May 21, 2012 Regular Meeting

CALL TO ORDER

2:07 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

Commissioner Mary Y. Jung

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

None.

APPROVAL OF MINUTES

Regular Meeting of May 7, 2012

Action:

Adopted.  (Vote of 4 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director gave an introduction to a short video presentation on the GOLive e-Merge Project.  The HR Forum is an interactive website that the Department of Human Resources (DHR) is building to house a number of HR “tools” for the HR community to use to support the eMerge go live in August.  Key to the website is the new electronic Human Resources Policy and Procedure Manual (eHRPPM).  In addition, DHR is building a program called Decision Trees.  It is an interactive decision making model that translates the eHRPPM components into process (decision) maps that lead the DPO to an outcome (a new PeopleSoft Action code) necessary to process a transaction in the system. The site will also include a training module, the eMerge support kit, and a communications module to interact with the HR community.

The 8 minute video highlighted the project and the above mentioned products.  In addition, DHR will launch a series of brown bag sessions open to all HR staff starting on June 5, 2012 at noon.  It will be recorded and available on YouTube.  It is DHR’s intention to provide as much exposure and information about the new PeopleSoft system and to better prepare the organization for the major change.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

No report.

0128-12-8

Review of request for approval of proposed personal services contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4122-11/12

Airport Commission

$1,000,000

Services include implementation of a Job-Order-Contract (JOC) program. The JOC contract is a unique, variable-quantity type of contract that will enable Airport Design and Construction to accomplish a number of smaller repairs, maintenance and critical construction projects under a single contract, decreasing overall project duration and cost. Services will include: 1) Prepare and update a unit price book containing at least 60,000 to 100,000 unit prices covering material, equipment and labor costs for various units of construction; 2) Provide procurement support, execution procedures and Windows compatible software to manage the contracts for construction; 3) Conduct outreach to maximize contractor participation in bidding;
4) Conduct/attend orientation meetings, program review conferences, and program briefings as needed.

Regular

06/01/17

4123-11/12

General Services Agency

$800,000

Specialized toxicology analyses performed by an accredited 70 laboratory.

Regular

05/31/17

4124-11/12

Human Resources

$1,250,000

Contractor will provide services for software upgrades, ongoing software maintenance and support services and software hosting of the Workers' Compensation Division's ("WCD") claims management web-based platform.

Regular

08/30/17

4125-11/12

Sheriff

Increase Amount

$400,000

New Amount

$1,100,000

Services are needed to provide electronic home detention monitoring and case management services for inmates who qualify for home detention as an alternative to jail incarceration. Program participants wear electronic bracelets that communicate via radio frequency to land line telephone, or via cellular transmission, to a centralized system that monitors the participants. Services include adjunct case management to monitor inmates' attendance in outpatient substance abuse and/or mental health programs, and urinalysis test to monitor sobriety.

Modi-

fication

08/31/13

4040-09/10

Municipal Transportation Agency

Increase Amount

$1,977,000

New Amount

$7,908,858

Contractor shall provide SFMTA software updates, non-custom software upgrades that Contractor provides to other customers, equipment repair and maintenance, System Support Services necessary to maintain the operations of the Base AVLS in accordance with the operating standards and specifications set out in the Maintenance Agreement. Contractor will also provide training to SFMTA personnel in AVLS operation and maintenance so that SFMTA staff may eventually perform maintenance of the AVLS vehicle equipment.

Modi-

fication

07/31/13

4085-07/08

Postpone to meeting of 6/4/12

Public Utilities Commission

Increase Amount

$0

New Amount

$2,000,000

The reason for this modification is insure the Water Quality Division (WQD) capability for meeting all sample testing required for regulatory compliance. A full service environmental laboratory will provide "as-needed" reference laboratory testing of drinking water, wastewater, groundwater, soils, sediments, solids, hazardous waste, and biota (tissues). (CS-896).

Modi-

fication

02/28/15

4155-05/06

Public Utilities Commission

Increase Amount

$9,500,000

New Amount

$20,525,000

The consultant will perform detailed analyses of facility energy use patterns and provide specialized energy-efficiency retrofit recommendations and cost-benefit analysis for Heating Ventilation Air Conditioning (HVAC), controls, and lighting retrofits. Consultant will support retrofit implementation with specialized design, performance specifications, and construction support services, along with project commissioning, benchmarking, building retro-commissioning, energy system training, and measurement and verification services. Consultant also will provide city design teams with better than code design recommendations to incorporate energy efficiency into new construction and major renovations of municipal buildings, water/wastewater facilities and other City facilities. The consultant also will provide technical support for developing and managing new energy efficiency programs, along with financial analysis, environ-mental services, and guidance of new and emerging energy technologies.

Modi-

fication

09/30/17

3035-11/12

Public Health

Increase Amount

$33,600

New Amount

$67,200

This temporary shuttle bus service will operate six hours a day during peak commute times to decrease the number of single-occupancy vehicles traveling to the SFGH campus. This service is intended to positively impact air quality and reduce traffic and congestion related to the Rebuild of SFGH. The shuttle will operate between SFGH and major transit hubs as directed by the SFGH Rebuild Environmental Impact Report's Environmental Mitigation Measures while the SFGH Rebuild project is underway. The goal of this project is to reduce motor vehicle emissions.

Modi-

fication

06/30/12

Speakers:

Maureen Gannon, Office of the Sheriff spoke on PSC #4125-11/12.

Action:

(1)    Adopted the report; Approved the request for PSC #4124-11/12.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)  Commissioner Heldfond recused.  (Vote of 4 to 0) 

(2)    Adopted the report; Approved the request for PSC #4125-11/12 as a modification.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

(3)    Postponed PSC #4085-07/08 to the meeting of June 4, 2012 at the request of the Public Utilities Commission.  (Vote of 4 to 0)

(4)    Adopted the report; Approved the request for all remaining contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0129-12-5

Secondary Criteria for Q-50 Police Sergeant.  (Item No. 8)

Speakers:

Michael Cerles, Department of Human Resources
Alice Villagomez, San Francisco Police Department

Action:

Accepted the recommendation of the Human Resources Director and approved the proposed Secondary Criteria for Q-50 Police Sergeant; When making appointments, the Appointing Officer will consider the following secondary criteria: assignments, training, education, community involvement, special qualifications, commendations/ awards, bilingual certification and disciplinary history.  (Vote of 4 to 0)

0086-12-4

Appeal by Vincent Courtney on behalf of Laborers’ Local 261 of the determination by Department of Human Resources that all 3410 Gardener Apprentices are Ineligible for the 3417 Gardener examination.  (Item No. 9)

Speakers:

None.

Action:

Postponed at the request of Vincent Courtney pending continued discussions among all parties towards resolution.  As there is no meeting certain date, it was also stipulated that the Commission be notified of the outcome of the discussions and then take appropriate action.   (Vote of 4 to 0)

0133-12-4

Appeal by Luther Manning of the adequacy to rate the capacity of the applicants to perform the job and establish an eligible list for the Position-Based Testing 1944 Materials Coordinator (#PBT-1944-058637) examination.  (Item No. 10)

Speakers:

Luther Manning, Appellant
Laura Dancer Huge, Department of Human Resources

Action:

Through the Executive Officer, an Inspection Service to be conducted with the coordination of the Department of Human Resources staff on the questions raised by Mr. Manning as well as the additional questions raised by the Commission.  (Vote of 4 to 0)

0147-12-5

Status Report on Proposed Rules of Redevelopment-Only Priority Eligible List and Promotive Points to Implement AB 26.  (Item No. 11)

Speakers:

Ted Yamasaki, Department of Human Resources

Action:

Continued to the meeting of June 4, 2012.  (Vote of 4 to 0)

0130-12-2

Annual Certification of Benefits of Elected Officials (including Members of the Board of Supervisors) for Fiscal Year 2012-13 of the City and County of San Francisco in accordance with Charter Section A8.409-1.  (Item No. 12)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accept the report; certify the benefits of elected officials including Member, of the Board of Supervisors) for Fiscal Year 2012-13 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executives’ Association (MEA) in effect on July 1, 2012. 
(Vote of 4 to 0)

0131-11-2

Annual Adjustment (4^th Year of 5-year cycle) of Salary of Member, Board of Supervisors in accordance with Civil Service Commission action of May 4, 2009 and Charter Section 2.100 for Fiscal Year 2012-13.  (Item No. 13)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accept the report; due to a 2.9% CPI-U change, salary of members of the Board of Supervisors is increased 2.9%, in accordance with Commission Action of May 4, 2009 for Fiscal Year 2012-13.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 14)

None.

ADJOURNMENT  (Item No. 15)

3:02 p.m.