August 05, 2013 Regular Meeting

CALL TO ORDER

2:02 p.m.

ROLL CALL

President Scott R. Heldfond

Present (Missed items #17, 19-21)

Vice President E. Dennis Normandy

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Gina Roccanova

Present

President Scott R. Helfond presided.  Vice President E. Dennis Normandy presided items #17, 19-21.

President Helfond welcomed Commissioner Douglas Chan and Commissioner Gina Roccanova to the Civil Service Commission.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of July 15, 2013

Action:

Adopted. (Vote of 3 to 0); Commissioner Chan and Commissioner Roccanova were not present at the July 15, 2013 meeting.

ANNOUNCEMENTS  (Item No. 4)

None.

Other announcements

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

None.

0208-13-8

Review of request for approval of proposed personal services contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4009-13/14

Sheriff

$56,875

Implementation of Compass software, including 8 hours of consulting services to customize software to meet the needs of the San Francisco Sheriff's Department (SFSD), installation and testing of Compass software, 14.5 hours spent training staff to use the risk/needs assessment module, and post installation software support.

Regular

1/1/14

4010-13/14

Arts Commission

$3,000,000

Contracts for multiple artists to design, fabricate, transport and/or consult during installation of artworks in a variety of media for the following multi-year Capital Improvement Projects which will be initiated in FY13/14: SFO Terminal 3, Oscar Park/Transbay Streetscape, Fire Stations 5 and 35, Moscone Convention Center-South, Phelan Loop Plaza, Art on Market Street Kiosk Poster Series, miscellaneous Recreation and Park Department projects, Public Utilities Commission South East Community Facility, and various other projects as they arise. The PSC amount is an estimate based on known project budgets and an average amount generated yearly by Art Enrichment Funds associated with Capital Improvement Projects.

Regular

6/30/14

4011-13/14

Public Works

$2,000,000

Consultants will perform a full range of highly specialized environmental services in conformance with the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) for the Better Market Street (BMS) Project, a project to improve pedestrian, transit, bicycle, and vehicular mode circulation, and activate the street by adding street life zones between Octavia Blvd and the Embarcadero (and possibly Mission Street between S. Van Ness Avenue to the Embarcadero). It is expected that a joint Environmental Impact Report (EIR)/Environmental Impact Statement (EIS) will be required. Consultants will conduct aesthetics/visual, air quality, biological resources, cultural resources, geology/soils, hazards and hazardous materials, land use and planning, noise, transportation and traffic, utilities and service systems and other analyses needed to support that analysis.

Regular

12/31/19

4081-09/10

Ethics Commission

Current Approved Amount

$270,000

Increase Amount Requested

$687,000

New Total Amount Requested

$957,000

The Ethics Commission currently contracts with a private vendor to provide an electronic filing system to file ethics forms and maintain its filing records databases. The forms include Fair Political Practices Commission (FPPC) and local campaign finance forms, statements of economic interests, sunshine declarations, lobbyist reports and campaign consultant reports. The Secretary of State’s approval is required for filing systems that submit electronic FPPC campaign finance forms and the Ethics Commission can only contract with vendors on the Secretary of State’s certified vendor list. FPPC approval is required for filing systems that submit electronic FPPC Statement of Economic Interests. The Ethics Commission requires a service that includes web-based filing software for filers, a back-office administration system, a database, and a search engine for on-line public disclosure. This system must be hosted by the vendor’s server infrastructure.

Modi-

fication

9/30/18

4009-11/12

Airport Commission

Current Approved Amount

$4,500,000

Increase Amount $Requested

4,000,000

New Total Amount Requested

$8,500,000

Construction Management (CM) team with design-build and specialty design experience at airports to manage the design and development of Bridging Contract Documents to be used in the solicitation of a Design-Build Consultant for the Terminal 3 Improvements Project. The CM team will manage the construction of the building expansion and remodel, expansion and activation of TSA’s passenger security checkpoint through a Construction Phasing Plan to reduce the interruptions to operations. Activation and simulation of frontal gates, terminal systems and checkpoint.

Modi-

fication

8/1/16

4092-10/11

Public Utilities Commission

Current Approved Amount

$1,500,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$3,500,000

Provide emergency technical support 24-hours a day, maintenance and remote monitoring of the DCS software and hardware modules, software patches and upgrades, and phased equipment upgrades at the Southeast and Oceanside Plants. It also establishes a procedure to keep Wastewater Enterprise (WWE) systems up-to-date which will allow WWE to effectively manage the wastewater treatment systems. This modification is being requested to permit the City to negotiate a new contract that will extend the maintenance and phased upgrade services.

Modi-

fication

10/1/18

4200-06/07

Public Utilities Commission

Current Approved Amount

$4,000,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$8,000,000

Provide complete technical Security System Design, Integration, Estimates, and Construction Management Services for the SFPUC's security and for the Capital Improvement and Repair and Readiness Programs.

Modi-

fication

11/1/16

4005-11/12

Municipal Transportation Agency

Current Approved Amount

$6,000,000

Increase Amount Requested

$0

New Total Amount Requested

$6,000,000

The scope of this project to furnish and install video surveillance systems on 358 buses, plus an option on up to 613 additional vehicle, including but not limited to cameras, digital video recorders (DVR's), WI-FI networks on three bus yards complete with servers, computers and software interface package that will enable SFMTA personnel to view, download and store the captured video images wirelessly and view them in real-time or through the internet. The new system will replace the existing cameras and DVR's. The Contractor shall supply all engineering, design calculations, detailed drawings, labor, tools, materials, equipment, software interface package and other related technical documentation needed to install the systems in the buses and all wayside equipment in the yards. The Contractor shall provide training to all designated SMTA personnel in the proper use, operation and maintenance of the new video surveillance system.

Modi-

fication

8/14/16

4095-08/09

Public Works

Current Approved Amount

17,640,598

Increase Amount Requested

$3,320,600

New Total Amount Requested

$20,961,198

The A/E Team shall deliver architectural and engineering planning, design, and construction support services for the complete, new, $168.5M Public Safety Building. The A/E Team shall be primarily for the core and shell. The Executive Architect shall integrate the work of the A/E Team with City A/E Staff, who, to the extent they are available, shall be responsible for planning, design, and construction support services for interior tenant improvements and landscape architecture.

Modi-

fication

11/30/15

0208-13-8 (continued)

Speakers:

Jennifer Lovvorn and Susan Pontious, Arts Commission spoke on PSC #4010-13/14.

Johanna Wong and David Scott, Public Utilities Commission spoke on PSC# 4200-06/07.

Action:

1) PSC #4010-13/14 approved with the condition that section 4A is amended and submitted to the Department of Human Resources and the Civil Service Commission.

2) Adopted the report; Approved the remaining proposed personal services contracts.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0207-13-3

Survey of Monthly Rates Paid to Police Officers and Firefighters in all Cities of 350,000 or more in the State of California.  (Item No. 8)

Speakers:

None.

Action:

Adopted the report; Transmit Rate to the Retirement System in Accordance with Charter Section A8.590-1- A.590-7; Provide Report to the Board of Supervisors. (Vote of 5 to 0)

0210-13-1

Bi-Annual Summary of Future Employment Restriction Placed by the Municipal Transportation Agency.  (Item No. 9)

Speakers:

None.

Action:

Adopted the Report. (Vote of 5 to 0)

0211-13-2

Request to Grant Permanent Civil Service Status to Theresa D. Ray and Ann E. Murthil, Temporary Civil Service in Class 2910 Social Worker at the Human Services Agency upon Completion of the Applicable Probationary Period.  (Item No. 10)

Speakers:

Theresa D. Ray, Employee

Action:

Adopted the report.  Grant Permanent Civil Service Status to Theresa D. Ray and Ann E. Murthil effective the date of their status grant, following the completion of the requisite probationary period.  (Vote of 5 to 0)

0212-13-8

Request to Grant Permanent Civil Service Status to Licinia McMorrow, Temporary Civil Service 1824 Principal Administrative Analyst at the Municipal Transportation Agency Upon Completion of the Applicable Probationary Period.  (Item No. 11)

Speakers:

Derek Kim, Municipal Transportation Agency

Action:

Adopted the report. (Vote of 5 to 0)

0160-13-6

Appeal By Keith Baraka of the Human Resources Director’s Determination that his Allegations were Insufficient to Raise Inferences of Harassment/ Hostile Work Environment Based on Race and Sexual Orientation or Retaliation.  (Item No. 12)

July 1, 2013

Postponed to the meeting of August 5, 2013 at the request of Mr. Baraka. 

Speakers:

Matthew Valdez, Department of Human Resources

Jesusa Bushong, San Francisco Fire Department

Keith Baraka, Appellant

Action:

Adopted the report. Uphold the Human Resources Director’s decision to deny the appeal of Mr. Keith Baraka. (Vote of 5 to 0)

Note:

Commissioner Roccanova disclosed that when she worked at the City Attorney’s Office and represented the San Francisco Fire Department she handled a disciplinary matter which involved Mr. Baraka as an employee on the other side. She did not believe it was necessary grounds for recusal but wanted to make the disclosure.

0209-13-8

Progress Report From the General Services Agency and Office of Labor Standards Enforcement regarding PSC # 4057-12-13.  (Item No. 13)

Speakers:

Donna Levitt, Office of Labor Standards

Ging Louie, IFPTE Local 21

Action:

Adopted the report.  (Vote of 5 to 0)

CLOSED SESSION AGENDA

Public comment on all matters pertaining to Items #14 through #18.  (Item No. 14)

None.

Vote on whether to hold agenda Item #17 in Closed Session—Action Item.  (Item No. 15) Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b) ; Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))

Speakers:

None.

Action:

The Commission voted to conduct Item #17 in Closed Session.

(Vote of 5 to 0)

Vote on whether to hold agenda item #18 in Closed Session – Action Item.
Basis for Closed Session: – Personnel Matter (Gov. Code § 54957(b)(1), Admin Code § 67.10(b) (Item No. 16)

Speakers:

None.

Action:

The Commission voted to conduct Item #18 in Closed Session.

(Vote of 5 to 0)

The Closed Session started at 3:12 p.m. in City Hall, Room 400.

0213-13-7

Closed Session – Request to lift the waiver on Future Employment Restrictions of a Former Peace Officer with a City and County of San Francisco Department. 
(Item No. 17)

The following individuals were present for Item # 17:

E. Dennis Normandy, Vice President, Civil Service Commission

Gina Roccanova, Commissioner, Civil Service Commission

Kate Favetti, Commissioner, Civil Service Commission

Douglas Chan, Commissioner, Civil Service Commission

Sallie Gibson, City Attorney’s Office

Sandra Eng, Civil Service Commission

Lizzette Henríquez, Civil Service Commission

Jennifer Maglalang, Civil Service Commission

Dave Johnson, Department of Human Resources

Ashley Worsham, San Francisco Police Department

Tim Oberzeir, San Francisco Police Department

Mike Hinckley, Attorney

Appellant

0154-13-4

Appeal by Karina Ghor of her Background Disqualification for the 1044 IS Engineer Principal Position with the San Francisco Police Department.  (Item No. 18)

The following individuals were present for Item #18:

Scott Helfond, President, Civil Service Commission

E. Dennis Normandy, Vice President, Civil Service Commission

Gina Roccanova, Commissioner, Civil Service Commission

Kate Favetti, Commissioner, Civil Service Commission

Douglas Chan, Commissioner, Civil Service Commission

Sallie Gibson, City Attorney’s Office

Sandra Eng, Civil Service Commission

Lizzette Henríquez, Civil Service Commission

Jennifer Maglalang, Civil Service Commission

Andy Mazzanil, San Francisco Police Department

Walter Ware, San Francisco Police Department

Gary Barner, San Francisco Police Department

Nelson Darb, Counsel for Appellant

Karina Ghor, Appellant

Closed Session ended at 4:22 p.m.; the Civil Service Commission reconvened in Open Session at 4:23 p.m. (Item No. 19)

a)

Vote to elect whether to disclose any or all discussions held on Item #17 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 4 to 0)

b)

Vote to elect whether to disclose any or all discussions held on Item #18 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item

Speakers:

None.

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item  No. 20)

Commissioner Favetti requested a report from the San Francisco Fire Department on how the department forms employee groups to conduct a comprehensive outreach through the community and a report on how employees in the department are informed about the Americans with Disabilities Act (ADA) and ADA procedures.

ADJOURNMENT  (Item No. 21)

4:22 p.m.