April 15, 2013 Regular Meeting

CALL TO ORDER

2:04 p.m.

ROLL CALL

President Kate Favetti                       Present

Vice President Scott R. Heldfond      (Excused – Notified Absence)

Commissioner Mary Y. Jung              Present

Commissioner E. Dennis Normandy   Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of April 1, 2013

Action:

Adopted.  (Vote of  3 to 0)

ANNOUNCEMENTS  (Item No. 4)

Announcement of changes to the agenda.  Robert Hester, SEIU Local 1021 representative, requested that Item #8 on the Agenda (Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2013 – 2014) be postponed to the meeting of May 6, 2013.  Human Resources Director Micki Callahan did not object to the request.

Other announcements.  None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

The Human Resources Director notified the Civil Service Commission that the Department of Human Resources will soon be implementing a new testing program through a contract with the National Testing Network to create continuous eligible lists for entry-level police officer and firefighter positions, which will significantly increase diversity.  The Department of Human Resources will brief the Commission on the new program soon.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

None.

0133-13-8

Review of request for approval of proposed personal services contracts.  (Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4105-12/13

Business Economic Development

$350,000

The consultants will provide planning and staffing support to develop and implement workforce service innovation pilots using an agile innovation process with a focus on user-centered design. They will develop a workforce services innovation framework and the actionable steps to implement new innovations. They will also develop manuals for workforce innovation methodology, including a guide for innovation implementation, an innovation primer and best practices. Lastly, they will hold annual meetings of a learning network to present grant progress and results for feedback and dissemination.

Regular

6/30/15

4106-12/13

Business Economic Development

$820,000

The workforce division of OEWD manages a grant portfolio consisting of approximately 100 contract and grant agreements for 70 agencies annually across ten Federal, State and local fund sources. The process by which these agreements are negotiated, created, and tracked through their expiration is a very labor intensive process for both the City and the grantees/contractors involving repeated data entry into multiple spreadsheets, intensive paper-based process steps, and lengthy reconciliation processes. After an extensive review of current business processes and identification of areas where efficiency and accuracy can be increased dramatically, OEWD has come to the conclusion that a technology solution is needed. The division is requesting approval to purchase a subscription to a customizable web portal and fully supported database to support the department's management of the grant negotiation, agreement creation, invoicing and financial reporting processes. The resource the division would like to acquire a subscription that has been successfully utilized by the Mayor's Office of Housing and their grantees for several years.

Regular

12/31/17

4107-12/13

Public Utilities Commission

$8,000,000

The list of qualified as-needed firms will provide creative, innovative and engaging communication tools and services to support the communication needs of the Sewer System Improvement Program, a 20-year, multibillion dollar citywide investment upgrading our aging sewer infrastructure. The SSIP will ensure San Francisco has a reliable and seismically sage sewer system now and for generations to come.

Regular

12/31/21

4108-12/13

Dept. of Technology

$8,000,000

Contractor will provide services to monitor and administer Avaya telephone switches and telecom networks used by all City departments. These 24x7 services include: (1) Network fault management support; (2) Product management performance analysis; (3) PBX traffic and system analysis; (4) Network administration, engineering and consultant support; (5) Network routing software design and administration support, (6) Network translation implementation, and (7) System management.

Regular

6/30/17

3062-11/12

Child Support Services

Current Approved Amount

$28,500

Increase Amount Requested

$28,500

New Total Amount Requested

$57,000

Contractor will provide genetic testing services used to establish or exclude paternity, which is required to establish paternity judgment and child support orders.

Modi-

fication

5/31/14

3066-10/11

Child Support Services

Current Approved Amount

$50,000

Increase Amount Requested

$10,000

New Total Amount Requested

$60,000

Contractor will provide legal service of process for the City and County of San Francisco Department of Child Support Services. Service of Process is a legally required component of the legal services offered by the Child Support Enforcement Program. The enforcement program requires the Department to legally establish parentage and support, recover public assistance funds and enforce child support orders. Many legal documents must be personally served on the parties. The Contractor is required to make a minimum of three (3) service attempts at each of the addresses provided in the service packet unless the document is either served or the address for service is verified as invalid prior to the third attempt. All services must be according to California Law and San Francisco County Local Court Rules. This legal service of process is the only mean to assure a non-custodial parent's appearance in court and reasonable collection of funds as required by the letter of the law.

Modi-

fication

11/30/13

4062-10/11

Arts Commission

Current Approved Amount

$5,000,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$9,000,000$

Contracts for multiple artists to design, fabricate, transport and consult during installation of artworks in a variety of media for the Central Subway Project, a new city transit capital improvement project. There are four stations with multiple public art projects at each station.

Modi-

fication

12/31/20

4075-09/10

Public Works

Current Approved Amount

$6,000,000

Increase Amount Requested

$3,600,000

New Total Amount Requested

$9,600,000

Perform as-needed environmental assessments and planning studies to assist in the completion of capital improvement projects; negotiate with regulatory agencies; and prepare environmental, risk assessments and planning reports.  The Department of Public Works (DPW) had previously awarded six (6) as needed contracts of $800,000 each, and intends to award six (6) additional contracts of $600,000 each for five (5) years.

Modi-

fication

12/31/19

Speakers:

David Scott and Tyrone Jue, Public Utilities Commission, spoke on PSC# 4107-12/13.

Jennifer Lovvorn, Arts Commission, spoke on PSC# 4062-10/11.

Action:

1)     Approved PSC# 4107-12/13 on the condition that the PUC report back to the Civil Service Commission after five years with an update on the contract.  (Vote of 3 to 0)

2)     Approved PSC# 4062-10/11 on the condition that the Arts Commission report back to the Civil Service Commission after four years with an update on the status of the contract.  (Vote of 3 to 0)

3)     Approved PSC# 4075-09/10 on the condition that the Department of Public Works report back to the Civil Service Commission after three years with an update on the status of the contract.  (Vote of 3 to 0)

4)     Adopted the report; Approved the remainder of the requests for proposed personal services contracts (PSC#s 4105-12/13, 4106-12/13, 4108-12/13, 3062-11/12 and 3066-10/11).  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4038-11/12

Dept. of Technology

Current Approved Amount

$518,045

Increase Amount Requested

$2,000,000

New Total Amount Requested

$2,518,045

Phase I of this project will create a new digital video infrastructure that will operate in tandem with the old analog system until Phase II of the project is completed. Phase I includes equipment installation, integration and commissioning of two new control rooms located at SFGovTV’s production facility in room 92 of City Hall. The new control rooms will be equipped with new digital audio and video equipment. Phase I also includes the installation of a new digital video routing switcher, a new Master Control center, video server, automation and the relocation of equipment currently located in room 92 to room 93. The source signals from the City Hall hearing rooms will not be replaced until Phase II, so the system installed during Phase I includes several analog/digital convertors to bridge the old and new equipment.

Modi-

fication

9/30/14

March 4, 2013:

Continued PSC # 4038-11/12 after the department has re-posted the contract to reflect the correct ending date.

Speakers:

Jack Chin, Department of Technology

Action:

Adopted the report; Approved the request for Proposed Personal Services Contract #4038-11/12.  Notified the Office of the Controller and the Office of Contract Administration.
(Vote of 3 to 0)

0029-13-4

Appeal by Aissa El Allali of the rejection of his application for the 9102 Transit Car Cleaner Examination.  (Item No. 11)

Speakers:

Clare Leung, SF Municipal Transportation Agency

Robert Castellanos, SF Municipal Transportation Agency

Aissa El Allali, Appellant

Action:

Adopted the report.  Denied the appeal of Aissa El Allali.
(Vote of 3 to 0)

0088-13-5

Proposed Adoption of Rule Amendments to Civil Service Commission Rule Volume IV – New Pilot Rule 411A Position-Based Testing for MTA Service-Critical Employees.  (Item No. 12)

March 18, 2013:

Accepted the Executive Officer’s report; Directed the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions.

Speakers:

Derek Kim, SF Municipal Transportation Agency

Action:

Accepted the report.  Adopted the changes to Civil Service Commission Rules Volume IV – New Pilot Rule 411A – Position Based Testing for MTA Service-Critical Employees.  (Vote of 3 to 0)

0135-13-3

Annual Adjustment (5^th year of 5-year cycle) of Salary for Member, Board of Supervisors in accordance with Civil Service Commission Action of May 4, 2009; and Salaries (2^nd year of 5-year cycle) for Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) in accordance with Charter Section A8.409-1 for Fiscal Year 2013-14.  (Item No. 13)

Speakers:

Luz Morganti, Civil Service Commission

Action:        

Accepted the report.  Certified the salary of Member, Board of Supervisors in accordance with Charter Section 2.100, and the salaries of Elected Officials in accordance with Charter Section A8.409-1, for timely transmittal to the Controller for inclusion in the FY 2013-14 budget.  (Vote of  3 to 0)

0136-13-3

Annual Certification of Benefits for Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) and Members of the Board of Supervisors for Fiscal Year 2013-14 of the City and County of San Francisco in accordance with Charter Section A8-409-1. (Item No. 14)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report.  Certified the benefits of Elected Officials and Member, Board of Supervisors for Fiscal Year 2013-14 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executives’ Association (MEA) in effect on July 1, 2013.  (Vote of 3 to 0)

Public comment on all matters pertaining to Items #16 through #22.  (Item No. 15)

None.

Vote on whether to hold agenda Item #19 in Closed Session—Action Item.  (Item No. 16)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))

Speakers:

None.

Action:

The Commission voted to conduct Item # 19 in Closed Session.
(Vote of 3 to 0)

Vote on whether to hold agenda Item #20 in Closed Session—Action Item.  (Item No. 17)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))

Speakers:

None.

Action:

The Commission voted to conduct Item # 20 in Closed Session.
(Vote of 3 to 0)

Vote on whether to hold agenda Item #21 in Closed Session—Action Item.  (Item No. 18)

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))

Speakers:

None.

Action:

The Commission voted to conduct Item # 21 in Closed Session.
(Vote of 3 to 0)

The Closed Session started at 2:57 p.m. in City Hall, Room 400.

0015-13-7

Closed Session – Appeal of the Human Resources Director’s Determination on Future Employability with the City and County of San Francisco of a Former Peace Officer of the City and County of San Francisco.  (Item No. 19)

The following individuals were present for Item #19.

Kate Favetti, President, Civil Service Commission

Mary Y. Jung, Commissioner, Civil Service Commission

E. Dennis Normandy, Commissioner, Civil Service Commission

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Lizzette Henríquez, Civil Service Commission

Alice Villagomez, San Francisco Police Department

Ashley Worsham, San Francisco Police Department

Appellant

0071-09-7

Closed Session – Appeal of the Human Resources Director’s Determination on Future Employability with the City and County of San Francisco of a Former Peace Officer of the City and County of San Francisco.  (Item No. 20)

The following individuals were present for Item #20.

Kate Favetti, President, Civil Service Commission

Mary Y. Jung, Commissioner, Civil Service Commission

E. Dennis Normandy, Commissioner, Civil Service Commission

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Lizzette Henríquez, Civil Service Commission

Alice Villagomez, San Francisco Police Department

Ashley Worsham, San Francisco Police Department

0039-06-6

Closed Session – Appeal of the Human Resources Director’s Determination of Insufficient Evidence to Sustain a Peace Officer’s Claim of Retaliation.
(Item No. 21)

The following individuals were present for Item #21.

Kate Favetti, President, Civil Service Commission

Mary Y. Jung, Commissioner, Civil Service Commission

E. Dennis Normandy, Commissioner, Civil Service Commission

Jennifer Johnston, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Lizzette Henríquez, Civil Service Commission

Linda Simon, Department of Human Resources

Mary Hao, Department of Human Resources

Freya Horne, Sheriff’s Department

Rafal Ofierski, City Attorney’s Office

Closed Session ended at 3:48 p.m.; the Civil Service Commission reconvened in Open Session at 3:50 p.m.  (Item No. 22)

a)

Vote to elect whether to disclose any or all discussions held on Item #19 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 3 to 0)

b)

Vote to elect whether to disclose any or all discussions held on Item #20 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 3 to 0)

c)

Vote to elect whether to disclose any or all discussions held on Item #21 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 3 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 23)

None.

ADJOURNMENT  (Item No. 24)

3:53 p.m.