, equipment and labor costs for various units of construction; 2) Provide procurement support, execution procedures and Windows compatible software to manage the

contracts for construction; 3) Conduct outreach to maximize contractor participation in bidding;

4) Conduct/attend orientation meetings, program review conferences, and program briefings as needed.

Regular

06/01/17

4123-11/12

General Services Agency

$800,000

Specialized toxicology analyses performed by an accredited 70 laboratory.

Regular

05/31/17

4124-11/12

Human Resources

$1,250,000

Contractor will provide services for software upgrades, ongoing software maintenance and support services and software hosting of the Workers' Compensation Division's ("WCD") claims management web-based platform.

Regular

08/30/17

4125-11/12

Sheriff

$400,000

Services are needed to provide electronic home detention monitoring and case management services for inmates who qualify for home detention as an alternative to jail incarceration. Program participants wear electronic bracelets that communicate via radio frequency to land line telephone, or via cellular transmission, to a centralized system that monitors the participants. Services include adjunct case management to monitor inmates' attendance in outpatient substance abuse and/or mental health programs, and urinalysis test to monitor sobriety.

Regular

08/31/13

4040-09/10

Municipal Transportation Agency

Increase Amount

$1,977,000

New Amount

$7,908,858

Contractor shall provide SFMTA software updates, non-custom software upgrades that Contractor provides to other customers, equipment repair and

maintenance, System Support Services necessary to maintain the operations of the Base AVLS in accordance with the operating standards and specifications set out in the Maintenance Agreement. Contractor will also provide training to SFMTA personnel in AVLS operation and maintenance so that SFMTA staff may eventually perform maintenance of the AVLS vehicle equipment.

Modi-

fication

07/31/13

4085-07/08

Public Utilities Commission

Increase Amount

$0

New Amount

$2,000,000

The reason for this modification is insure the Water Quality Division (WQD) capability for meeting all sample testing required for regulatory compliance. A

full service environmental laboratory will provide "as-needed" reference laboratory testing of drinking water, wastewater, groundwater, soils, sediments, solids, hazardous waste, and biota (tissues). (CS-896).

Modi-

fication

02/28/15

4155-05/06

Public Utilities Commission

Increase Amount

$9,500,000

New Amount

$20,525,000

The consultant will perform detailed analyses of facility energy use patterns and provide specialized energy-efficiency retrofit recommendations and cost-benefit analysis for Heating Ventilation Air Conditioning (HVAC), controls, and lighting retrofits. Consultant will support retrofit implementation with specialized design, performance specifications, and construction support services, along with project commissioning, benchmarking, building retro-commissioning, energy system training, and measurement and verification services. Consultant also will provide city design teams with better than code design recommendations to incorporate energy efficiency into new construction and major renovations of municipal buildings, water/wastewater facilities and other City facilities. The consultant also will provide technical support for developing and managing new energy efficiency programs, along with financial analysis, environ-mental services, and guidance of new and emerging energy technologies.

Modi-

fication

09/30/17

3035-11/12

Public Health

Increase Amount

$33,600

New Amount

$67,200

This temporary shuttle bus service will operate six hours a day during peak commute times to decrease the number of single-occupancy vehicles traveling

to the SFGH campus. This service is intended to positively impact air quality and reduce traffic and congestion related to the Rebuild of SFGH. The shuttle will operate between SFGH and major transit hubs as directed by the SFGH Rebuild Environmental Impact Report's Environmental Mitigation Measures

while the SFGH Rebuild project is underway. The goal of this project is to reduce motor vehicle emissions.

Modi-

fication

06/30/12

 

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

REGULAR AGENDA

 

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.

 

(8)     

Secondary Criteria for Q-50 Police Sergeant.  (File No. 0129-12-5) – Action Item

 

 

 

Recommendation:

Accept the recommendation of the Human Resources Director and approve the proposed Secondary Criteria for Q-50 Police Sergeant; When making appointments, the Appointing Officer will consider the following secondary criteria: assignments, training, education, community involvement, special qualifications, commendations/awards, bilingual certification and disciplinary history.

 

 

(9)     

Appeal by Vincent Courtney on behalf of Laborers’ Local 261 of the determination by Department of Human Resources that all 3410 Gardener Apprentices are Ineligible for the 3417 Gardener examination.  (File No. 0086-12-4) – Action Item

 

 

 

Recommendation:

Adopt the report.  Sustain the decision of the Department of Human Resources; Deny the appeal by Vincent Courtney on behalf of Laborers’ Local 261.

 

 

(10) 

Appeal by Luther Manning of the adequacy to rate the capacity of the applicants to perform the job and establish an eligible list for the Position-Based Testing 1944 Materials Coordinator (#PBT-1944-058637) examination.  (File No. 0133-12-4) – Discussion and Possible Action

 

 

 

Recommendation:

Open for discussion.

 

 

(11) 

Status Report on Proposed Rules of Redevelopment-Only Priority Eligible List and Promotive Points to Implement AB 26.

 

 

 

Recommendation:

Adopt the report.  Finalize drafts of proposed Rule amendments for posting and adoption.

 

(12) 

Annual Certification of Benefits of Elected Officials (including Members of the Board of Supervisors) for Fiscal Year 2012-13 of the City and County of San Francisco in accordance with Charter Section A8.409-1.  (File No. 0130-12-2) – Action Item

 

 

 

Recommendation:

Accept the report; certify the benefits of elected officials including Member, of the Board of Supervisors) for Fiscal Year 2012-13 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executives’ Association (MEA) in effect on July 1, 2012.

 

 

(13) 

Annual Adjustment (4th Year of 5-year cycle) of Salary of Member, Board of Supervisors in accordance with Civil Service Commission action of May 4, 2009 and Charter Section 2.100 for Fiscal Year 2012-13.  (File No. 0131-11-2) – Action Item

 

 

 

Recommendation:

Accept the report; due to a 2.9% CPI-U change, salary of members of the Board of Supervisors is increased 2.9%, in accordance with Commission Action of May 4, 2009 for Fiscal Year 2012-13.

 

 

(14) 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(15) 

ADJOURNMENT