Civil Service Commission - September 17, 2012 - Meeting Minutes
AMENDED
MINUTES
Regular Meeting
September 17, 2012
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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CALL TO ORDER |
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2:05 p.m. |
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ROLL CALL |
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President Kate Favetti |
Present |
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Vice President Scott R. Heldfond |
Not Present (Notified absence) |
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Commissioner Mary Y. Jung |
Present |
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Commissioner E. Dennis Normandy |
Present |
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President Kate Favetti presided. |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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Sin Yee Pun, SEIU Local 1021 spoke regarding the changing of job specifications at the time of the job announcement. Human Services Agency issued a job announcement that is to be filled by end of week and it is substantially different from the official Class Specifications. The central issue is that the 2903 class is an entry level class predominately used as a training class for people to be trained for the 2905 classification. All previous specifications have been eliminated and now when someone reads the specs, it sounds like a journey level position. That is a huge issue for the members or potential members that will be performing the work. She asked the Commission to look into the matter. |
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Gus Feldman, SEIU Local 1021 spoke regarding the proposal to increase the monetary threshold that requires a PSC to be approved by the Civil Service Commission. He feels this is a matter that could impact the SEIU Local 1021 members' terms and conditions of employment and requested that the Commission urge the Department of Human Resources (DHR) to meet and confer with affected Unions. Furthermore, this monetary threshold would lead to less oversight of PSCs, and could lead to increased outsourcing of public services - subsequently compromising the quality of services provided to the public. The Union urged the Commission to reject any proposal to increase this threshold. Brenda Barros, SEIU Local 1021 spoke regarding the Interpreter Service and the way the Public Health workers feel about the fact that Department of Public Health (DPH) wants to take away the person to person interpreters for the patients. Shari Zinn, San Francisco General Hospital (SFGH) worker urged the Commission not to double the threshold on PSC amounts for DPH. |
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APPROVAL OF MINUTES |
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Regular Meeting of August 20, 2012 |
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Action: |
Adopted. (Vote of 3 to 0) |
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Special Meeting of August 27, 2012 |
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Action: |
Adopted. (Vote of 3 to 0) |
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ANNOUNCEMENTS |
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President Favetti welcomed Jennifer Johnston as the newly appointed Executive Officer of the Civil Service Commission.
Ms. Johnston thanked the Commission and stated that she is looking forward to working with this Commission and Staff.
On June 18, 2012, the appeal by Jeff Adachi, Public Defender appealing the Human Resources Director’s decision in the discrimination complaint filed by Ana Guevara EEO File #1526 was postponed to the meeting of September 17, 2012. The Department of Human Resources is now requesting that it be postponed to a later date. |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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0323-12-1 |
Department of Human Resources Report on the Position-Based Testing Program. |
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Speakers: |
John Kraus, Department of Human Resources |
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Action: |
Adopted the report. (Vote 3 to 0) |
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0324-12-1 |
Department of Human Resources Report on Provisional Appointments. |
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Speakers: |
John Kraus, Department of Human Resources |
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Action: |
Adopted the report. (Vote of 3 to 0) |
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0328-12-1 |
Department of Human Resources Report on Exempt Positions Under Charter Section 10.104-16 Through 10.104-18. (Item No. 7) |
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Speakers |
Kerry Ko, Department of Human Resources |
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Action: |
Adopted the report; The Commission directed the Department of Human Resources to show trends and historical data in the future when summarizing the reports. (Vote of 3 to 0) |
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EXECUTIVE OFFICER’S REPORT (Item No. 8) |
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No report. |
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0270-12-8 |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4007-12/13 |
Municipal Transportation Agency |
$5,000,000 |
The consultant will provide specialized engineering and technical support during the rehabilitation of the existing Neoplan fleet and the upcoming procurement for the diesel-hybrid coaches and the electric trolley coaches. Their task at will include detailed and structural analysis of the new coaches; quality control and resident inspection at the production facilities; reviewing test plans, quality control and inspection procedures; ensuring all required test, measurement are satisfactorily performed and documented prior to coach delivery; provide independent price and cost analysis per Federal Transit Administration (FTA) guideline; provide independent audits for pre-award and post-delivery of FTA's Buy America require-ments. |
Regular |
12/31/18 |
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July 17, 2012: |
Adopted the report; Approved the request for PSC #4007-12/13. Notified the Office of the Controller and the Office of Contract Administration. |
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Speakers: |
None. |
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Action: |
Adopted the report; Approved the amended duration of 12/31/18. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) |
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0326-12-8 |
Review of request for approval of proposed personal services contracts. |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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4019-12/13 |
Airport Commission |
$150,000,000 |
Design and construction services necessary for the Design-Build Terminal 3 (T3) Improvement Projects. The Civil Service Commission has previously approved PSC #4106-09/10 for the construction management portion of this Project.
The Design-Build T3 Project will provide a building expansion to expand the Transportation Security Administration (TSA) security screening checkpoint on the east side of the Terminal to improve circulation, meet the latest security requirements and improve passenger throughput per forecast demand. The Project will remodel existing Hold Rooms, restrooms, passenger amenities, and airline and concessions shell space, all with new finishes, furniture, fixtures and equipment. Scope of work will also include new Art Enrichment Program; Concessions Program; terminal seismic upgrade; HVAC, Plumbing, Fire Protection, Power, Metering, Lighting, Life Safety, Fire Alarm, Visual and Audible Paging System modifications; Static and Dynamic Signage; Hydrant Fuel System; Passenger Boarding Bridges (PBB) upgrades; Aircraft Apron Paving; Special Systems rooms, Tenant Wiring Closets, WIFI infrastructure; new Access Control and close circuit television (CCTV) systems. The project will reconfigure the TSA security checkpoint and departures lobby to improve security and operational efficiency. This project will be LEED certified. |
Regular |
10/01/16 |
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4020-12/13 |
Airport Commission |
$35,000,000 |
This request is for design-build services for a contractor with specialty design experience at airports to provide the design and construction for the West Field Cargo Development Project. The Commission has previously approved PSC 4078-11/12 on February 6, 2012 for construction management services for this project.
The Design-Build contractor will perform the design and construction of a new cargo building including landside and airfield site improvements. This project will replace an existing outdated cargo facility performing needed hazardous abatement and site remediation in the airport cargo area known as the West Field Cargo Area. This project will be LEED certified. |
Regular |
12/31/14 |
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4021-12/13 |
Airport Commission |
$500,000 |
The Airport has determined that it is necessary to acquire an enterprise-wide system where contract information is effectively maintained in one repository for timely consumption, decision making and reporting; thereby, streamlining communications and productivity throughout the contract management life cycle. The system to be provided by the successful proposer shall address all business requirements, including capability to: (1) Enable input, maintenance and tracking of contract information for Airport contracts across the contract management life-cycle, (2) Accommodate concurrent usage by different user groups with appropriate access levels to allow for Contract/Project Managers, senior level management, Contracts staff, Accounting and other stakeholders to utilize the system, |
Regular |
09/30/18 |
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4022-12/13
Continued to meeting of 10/01/12 |
Art Commission |
$110,000 |
Contracts for two artists to design, fabricate, transport and install artworks for the SoMA West Improvement Projects. |
Regular |
12/31/14 |
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4023-12/13 |
City Planning |
$1,500,000 |
In 2008, the San Francisco Planning Department determined the need to select a pool of pre-qualified environmental, transportation, historic resources, & archeology review consultants through a request-for qualifications ("RFQ") process to use on an as-needed basis for detailed environmental, transportation impact analysis, historic resources evaluation, & archeological research on various private & public projects. Such projects include, but are not limited to: environmental review of the Transportation Sustainability Program, SoMA Streetscape Plan, Health Care services Master Plan, and Urban Forest Master Plan.
Private development proposals will be required to use this as-needed pool to conduct independent environmental analysis, maintain better quality control, & follow the model used in most other jurisdictions.
The Department has determined that the most effective way to provide these specialized studies is to solicit consultants to create as large a pool as possible of pre-qualified firms with the knowledge & expertise in environmental and/or transportation impact analysis, historic resource & archeology review which would follow the best practice of other California counties. Inclusion in the pre-qualified pool will be mandatory for any consultant to either |
Regular |
09/30/15 |
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4024-12/13 |
City Planning |
$1,200,000 |
The San Francisco Planning Department is seeking a consultant to assist the Department in the preparation, production, management & successful completion of environmental analysis, including an environmental ("EIR") & transportation impact study ("IT") & possibly other technical documentation for the Central Corridor Plan. The objective of the environmental analysis service is to satisfy the requirements of the California Environmental Quality Act ("CEQA"), the CEQA Guidelines, the San Francisco Administrative Code Chapter 31, & applicable local, State, & federal regulatory requirements. The EIR will analyze proposed land use controls, changes to existing height districts, & area plan policies at the programmatic level. Primary environmental issues are expected to be land use & planning, aesthetics, cultural resources, transportation & circulation, air quality, wind, shadow, & open space/recreation. |
Regular |
12/31/15 |
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4025-12/13
Postpone to the meeting of 10/15/12 |
Recreation & Parks Commission |
$700,000 |
Provide full Architectural & Engineering services for nature education facilities within the Randall Museum. This includes all services necessary for schematic design phase, design development, participation in presentations to stakeholders. In addition, complete construction documents for permitting, all services required for the construction administration phase & project closeout. A/E firm shall also provide cost estimating services during the course of the project. |
Regular |
05/20/15 |
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4026-12/13 |
Taxi Commission |
$175,000 |
To provide federally mandated urine analysis for safety-sensitive employees with the San Francisco Municipal Transportation Agency (SFMTA). |
Regular |
10/31/17 |
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4066-11/12 |
Airport Commission |
Increase Amount $4,750,000 New Amount $12,750,000 |
The SMPOE Data Center project includes the development (both design and construction) of a new “Greenfield-built” Data Center Facility; that will include data processing equipment room, mechanical systems room, battery storage room, office, restroom and utility room. SFO requires construction manage-ment support with design-build experience in Data Centers design and construction experience to manage the programming, design and construction of this project. This project also includes the coordination of the construction of new fiber cable communications connections to be brought within the building envelope (by others) and all additional utilities/services necessary to service the building in its functional intent. The DB team will be responsible for providing the specialized expertise to complete the design and construct this project using a fast-track approach. |
Modi- fication |
02/28/13 |
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3061-11/12
Withdrawn |
Public Utilities Commission |
Increase Amount $601,500 New Amount $650,000 |
In response to a report of serious allegations of employee misconduct and threats, the SFPUC recognized the need for sophisticated and highly confidential investigation of the allegations. The nature of the allegations span multiple lines of inquiry, including research, investigation and analyses requiring specialized expertise in the area of fraud investigation in the public sector. |
Modi- fication |
10/30/17 |
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4070-10/11 |
Public Utilities Commission |
Increase Amount $750,000 New Amount $866,500 |
In conjunction with Ocean Beach Vision Council, the consultant will develop an Ocean Beach Master Plan, a comprehensive document that will address the following elements: climate change and sea level rise; open space (beach, promenade, parks & streetscape, passive and active recreation); roadway (streets & parking); potential for development of renewable energy sources (wave, wind, tidal); beach erosion control and coastal protection (including seawall); protection and enhancement of natural resources (including habitat for special status species); concepts for signage, interpretive features, lighting and public art; circulation (including east-west flow corridors); integration of related projects and plans that are being implemented by other entities; sustainability guidelines; management/ maintenance structures and strategies; and implementation (budgets, funding and phasing). |
Modi- fication |
03/15/15 |
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4095-09/10 |
Public Works |
Increase Amount $4,000,000 New Amount $8,125,000 |
Architectural services on an as-needed basis, for public building projects including but not limited to master plans, environmental reviews, programming and planning studies, assessments of existing facilities, green building evaluations, utility studies, design drawings, specifications, cost estimates, project schedules, adaptive re-use of existing facilities, modifications to life safety systems and other infrastructure, and new facilities. |
Modi- fication |
08/30/18 |
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Speakers: |
Mary Chou, Arts Commission spoke on PSC #4022-12/13. |
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Action: |
(1) Continued PSC #4022-12/13 to the meeting of October 1, 2012 in order to notify IFPTE Local 21 of the request for approval. (2) Postpone PSC #4025-12/13 to the meeting of October 15, 2012 at the request of the Recreation and Parks Department. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0). (Vote of 3 to 0) (3) Withdrew PSC #3061-11/12 at the request of the Public Utilities Commission. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) (4) Adopted the report; Approved the requests for all remaining contracts. Notified the Office of the Controller and the Office of Contract Administration. (Vote of 3 to 0) |
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0300-12-1 |
Appeal by Charles MacNulty of the Human Resources Director’s decision to administratively close his discrimination complaint, EEO File #1620. (File No. 11) |
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Speakers: |
None. |
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Action: |
Accepted the request of Charles MacNulty to withdraw his appeal. (Vote of 3 to 0) |
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0327-11-3 |
Certification of the highest prevailing rate of wages of Various Crafts and Kinds of Labor Paid in Private Employment in the City & County of San Francisco. |
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Speakers: |
None. |
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Action: |
Continued to the meeting of October 1, 2012. President Favetti requested a staff report with an explanation on the reason for the transfer of duties from the Department of Human Resources to the Office of Labor Standards of Enforcement. (Vote of 3 to 0) |
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0325-12-5 |
Proposal to Revise Police Recruitment Rule. (Item No. 13) |
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Speakers: |
John Kraus, Department of Human Resources Alice Villagomez, San Francisco Police Department-HR Brenda Barros, SEIU Local 1021 Sin Yee Poon, SEIU Local 1021 |
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Action: |
No action taken. |
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0333-12-5 |
Annual Report on the Certification of Eligibles – Entry and Promotion – Uniformed Ranks of the Police and Fire Departments. (Item No. 14) |
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Speakers: |
Dave Johnson, Department of Human Resources |
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Action: |
Accepted the report. President Favetti directed that future reports include reference to the significant gains made after the consent decree. (Vote of 3 to 0) |
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0329-12-4 |
Appeals by Carlos Padilla and Nicholas Territo of the minimum qualifications for |
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Speakers: |
Joron Coleman, Department of Human Resources Nicholas Territo, Appellant Shari Zinn, San Francisco General Hospital Worker Alice Villagomez, San Francisco Police Department |
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Action: |
Adopted the report. Sustained the decision of the Human Resources Director. Denied the appeals by Carlos Padilla and Nicholas Territo. (Vote of 3 to 0) Carlos Padilla failed to appear. |
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0330-12-4 |
Appeal by Andrea Weyl of the Human Resources Director’s decision to deny her the opportunity to file a late application for Q-50 Police Sergeant. (Item No. 16) |
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Speakers: |
Jennifer Lo, Department of Human Resources Andrea Weyl, Appellant Micki Callahan, Human Resources Director Alice Villagomez, San Francisco Police Department Lea Militello, Retired on behalf of appellant Denise Flaherty, on behalf of appellant |
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Action: |
Granted the appeal by Andrea Weyl. (Vote of 3 to 0) |
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0331 0-12-7 |
Municipal Transportation Agency’s response to Commissioners’ request for a report on separations and resignations of permanent Civil Service (PCS) and exempt employees with future employment restrictions for calendar year 2011 and 2012 that were imposed or appealed; and the restrictions subsequently reduced or rescinded, and the appeal withdrawn. (Item No. 17) |
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Speakers: |
Cherylynn Norona, Municipal Transportation Agency |
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Action: |
Accepted the report. (Vote of 3 to 0) |
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Note: |
The Commission directed the Acting Executive Officer as well as the incoming Executive Officer to address the issues raised by President Favetti and review the standards for imposing restrictions on future employability of City employees. She noted that restrictions on future employability are relevant as long as they are job related. There should be some effort made to ensure that previous employees have made some positive action to demonstrate they can perform satisfactorily. |
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0332-12-7 |
Department of Human Resources response to Commissioners’ request for a report on separations and resignations of permanent Civil Service (PCS) and exempt employees with future employment restrictions for calendar year 2012 that were imposed or appealed; and the restrictions subsequently reduced or rescinded, and the appeal withdrawn. (Item No. 18) |
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Action: |
Department of Human Resources to resubmit report. (Vote of 3 to 0) |
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Note: |
The Commission directed the Acting Executive Officer as well as the incoming Executive Officer to address the issues raised by President Favetti and review the standards for imposing restrictions on future employability of City employees. She noted that restrictions on future employability are relevant as long as they are job related. There should be some effort made to ensure that previous employees have made some positive action to demonstrate they can perform satisfactorily. |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 19) |
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President Favetti inquired on the status of the tree planting in memory of Commissioner Donald Casper.
She also requested the City Attorney look into the impact of an article in the Police Officers’ Association Journal regarding a decision from the 4th District Court of an appeal on privatizing Municipal functions. |
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ADJOURNMENT (Item No. 20) |
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3:50 p.m. |
