October 01, 2012 Regular Meeting
AMENDED
A G E N D A
Regular Meeting
October 1, 2012
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
Order of Business
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
October 1, 2012
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Kate Favetti |
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Vice President Scott R. Heldfond |
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Commissioner Mary Y. Jung |
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Commissioner E. Dennis Normandy |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES – Action Item |
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Special Meeting of September 17, 2012 |
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Recommendation: |
Adopt. |
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Regular Meeting of September 17, 2012 |
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Recommendation: |
Adopt. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to agenda |
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Other announcements |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(7) |
Review of request for approval of proposed personal services contracts. |
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PSC# |
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Amount |
Type of Service |
Type of Approval |
Duration |
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4022-12/13 |
Art Commission |
$110,000 |
Contracts for two artists to design, fabricate, transport and install artworks for the SoMA West Improvement Projects. |
Regular |
12/31/14 |
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September 17, 2012: |
Continued PSC #4022-12/13 to the meeting of October 1, 2012 in order to notify IFPTE Local 21 of the request for approval. |
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Recommendation: |
Adopt the report; Approve the request for PSC #4022-12/13. Notify the Office of the Controller and the Office of Contract Administration. |
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(8) |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4027-12/13 |
Airport Commission |
$3,000,000 |
This request is for the services of a design-build contractor with specialty design experience at airports to provide the design and construction for the Plot 2 Employee Parking Lot (“Project”). The Design-Build contractor will perform the design and construction of a new parking lot with the Airport’s existing parking control system including site drainage and lighting improvements. |
Regular |
04/01/13 |
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4028-12/13
Withdrawn |
Emergency Management |
$500,000 |
Contractor will develop the Resilient San Francisco Strategic Plan by conducting an inventory, identify opportunities for future resilience, create an integrated work plan, establish measurement tools & aid in the facilitation advancement of resilience in San Francisco. |
Regular |
08/31/14 |
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4030-12/13
Withdrawn |
Emergency Management |
$500,000 |
The chosen consultant(s) will research, develop & implement an updated community engagement strategy & tactics for the Department of Emergency Management. This strategy will focus on collateral, digital & interactive components designed to be multi-generational & multi-cultural in nature. The focus of the messaging will be preparedness & resilience related. |
Regular |
08/31/14 |
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4031-12/13 |
Public Health |
$300,000 |
The contractor(s) will assess the Department’s primary care services system to identify the components needed to ensure Patient Centered Medical Homes (PCMH) are fully implemented in readiness for the advent of federal health care reform, identifying gaps & working with the Department to develop timely solutions. |
Regular |
09/30/15 |
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4032-12/13 |
Public Health |
$400,000 |
The contractor(s) will assess the readiness of the Department to participate in an expanded managed care environment & to facilitate the creation of a managed care infrastructure for the Department. |
Regular |
09/30/15 |
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4033-12/13 |
Public Health |
$600,000 |
The contractor(s) will assist DPH in implementation of the Integrated Delivery System Project (IDS) by managing the organizational changes necessary as preparation health care reform. The IDS project is DPH’s approach to develop a comprehensive system of care that is clinically & financially accountable to provide coordinated health services to the diverse & vulnerable individuals it serves & to improve the health of our communities. It represents a broad change in health care organizational culture which requires strong change management & communication processes to ensure that ISD goals & objectives are well communicated to & accepted by staff, patients, contractors, policy makers & other stakeholders. |
Regular |
09/30/15 |
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4034-12/13 |
Public Health |
$900,000 |
The requested services from the contractor(s) are: (1) to perform an assessment & develop solutions to increase the financial & programmatic sustainability of the San Francisco Department of Public Health hospitals & clinics; and (2) to assist DPH in creating a new operations plan for the rebuilt San Francisco General Hospital. |
Regular |
09/30/15 |
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3013-11/12 |
Economic & Workforce |
Increase Amount $100,000 New Amount $149,900 |
The consultant will increase capacity with OEWD grantees who operate the City's One Stop Career Link Centers. Contractor's work will be focused on sector-based training research, including sectors in demand and performance of training providers currently on the State's Eligible Training Provider listing. Consultants will conduct technical assistance and training with One-Stop staff, Sector Academy Staff, and and/or OEWD staff on research, best practices, high performing training providers, and growth industries/ sectors to ensure that all parties can assist Workforce Investment Act program participants to make informed choices about training options. The consultant will assist in overseeing the implementation of any program or operational changes and may also facilitate partnerships. |
Modi- fication |
12/31/13 |
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4164-09/10 |
Police |
Increase Amount |
The control substance testing consists of, but is not limited to, maintaining a chain-of-custody, weighing or measuring, testing, analysis, documenting, completing reports of controlled substances. The work includes interaction with investigators, the District Attorney’s Office & offering expert court testimony. Testing is performed through chemical & scientific process within ASCLAD standards. |
Modi- fication |
02/28/17 |
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4165-09/10 |
Police |
Increase Amount |
The DNA Testing that the SFPD is requesting for contract consists of extracting and testing samples of DNA-containing substances. The substance must be identified, confirmed as a DNA-containing substance, extracted, and DNA stains and markers identified. Substances are tested through chemical and scientific processes. The cases that would be sent out for contract are those that current staffing has been unable to address. This will be an interim solution until new staff are recruited and trained. |
Modi- fication |
09/30/13 |
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Recommendation: |
(1) Withdraw PSC #s 4028-12/13 and 4030-12/13 by mutual request of the Department of Human Resources and the Department of Emergency Management. (2) Adopt the report; Approve request for all remaining contracts. Notify the Office of the Controller and the Office of Contract Administration. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(9) |
Certification of the highest prevailing rate of wages of Various Crafts and Kinds of Labor Paid in Private Employment in the City & County of San Francisco. (File No. 0327-11-3) – Action Item |
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September 17, 2012: |
Continued to the meeting of October 1, 2012. President Favetti requested a staff report with an explanation on the reason for the transfer of duties from the Department of Human Resources to the Office of Labor Standards Enforcement. |
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Recommendation: |
Adopt the report; Forward to the Board of Supervisors. |
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(10) |
Department of Human Resources response to Commissioners’ request for a report on separations and resignations of permanent Civil Service (PCS) and exempt employees with future employment restrictions for calendar year 2012 that were imposed or appealed; and the restrictions subsequently reduced or rescinded, and the appeal withdrawn. |
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September 17, 2012: |
Department of Human Resources to resubmit report. |
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Recommendation: |
Continue to the meeting of November 5, 2012 at the request of the Department of Human Resources. |
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(11) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(12) |
ADJOURNMENT |
