July 01, 2013 Regular Meeting
A G E N D A Amended Regular Meeting July 1, 2013
2:00 p.m. ROOM 400, CITY HALL 1 Dr. Carlton B. Goodlett Place A request to hear an item after 5:00 p.m. should be directed to the Executive Order of Business
CALL TO ORDER & ROLL CALL REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA APPROVAL OF MINUTES ANNOUNCEMENTS HUMAN RESOURCES DIRECTOR’S REPORT EXECUTIVE OFFICER’S REPORT RATIFICATION AGENDA CONSENT AGENDA REGULAR AGENDA CLOSED SESSION AGENDA COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS ADJOURNMENT The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. B. Policy Requiring Written Reports It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared. C. Policy on Written Submissions by Appellants All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection. D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission E. Policy and Procedure on Hearing Items Out of Order Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties. F. Procedure for Commission Hearings All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements. If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes. For items on the Separations Agenda, presentation by the department followed by the employee or employee’s The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side. G. Policy on Audio Recording of Commission Meetings As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/. H. Speaking before the Civil Service Commission Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended. I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices. Information on Disability Access The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue. The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible. Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals. Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, San Francisco Lobbyist Ordinance Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to Materials Distributed to Commissioners After Distribution of Agenda Packet If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco Civil Service Commission
Agenda for Regular Meeting July 1, 2013 2:00 p.m.
ITEM NO. (1) CALL TO ORDER AND ROLL CALL President Scott R. Heldfond Vice President E. Dennis Normandy Commissioner Kate Favetti Commissioner Mary Y. Jung (2) REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (3) APPROVAL OF MINUTES – Action Item Regular Meeting of June 17, 2013 Recommendation: Adopt. (4) ANNOUNCEMENTS Announcement of changes to the agenda Other announcements (5) HUMAN RESOURCES DIRECTOR’S REPORT
(6) EXECUTIVE OFFICER’S REPORT
RATIFICATION AGENDA All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(7) Review of request for approval of proposed personal services contracts.
PSC# Department Amount Type of Service Type of Approval Duration 4000-13/14 Airport Commission $450,000 Veterinary care services for at approximately 14 canine members of the K9 Union of the San Francisco Police Dept. Airport Bureau. Care will include as-needed examinations, disease prevention programs, diet and weight management services, medications, and treatments as necessary for various conditions and illnesses. Regular 6/30/2018 4001-13/14 Airport Commission $900,000 The contractor will provide specialized customer service training to all members of the airport community via facilitated guest service enhancement sessions on site. The contractor will design and deliver workshops intended for single airport tenant employee groups and for mixed sessions, consisting of multiple tenant participants. Vendor will also write a customer service introductory script for use in computer-based learning sessions that will be required by SFO of all new employees within the airport. Regular 12/31/2018 4002-13/14 Airport Commission $1,500,000 The Airport has an ongoing need for hardware and software support which must be provided by a Lenel OnGuard trained and certified vendor. The Lenel OnGuard Access Control System provides measures for controlling access to the secured areas of the Airport, as required by Transportation Security Regulation Part 1542 (http://www.tsa.gov/stakeholders/subchapter-c-civil-aviation-security) through card readers, door locks and sensors. Due to the complexities of the system and consequence of error, the manufacturer does not grant this certification to its end users, but rather certifies third parties as Lenel certified vendors to perform the work. Regular 12/31/2018 4003-13/14 Art Commission $76,000 Artist or artist team will design and fabricate a ceramic tile mosaic for the Vermont Street Stairs Public Art Project. Regular 12/31/2014 4004-13/14 Fire Department $1,250,000 Contractor provides clinical quality assurance services for Fire Department Emergency Medical Services (EMS) and the Department of Emergency Management (DEM). Regular 12/31/2013 4005-13/14 Public Utilities Commission $3,500,000 Contractor to provide staff, equipment and services to complete monitoring of vegetation restoration of Water System Improvement Program (WSIP) Construction Sites to support the SFPUC's permit compliance. Perform field work including vegetation transect surveys, invasive species identification, photo documentation, and field training for Contractors; perform management tasks including recommendations for remedial actions needed to meet restoration success criteria, Quality Assurance/Quality Control of Contractor work, schedule and budget management, and regular correspondence with the SFPUC; develop tools for data collection and communicating required actions (i.e., forms and checklist); and prepare annual monitoring reports including supporting photos, figures, and maps. Regular 11/26/2020 3001-12/13 Office of Economic and Workforce Development Current Approved Amount $49,000 Increase Amount Requested $110,000 New Total Amount Requested $159,000 The Office of Economic and Workforce Development (OEWD) received a training cost reimbursement grant from the California Employment Training Panel (ETP). In order for OEWD to be reimbursed for its training cost, training information and data need to be reported to Employment Development Department (EDD) on a monthly basis. Steve Duscha Advisories is responsible for submission of all data collected, through ETP's online system. This service is essential services to OEWD being reimbursed. Modi-fication 12/31/2015 3036-11/12 Art Commission Current Approved Amount $100,000 Increase Amount Requested $50,000 New Total Amount Requested $150,000 A Bay Area consultant who specializes in coordinating multiple City, state and federal requirements for the construction of culturally based renovations and construction, will serve in a critical advisory capacity to assist with the management of a renovation project at Bayview Opera House located at 4705 Third Street. This work entails working with and maintaining relationships, as well as coordinating efforts with other city agencies, principally with the Department of Public Works, San Francisco Municipal Transit Agency, Mayor’s Office of Disability, Department of Real Estate, and others. This will also include coordinating with the Bayview Opera House tenant organization and its board, the San Francisco Architectural Heritage Foundation and other neighborhood groups. The consultant will advise on preservation requirements, programmatic use of a cultural facility, coordinate multiple high visibility restoration projects and help to improve project efficiency and coordination. Modi- fication 6/30/2014 3062-10/11 Municipal Transportation Agency Current Approved Amount $46,500 Increase Amount Requested $53,500 New Total Amount Requested $100,000 The consultant will facilitate the formation of an Independent Review Panel (IRP) to review and evaluate aspects of the Central Subway (Program) tunneling program impact on the Bay Area Rapid Transit District (BART) facilities within the zone of influence. The IRP will review contract documents and provide expertise, advice and consultation as to tunneling design and the construction performance of the contractor. Modi- fication 3/31/2015 3041-11/12 Board of Appeals Current Approved Amount $32,000 Increase Amount Requested $25,000 New Total Amount Requested $57,000 Research names and addresses of property owners and occupants within 150 feet of properties subject to appeals filed at the Board of Appeals; format information on mailing labels; create and deliver map (to scale), list and three sets of mailing labels to Board. Department's need for these services is ongoing. Additional funding necessary for second one-year extension. Modi- fication 6/30/2014
Recommendation: Adopt the report; Approve the request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration.
CONSENT AGENDA All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. (8) Secondary Criteria for H-4 Inspector, Selection Processes. (File No. 0189-13-5) Recommendation: Approve proposed Secondary Criteria.
REGULAR AGENDA Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
(9) Review of request for approval of proposed personal services contract number 4004-12/13 from the Arts Commission. (File No. 0183-13-8) - Action Item
PSC# Department Amount Type of Service Type of Approval Duration 4004-12/13 Art Commission Current Approved Amount $330,000 Increase Amount Requested $70,000 New Total Amount Requested $400,000 Nine Writer Corps Artists-in-Residence will conduct creative writing classes with youth in need at up to 20 sites in San Francisco. Artists-in-Residence will serve youth who may be educationally disadvantaged, recently immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach youth to increase their learning, writing and public speaking skills. Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in- Residence will work for 10-1/2 months from August to June. Modi- fication 6/30/14
June 3, 2013: Postponed PSC 4004-12/13 to the meeting of June 17, 2013, after Department notifies IFPTE Local 21.
June 17, 2013: Postpone to the meeting of July 1, 2013 at the request of the Art Commission.
Recommendation: Adopt the report; Approve the request for proposed personal services contracts. Notify the Office of the Controller and the Office of Contract Administration.
(10) Consideration of Angela Heyward’s request to Return to the Redevelopment Agency Only Priority Eligible List. (File No. 0167-13-11) – Action Item
June 17, 2013: Considered report. Calendar Angela Heyward’s request to return to the Redevelopment Agency Priority Eligible List for reconsideration, for the meeting of July 1, 2013.
Recommendation: Open for discussion.
(11) Appeal by Keith Baraka of the Human Resources Director’s determination that his allegations were insufficient to raise inferences of harassment/ hostile work environment based on race and sexual orientation or retaliation. (File No. 0160-13-6) - Action Item
Recommendation: Adopt the report and deny Keith Baraka’s appeal. CLOSED SESSION AGENDA
(12) Public comment on all matters pertaining to Items #13 through #15. (13) Vote on whether to hold agenda Item #14 in Closed Session—Action Item. Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§ 832.5, 832.7, 832.8))
(14) Closed Session – Appeal of the Human Resources Director’s Determination of Insufficient Evidence to Sustain a Peace Officer’s Claim of Harassment/Hostile Work Environment Based on Race, Sex, Age and Retaliation. (File No. 0155-13-6) – Action Item
(15) Reconvene in Open Session.
a) Vote to elect whether to disclose any or all discussions held on Item #14 in Closed Session (San Francisco Administrative Code Section 67.12 (a)) – Action Item
(16) COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (17) ADJOURNMENT
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Andrea Ausberry, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
(File No. 0188-13-8) – Action Item
San Francisco, CA 94102.
