A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

Order of Business

CALL TO ORDER & ROLL CALL

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES

ANNOUNCEMENTS

HUMAN RESOURCES DIRECTOR’S REPORT

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

CONSENT AGENDA

REGULAR AGENDA

SEPARATIONS AGENDA

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

ADJOURNMENT

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.    Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.    Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.    Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.    Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

H.    Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

January 7, 2013

2:00 p.m.

 

 

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Kate Favetti
	Vice President Scott R. Heldfond
	Commissioner Mary Y. Jung
	Commissioner E. Dennis Normandy
(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(3)	APPROVAL OF MINUTES – Action Item
	Regular Meeting of December 17, 2012
	Recommendation:	Adopt.
(4)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements

 

(5)	HUMAN RESOURCES DIRECTOR’S REPORT
(6)	EXECUTIVE OFFICER’S REPORT

 

 

 

 

 

 

 

 

 

 

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(7)	Review of request for approval of proposed personal services contracts.  (File No. 0001-13-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4055-12/13	Children, Youth & Families	$2,100,000	Vendor provides summer meals to citywide summer programs (June-August), for approximately 10 weeks each summer. (The exact length of the program schedule varies slightly, as it is based on the San Francisco Unified School District's summer vacation schedule.)	Regular	08/31/15
4056-12/13	Public Utilities Commission	$100,000	The SFPUC intends to award an agreement for $100,000 with a Micro-Local Business Enterprise (LBE) Structural Engineering firm on an as-needed basis to provide review of structural analysis and design, and/or assist in structural analysis and design of building projects.	Regular	12/31/17
4057-12/13	General Services Agency	$1,500,000	The contractor will develop and implement an expanded employee outreach and education program on the City's labor laws. Primary activities include: community outreach, employee workshops and trainings, and counseling and referral services. The program will be conducted in as many languages as possible with an emphasis on immigrant and low-income communities.	Regular	02/01/16
4058-12/13	Public Works	$225,000	Consultant shall conduct three hundred and seventy-six street and sidewalk evaluations per year for a three year period. The evaluations will take place at ninety four random commercial locations and ninety four random residential locations bi-annually. The evaluations shall be based on the twenty-one quantifiable standards rated in five different street and sidewalk categories which were established by the joint efforts of the Controller's Office and the Department of Public Works as a result of Proposition C.	Regular	03/01/16
4039-06/07	Board of Supervisors	Current Approved Amount $325,000 Increase Amount Requested $0 New Total Amount Requested $325,000	Acquisition, development and customization of legislative reporting software for the Board of Supervisors. The Legistar system tracks the legislation of the City. It tracks legislative actions from agenda creation through final action. The Clerk of the Board staff use this software as part of their daily activities to create agendas, minutes, generate reports and staff committee and board meetings. The public facing side of the system allows interested parties to search for meetings and legislation on the BOS website.  The system is currently in use by the department.	Modi- fication	03/31/13
3087-09/10	Airport Commission	Current Approved Amount $50,000 Increase Amount Requested $30,000 New Total Amount Requested $80,000	As-needed background investigative services for safety-sensitive classifications at San Francisco International Airport (SFO) during the pre-employment hiring process. The Airport experienced highly than usual usage during the first two years of this contract, necessitating the increase.	Modi- fication	06/30/15
2000-03/04	Public Health	Current Approved Amount $127,000,000 Increase Amount Requested $130,000,000 New Total Amount Requested $257,000,000	Contractor and partner agencies will work together to provide housing services and direct access to housing services including management services for chronically homeless adults, and by HIV/AIDS in San Francisco. Contractor will be responsible management and/or support services at various multi-unit targeted neighborhoods. This PSC reflects grant funds for agencies and recent RFP terms. All services were approved solicitation process of an approved Sole Source.	Modi- fication	06/30/21

 

Recommendation:

Adopt the report; Approve request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(8)	Appeal by Larry Engstrom of the Human Resources Director’s finding of insufficient evidence to sustain his charge of retaliation, EEO File #1614.  (File No. 0077-12-6) – Action Item
	Recommendation:	Postpone to the meeting of February 4, 2013 at the request of the Human Services Agency.
(9)	Appeal of Final Classification Action amending the job specifications for 9240 Airport Electrician, 9241 Airport Electrician Supervisor and 9242 Head Airport Electrician.  (File No. 0473-12-2) – Action Item
	Recommendation:	Postpone to the meeting of February 4, 2013 at the request of Peter Saltzman, attorney for the Appellant.

 

 

 

 

 

 

 

 

 

REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(10)	Secondary Criteria for H-32 Captain Selection Processes.   (File No. 0002-13-5) – Action Item
	Recommendation:	Approve the proposed Secondary Criteria for H-32 Captain Selection Processes.
(11)	Request by Gregory Gamarra to lift the ban on his future employment restrictions with the Department of Public Works.   (File No. 0003-13-7) – Action Item
	Recommendation:	Accept the Department of Human Resources’ recommendation.  Approve the request by Gregory Gamarra to lift the ban on his future employment restrictions with the Department of Public Works.

 

(12)	Appeal by Michelle Guiral of the Human Resources Director’s determination of insufficient evidence to sustain her complaint of sexual harassment.   (File No. 0437-12-4) – Action Item
	Recommendation:	Adopt the report.  Sustain the decision of the Human Resources Director. Deny the appeal by Michelle Guiral.

 

(13)	Update on the Fiscal Years 2013-14 and 2014-15 Civil Service Commission Budget Request.   (File No. 0485-12-1) – Action Item
	December 17, 2012:	Directed Commission staff to: prepare Fiscal Years 2013-14 and 2014-15 Budget Request at current service and staff levels; continue to negotiate amounts; present Budget Request at the Commission meeting of January 7, 2013; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2013-14 and 2014-15 Budget Request to the Controller and the Office of the Mayor by February 21, 2013.
	Recommendation:	Direct the Executive Officer to: continue to negotiate with the Office of the Mayor and the Controller to ensure that there is sufficient funding for the Civil Service Commission to continue its Charter mandated functions; finalize the Fiscal Years 2013-15 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2013-15 Budget Request to the Controller and the Mayor by February 21, 2013.
(14)	Request to Revise Civil Service Rule Series 020 – Leaves of Absence.   (File No. 0004-13-5) – Action Item
	Recommendation:	Accept the Executive Officer’s report; Direct the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions.
(15)	Proposed Revision to Civil Service Rule Series 010 – Examination Announcements and Applicants.   (File No. 0005-13-5) – Action Item
	Recommendation:	Accept the Executive Officer’s report; Direct the Executive Officer to post the proposed revisions for adoption following meet and confer with the City’s labor unions.
SEPARATIONS AGENDA

 

(16)           Appeal of the Human Resources Director's determination on future employability with the City and County of San Francisco of a
              former  peace officer of the City and County of San Francisco.  (File No. 0209-12-7) – Action Item

 

                a.        Public comment on all matters pertaining to this agenda item #16. 

 

                b.        Vote on whether to hold this agenda item #16 in Closed Session – Action Item

 

                c.         Closed Session Pursuant to San Francisco Administrative Code Section 67.10 (b), California Government Code Section
                            54957 (b)(1) and California Penal Code Section 832.7.  Determination on future employability with the City and County 
                            of San Francisco of a former peace officer of the City and County of San Francisco. – Action Item

 

                            Case # 0209-12-7, Appeal of the Human Resources Director's determination on future employability with the City and 
                            County of San Francisco.  (File No. 0209-12-7) – Action Item

 

                            Recommendation:  No future employment with the City and County of San Francisco.

 

                d.         Reconvene in Open Session.   Vote to elect whether to disclose any or all discussions held on Item #16 in closed session 
                            (San Francisco Administrative Code Section 67.12 (a)) – Action Item

 

(17)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(18)	ADJOURNMENT