November 05, 2012 Regular Meeting
A G E N D A
Regular Meeting
November 5, 2012
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
November 5, 2012
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Kate Favetti |
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Vice President Scott R. Heldfond |
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Commissioner Mary Y. Jung |
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Commissioner E. Dennis Normandy |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES – Action Item |
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Regular Meeting of October 15, 2012 |
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Recommendation: |
Adopt. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(7) |
Review of request for approval of proposed personal services contract. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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3013-11/12 |
Economic and Workforce Development |
Current Approved Amount $49,900 |
The consultant will increase capacity with OEWD grantees who operate the City's One Stop Career Link Centers. Contractor's work will be focused on sector-based training research, including sectors in demand and performance of training providers currently on the State's Eligible Training Provider listing. Consultants will conduct technical assistance and training with One-Stop staff, Sector Academy Staff, and and/or OEWD staff on research, best practices, high performing training providers, and growth industries/ sectors to ensure that all parties can assist Workforce Investment Act program participants to make informed choices about training options. The consultant will assist in overseeing the implementation of any program or operational changes and may also facilitate partnerships. |
Modi- fication |
12/31/13 |
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August 20, 2012: |
Adopted the report; Approved the request for PSC #3013-11/12 with the condition that documentation be submitted to the Civil Service Commission and the Department of Human Resources to show that the Municipal Executives Association (MEA) was notified about the contract. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 4 to 0) |
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October 1, 2012: |
Continued to the meeting of October 15, 2012. (Vote of 4 to 0) |
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October 15, 2012: |
Continued to the meeting of November 5, 2012. |
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Recommendation: |
Accept the report. |
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(8) |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4040-12/13 |
Assessor |
$80,000 |
In the next 2 years, ASR expects to replace its antiquated AS/400 property tax database system. The first step of this process is a Discovery Assessment (“Assessment”). This Assessment would include the following steps: 1) Ascertain training needs; |
Regular |
10/31/13 |
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4041-12/13 |
Children, Youth & Families |
$4,000,000 |
This request is for professional evaluation & technical assistance for DCYF grant-funded programs providing services to children, youth & their families. Evaluation services will measure the quality of services provided & the effectiveness of programs with respect to the department's strategic goals. As needed, technical assistance will be provided to address issues of program quality. Contractors conducting evaluation may differ from contractors providing technical assistance. |
Regular |
06/30/16 |
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4042-12/13 |
Airport Commission |
$1,200,000 |
Provide structural engineering design support services of Airport structures, including, but not limited to: terminals, boarding areas, parking structures, viaducts, elevated roadways, and transit guideways. Provide full structural design services, calculations, drawings, specifications, cost estimates and services requested for a project and/or all design phases and preparation of bridging contract documents to be used in the solicitation of a Design-Build or Design-Bid-Build Requests for Proposals (RFP). Structural firm to provide seismic studies and vulnerability reports, analyses, assessment reports, blast analysis, blast load prediction and blast resistant design. The Airport will give first right of refusal to other City Departments through the Airport’s Notice of Intent process. |
Regular |
11/04/17 |
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4043-12/13 |
Airport Commission |
$1,500,000 |
During the PBMS Phase II project, SFO would like to implement several enhancements and new functionality to address inefficiencies; optimize system performance and integrate enhanced reporting features; minimize manual entries and error risks, especially for high volume activity billings; address audit concerns and recommendations regarding statistical data reporting; develop policies and procedures; and prepare for external system improvements that impact PMBS. This phase of the project will enhance existing and create new functionality in the Airport’s enterprise-wide PMBS used to monitor, track and report revenue and other key business statistics on all SFO property leases, space permits, and other property contracts. This includes completing a set of sub projects to (a) improve reporting features, (b) develop new custom data extracts, data views and report modifications, (c) expand data quality extracts, (d) implement and refine the Space and Property Management module including GIS interfaces, (e) support integration to the new Ground Transportation Management System (GTMS), (f) integrate existing Utility Management module with the new handheld utility meter readers, (g) incorporate detail from other sources to be included with invoices, (g) interface with data from PASSUR passive radar system for aircraft landings, (h) enhance the user access security module, (i) activate GTU Contingency Billing upon request, (k) conduct annual onsite training and (l) perform other requested modifications as needed to evolve and integrate PMBS with other Airport and City systems. |
Regular |
12/31/17 |
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4044-12/13 |
Airport Commission |
$5,000,000 |
Maintenance and repairs of specialized programmable logic controls, baggage sortation and diagnostic equipment for baggage handling systems, integrated with Transportation Security Administration (TSA)screening equipment. Inspection of airline maintenance of Airport owned baggage conveyor equipment. |
Regular |
11/14/17 |
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4045-12/13 |
Art Commission |
$200,000 |
A local consulting team with significant experience in arts community outreach & cultural planning development & implementation will be contracted by the Arts Commission. |
Regular |
12/31/15 |
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4046-12/13 |
Port Commission |
$1,060,000 |
Organize, implement, and administer a program to primarily provide economically disadvantaged and/or at-risk San Francisco youth ages 16 through 24 with paid work experience to help maintain the Port's property including weed abatement, hand watering and manual fertilization of Port plants, graffiti removal, and litter removal. |
Regular |
08/31/16 |
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4047-12/13 |
Public Health |
$1,800,000 |
The program will provide SFGH with high-quality home sleep testing, 2-day device delivery, and same-day study interpretation through a unique turnkey service model, thus providing our patient constituency with necessary testing for obstructive sleep apnea (OSA) with significantly decreased wait times, improved patient care, and decreased costs. |
Regular |
12/31/22 |
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4043-08/09 |
Treasurer/Tax Collector |
Current Approved Amount |
Development and processing of credit card payment applications for both online and IVR property taxes, water utility bills and parking citations. |
Modi-fication |
10/15/14 |
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4016-08/09 |
Public Utilities Commission |
Current Approved Amount |
Prime Contractor will lead total turnkey project consisting of procurement and implementation of Water Advanced Meter Infrastructure (AMI) System in San Francisco. The SFPUC, at request from Commission, researched and evaluated the merits of an AMI System to replace its manual meter reading practices, and a business case completed in late 2006, proved the forecasted expenditure. The professional service contract will cover the system installation, including replacement or retrofit of existing SF City and County water meters with AMI End Points, as well as installation of AMI regional data collectors and associated network equipment. The AMI End Points consist of water meters potted to an AMI Module which transmits consumption data from the meters to AMI regional collector units (RCUs). The installation of the System is expected to be around $10,000,000 in services (CS-936). |
Modi-fication |
12/31/13 |
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4087-09/10 |
Public Utilities Commission |
Current Approved Amount |
Coordination and work plan preparation; environ-mental document scoping; environmental background and field studies; alternatives analysis; preparation of draft environmental documents; public review of draft environmental documents; response to public comments; preparation of final environmental documents; and mitigation monitoring plan preparation. |
Modi-fication |
01/30/18 |
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4102-08/09 |
Public Utilities Commission |
Current Approved Amount |
Contract work consists of financial advisory services in connection with general financial planning and transaction-specific activities related to the Water, Wastewater and Power Enterprises – including, but not limited to, debit financing, financial forecasting, rate setting and administration, asset management and risk management. This modification will extend the services through purchase of 2011 Services FG Bonds. Funds from the bond sale will be used to provide Water Enterprise capital improvement program financing. |
Modi-fication |
01/01/16 |
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4175-07/08 |
Public Utilities Commission |
Current Approved Amount |
Will provide bait, trap, dispatch and removal of feral pigs from watershed lands to control the pig population on the Alameda and Peninsula Watersheds. Provide detail predation reports to State Agencies; maintain required licensing and training with California Department of Fish and Game. |
Modi-fication |
09/30/15 |
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Recommendation: |
Adopt the report; Approve request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(9) |
Department of Human Resources response to Commissioners’ request for a report on separations and resignations of permanent Civil Service (PCS) and exempt employees with future employment restrictions for calendar year 2012 that were imposed or appealed; and that were subsequently reduced or rescinded, and the appeal withdrawn. |
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September 17, 2012: |
Department of Human Resources to resubmit report. |
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October 1, 2012: |
Continue to the meeting of November 5, 2012 at the request of the Department of Human Resources. |
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Recommendation: |
Continue to the meeting of December 17, 2012 at the request of the Department of Human Resources. |
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(10) |
Appeal by David Donahue, Jr. et.al of the PBT #4334-058963 examination process for Class 4334 Investigator. (File No. 0338-12-4) – Action Item |
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October 15, 2012: |
Continued to the meeting of November 5, 2012. |
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Recommendation: |
Accept the request to withdraw appeal. |
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(11) |
Proposed Civil Service Commission Meeting Schedule for Calendar Year 2013. (File No. 0377-12-1) - Action Item |
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Recommendation: |
Adopt. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(12) |
Follow-Up report from IFPTE Local 21 and the San Francisco Police Department on the conditional approval of Personal Services Contract #4165-09/10. (File No. 0345-12-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4165-09/10 |
Police |
Current Approved Amount $2,000,000 Increase Amount Requested $900,000 New Total Amount Requested $2,900,000 |
The DNA Testing that the SFPD is requesting for contract consists of extracting and testing samples of DNA-containing substances. The substance must be identified, confirmed as a DNA-containing substance, extracted, and DNA stains and markers identified. Substances are tested through chemical and scientific processes. The cases that would be sent out for contract are those that current staffing has been unable to address. This will be an interim solution until new staff are recruited and trained. |
Modi- fication |
09/30/13 |
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October 1, 2012: |
Adopted the report; Approved the request for approval of PSC #4165-09/10 on the condition that a joint report by IFPTE Local 21 and the San Francisco Police Department be submitted at the meeting of November 5, 2012. |
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Recommendation: |
Adopt the report. |
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(13) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(14) |
ADJOURNMENT |
