May 07, 2012 Regular Meeting
MINUTES
Regular Meeting
May 7, 2012
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
|
|
CALL TO ORDER |
||
|
|
|
||
|
|
2:02 p.m. |
||
|
|
|
||
|
|
ROLL CALL |
||
|
|
|
||
|
|
President E. Dennis Normandy |
Present |
|
|
|
Vice President Kate Favetti |
Present |
|
|
|
Commissioner Scott R. Heldfond |
Present |
|
|
|
Commissioner Mary Y. Jung |
Not Present (Notified absence) |
|
|
|
|
||
|
|
President E. Dennis Normandy presided. |
||
|
|
|
||
|
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION AND NOT APPEARING ON TODAY’S AGENDA |
||
|
|
|
||
|
|
None. |
||
|
|
|
||
|
|
APPROVAL OF MINUTES |
||
|
|
|
||
|
|
Regular Meeting of April 16, 2012 |
||
|
|
|
||
|
|
Action: |
Adopted. (Vote of 3 to 0) |
|
|
|
|
||
|
COMMENDATIONS AGENDA |
||
|
|
|
|
|
0114-12-1 |
Commendation for Morgan R. Gorrono for his dedicated service to the City and County of San Francisco as a Civil Service Commissioner from February 4, 2000 through August 30, 2011; and his leadership as President of the Civil Service Commission from June 3, 2003 through May 31, 2004 and June 2, 2009 through June 7, 2010. (Item No. 5) |
|
|
|
|
|
|
|
Speakers: |
Anita Sanchez, Executive Officer |
|
|
|
|
|
|
Action: |
Adopted. (Vote of 3 to 0) |
|
HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 6) |
|
|
|
Micki Callahan, Human Resources Director stated that she is back and is mostly done with all the labor negotiations. In the last week, they have settled most of the labor contracts for Spring 2012. They settled over a week ago with IFPTE Local 21 and finished with SEIU, a combined settlement and arbitration award last Friday. She also stated that hopefully they have carefully navigated all the civil service issues.
There is one item with SEIU Local 1021 dealing with the as-needed/exempt Category 16 employees and their desire to be permanent and the alleged misuse of as-neededs by departments throughout the City over the years. They were unable to reach an agreement with the Union on that proposal so the Arbitrator issued an award which has some civil service implications. The Department of Human Resources and the Unions will jointly be approaching the Commission for some problem-solving to help find ways that these individuals can be positioned to obtain permanent employment after appropriately passing whatever merit processes that are developed. She or Martin Gran may be contacted for any questions the Commissioners may have. |
|
EXECUTIVE OFFICER’S REPORT (Item No. 7) |
|
|
|
Report included in Item No. 11. |
|
0115-12-8 |
Review of request for approval of proposed personal services contracts. |
|
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
4116-11/12 |
Art Commission |
$192,780 |
Contract for artist to design, fabricate, transport, and install artwork 28 for Daggett Park. |
Regular |
12/31/15 |
|
4117-11/12 |
Environment |
$150,000 |
To provide financial and other analysis of the refuse rate application and related projects as needed during the rate process which will take place between September of 2012 and September of 2014. This will include general financial analysis of the rate adjustment application to determine if costs are reasonable and appropriate, performing various rate-related surveys, preparing estimates of effects on rates and miscellaneous preparation and follow-up work. |
Regular |
09/30/13 |
|
4118-11/12 |
Municipal Transportation Agency |
$400,000 |
Provide a full service, work-site based, Employee Assistance Program (EAP) to provide clinical supervision of the staff of 3 full-time paid Peer Assistants, and up to 8 volunteer Peer Assistants. The contractor will also manage San Francisco Municipal Transportation Agency's (SFMTA) Trauma Response Program for SFMTA employees involved in on-the-job critical incidents, such as an accident in a Muni vehicle that results in serious injuries of fatalities; crisis support and counseling for assaults and threats. The program is designed to assist in the identification and resolution of productivity problems associated with employees impaired by personal concerns, which adversely affect job performance. |
Regular |
03/31/13 |
|
4119-11/12 |
Municipal Transportation Agency |
$32,500,000 |
The contractor will provide a Vendor Managed Inventory (VMI) Services two-year pilot program to manage, support staff, and supply parts for its Rail Fleet maintenance program. Four materials storerooms are operated in support of the Rail Fleet: Green, Muni Metro East (MME), Cable Car, and Overhead Lines. The San Francisco Municipal Transportation Agency (SFMTA) has developed the following objectives for management of parts for the Rail Fleet only that consists of 151 Breda LRVs, 39 historic streetcars, and 31 cable cars: Supply vehicle parts, with strict performance guidelines requiring defined response times and fill rates; Ensure parts provided allow SFMTA to meet its objectives in terms of reliability (i.e., Mean Distance Between Failures MDBF, service interruptions); and ensure SFMTA safety standards are met in any program activity. |
Regular |
09/30/17 |
|
4120-11/12 |
Port Commission
|
$4,500,000 |
The Port intends to issue a Request of Qualifications to establish a pool of three (3) qualified consultant teams capable of providing a wide range of engineering and related services on an as-needed basis for Port capital and on-going projects. Such projects are usually Maritime related for maintenance and improvements for the Port's aging infrastructure. |
Regular |
06/30/16 |
|
4121-11/12 |
Public Utilities Commission |
$400,000 |
Provide file conversation/file relocation services between San Francisco Public Unities Commission (SFPUC) staff, contractors, vendors, etc. for the SFPUC’s move to its new headquarters at 525 Golden Gate Avenue. |
Regular |
12/31/12 |
|
4111-10/11 |
District Attorney |
Increase Amount $72,500 New Amount $145,000 |
This contract will provide services to women and transgender individuals who have experienced sexual exploitation and violence and professional services coordinating monthly FOPP classes as a diversion model for men arrested for their first prostitution offense. The proposed contract would include speakers, logistics, training and support of FOPP speakers. This program also acts as a diversion model for women, providing them an opportunity to receive counseling and education as an alternative to incarceration. This modification is to extend the grant period and add funding for continuation of the same services. |
Modi- fication |
06/30/13 |
|
4017-10/11 |
Environment |
Increase Amount $105,000 New Amount $180,000 |
The GreenFinanceSF program still has funds avail-able to continue the program. In order to continue the program, the Department needs to extend the services of the contractor who administers the website, processes applications and payments, and provides required program reporting. Not to continue to provide these services would mean that the program would have to be cancelled. GreenFinanceSF is a City sponsored Clean Energy Loan Program("PACE" program) which will allow property owners (residential and commercial) to install electric and thermal solar systems and make energy efficiency improvements to their buildings and pay for the cost of such improvements over 20 years through a special tax on their property tax bills. The contractor will administer (and finance) the program. The admini-strative services include program design services; program implemen-tation services, including: web portal with online appli-cation interface, project data tracking; program marketing and communications (web, print, in person, training materials); program administration services including: application processing, request, and payment; program reporting, program documentation, and customer services; special tax administrative services (special tax apportionment method, data collection, boundary map preparation and recordation, contributions to disclosure documents, annual special; tax levy calculation and enrollment, annual CFD administration report preparation, delinquent special tax reporting, repayments of special tax liens). |
Modi- fication |
12/31/18 |
|
4068-08/09 |
Airport Commission |
Increase Amount $750,000 New Amount $2,150,000 |
SFO needs support of consultant on the Noise Insulation Program, particularly on tasks such as: review of County records & updated noise impact boundaries to identify properties that may qualify for noise insulation improvements; coordination of aircraft noise easement acquisition & recording; coordination of noise insulation design & construction work; handling of inquires from property owners regarding eligibility for noise insulation improvements funded by the FAA and the Airport; and, preparation of outlay reports for grant reimbursements. The budget for the 3-yr period was increased to $950,000 since FAA awarded additional grants, allowing Airport to increase the scope of work and provide acoustic treatment to a larger number of properties than originally planned. |
Modi- fication |
12/31/16 |
|
4086-10/11 |
Art Commission |
Increase Amount $1,000,000 New Amount $1,500,000 |
Fine Art handling services for artworks in the collection of the City and County of San Francisco, including transportation, packing, storing of fine art; de-installation of artworks including those of monumental scale, design and fabrication of pedestals and cases. Scope includes major installations of monumental work at S.F. International Airport and other large scale projects, including transporting, storing, framing and installing major art program at PUC Headquarters. The Arts Commission will also be installing monumentally scaled artwork at the Public Safety Building and General Hospital, to name a few. |
Modi- fication |
01/01/15 |
|
4046-11/12 |
Public Utilities Commission |
Increase Amount $50,000 New Amount $400,000 |
Develop a comprehensive training program for Hetch Hetchy Water and Power (HHWP) Control Room Operations System Operators to meet North American Electric Reliability Corporation (NERC) PER-002 and PER-005 regulatory requirements. Consultant will work with HHWP staff to implement a Systematic Approach to Training (SAT) process that will ensure the validity and reliability of the operator training program. The approach will utilize the following five phase SAT model: Analysis, Design, Development, Implementation, and Evaluation (ADDIE). |
Modi- fication |
04/01/15 |
|
4097-08/09 |
Public Utilities Commission |
Increase Amount $950,000 New Amount $4,620,900 |
SFPUC has partnered with a utility company to market and process regional water and energy washing machine rebate program. The program includes over 30 Bay Area water agencies and continued to build on a highly successful, grant funded regional partnership a utility company. For the first time, the partners are collaborating with a utility company to offer customers a joint rebate in order to streamline the process for the customer and in order to capitalize on the joint marketing capacities of the water and energy utilities. The contract is being modified to accommodate the increased demand for the program. This modification is necessary because washing machine rebates are a fundamental component of the SFPUC’s water conservation program and replacing older models with efficient ones is essential to the program’s ability to meet long term demand reduction goals. The greater Bay Area region received a grant from the CA Dept. of Water resources to implement this program and the SFPUC expects to receive $630,000 of this funding. |
Modi- Fication |
12/31/20 |
|
4102-09/10 |
Public Utilities Commission |
Increase Amount $150,000 New Amount $225,000 |
Contract work consists of the following: 1) Sorting benthic invertebrate samples into major taxonomic groups in preparation for identification and identify-ing and sorting Polychaeta to families as needed. |
Modi- Fication |
07/30/22 |
|
|
Speakers: |
Guillermo Rodriquez, Department of the Environment spoke on PSC #4117-11/12. Angela Carmen, Municipal Transportation Agency spoke on PSC #4119-11/12. |
|
|
|
|
|
|
Action: |
Adopted the report; Approved the request for proposed personal services contracts. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) |
|
0116-12-5 |
Secondary Criteria for H-20 Lieutenant and H-40 Battalion Chief Selection Processes. (Item No. 9) |
|
|
|
|
|
|
|
Speakers: |
Jaye Erickson, Department of Human Resources |
|
|
|
|
|
|
Action: |
Accepted the recommendation of the Human Resources Director and approved the proposed Secondary Criteria for H-20 Lieutenant and |
|
0117-12-7 |
Municipal Transportation Agency’s Response to Commissioners’ Request for a Report on Separations and Resignations of Permanent Civil Service (PCS) and Exempt employees with Future Employment Restrictions for Calendar Year 2011 that were imposed or appealed; and the restrictions subsequently reduced or rescinded, and the appeal withdrawn. (Item No. 10) |
|
|
|
|
|
|
|
Speakers: |
Chris Iborra, Municipal Transportation Agency |
|
|
|
|
|
|
Action: |
Accepted the report. The Commission further directed the Municipal Transportation Agency to submit a corrected report to include the type of restrictions recommended and its status; this will be regular reports for both Department of Human Resources and the Municipal Transportation Agency; the corrected 2011 MTA report and the 6-month 2012 (January to June) report to be submitted by MTA and DHR for the meeting of August 20, 2012; and; bi-annually thereafter (1st meeting in March and 2nd meeting in August). (Vote of 3 to 0) |
|
0118-12-5 |
Department of Human Resources’ Report on Proposed Redevelopment-Only “Priority” Eligible List and Promotive Points Rule(s). (Item No. 11) |
|
|
|
|
|
|
|
Speakers: |
Ted Yamasaki, Department of Human Resources Ging Louie, IFPTE Local 21 Chris Harris, former Redevelopment Agency employee Amy Dawson, former Redevelopment Agency employee Edith Horner, former Redevelopment Agency employee Micki Callahan, Human Resources Director Anita Sanchez, Executive Officer |
|
|
|
|
|
|
Action: |
The Department of Human Resources requests that the Civil Service Commission support the proposal to develop and adopt a rule(s) to provide for a Redevelopment-Only Eligible List and Promotive Points and recommends the following actions: (1) Direct the Executive Officer to work with interested parties to draft the proposed rule(s) for posting and adoption by the Civil Service Commission; |
|
|
|
(2) Upon finalization of the proposed rule(s), require the Department of Human Resources to provide the following status reports, in writing, to the Commission: a.) Priority Eligible Lists for all examined citywide classifications, b.) A report at the meeting of August 20, 2012 and annual |
|
|
|
(3) Require the Department of Human Resources to provide a final report to the Commission, in writing, at the close of the proposed rule sunset date of January 31, 2014, (or sooner if applicable.) |
|
0345-11-2 |
Certification of Salary of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) of the City and County of San Francisco for a five (5) year cycle, effective July 1, 2012 through June 30, 2017, in accordance with Charter Section A8.409-1. (Item No. 12) |
|
|
|
|
|
|
|
January 9, 2012: |
Accepted the report. |
|
|
|
|
|
|
February 6, 2012: |
Accepted the report. |
|
|
|
|
|
|
March 19, 2012: |
Accepted the report. |
|
|
|
|
|
|
April 16, 2012: |
Accepted the report. |
|
|
|
|
|
|
Speakers: |
Luz Morganti, Civil Service Commission |
|
|
|
|
|
|
Action: |
Accepted the report; Certified the salary of Elected Officials in accordance with Charter Section A8.409-1; Transmitted to the Controller for inclusion in the Fiscal Year 2012-13 Budget. |
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 13) |
|
|
|
Vice President Favetti thanked the Executive Officer for the report on the flag raising charges by the Department of Public Works. |
|
|
|
ADJOURNMENT (Item No. 14) |
|
|
|
3:30 p.m. |
