July 01, 2013 Regular Meeting

CALL TO ORDER

2:00 p.m.

ROLL CALL

President Scott R. Heldfond

Present

Vice President E. Dennis Normandy

Present

Commissioner Kate Favetti

Present

Commissioner Mary Y. Jung

Present

President Scott R. Heldfond presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

Kevin Hughes, Local 6, spoke about the transferred funding from a Class 9242 Airport Electrician Head position to a Class 0931 Manager III position. The minimum qualifications for the 0931 Manager III at the Airport align with other 0931 Manager III positions in the City and also square with what the airport stated in managing a 13 million budget and 77 FTE.  Local 6 had concerns how suddenly the position does not require a degree with major coursework in engineering, business administration, and public administration.

Gabriela Cardona, former Redevelopment Agency employee inquiring about a status report on the holdover roster and eligible list for Architectural Associate.

Phil Trujillo, Attorney for appellant in Item 14.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of June 17, 2013

Action:

Adopted.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

Other announcements.  None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Update on the Request to Fill hiring procedures.  Also reported that City Government has not been affected due to BART strike.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

None.

0188-13-8

Review of request for approval of proposed personal services contracts. 
(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4000-13/14

Airport Commission

$450,000

Veterinary care services for at approximately 14 canine members of the K9 Union of the San Francisco Police Dept. Airport Bureau. Care will include as-needed examinations, disease prevention  programs, diet and weight management services, medications, and treatments as necessary for various conditions and illnesses.

Regular

6/30/2018

4001-13/14

Airport Commission

$900,000

The contractor will provide specialized customer service training to all members of the airport community via facilitated guest service enhancement sessions on site. The contractor will design and deliver workshops intended for single airport tenant employee groups and for mixed sessions, consisting of multiple tenant participants. Vendor will also write a customer service introductory script for use in computer-based learning sessions that will be required by SFO of all new employees within the airport.

Regular

12/31/2018

4002-13/14

Airport Commission

$1,500,000

The Airport has an ongoing  need for hardware and software support which must be provided by a Lenel OnGuard trained and certified vendor. The Lenel OnGuard Access Control System provides measures for controlling access to the secured areas of the Airport, as required by Transportation Security Regulation Part 1542 (http://www.tsa.gov/stakeholders/subchapter-c-civil-aviation-security) through card readers, door locks and sensors. Due to the complexities of the system and consequence of error, the manufacturer does not grant this certification to its end users, but rather certifies third parties as Lenel certified vendors to perform the work.

Regular

12/31/2018

4003-13/14

Art Commission

$76,000

Artist or artist team will design and fabricate a ceramic tile mosaic for the Vermont Street Stairs Public Art Project.

Regular

12/31/2014

4004-13/14

Fire Department

$1,250,000

Contractor provides clinical quality assurance services for Fire Department Emergency Medical Services (EMS) and the Department of Emergency Management (DEM).

Regular

12/31/2013

4005-13/14

Public Utilities Commission

$3,500,000

Contractor to provide staff, equipment and services to complete monitoring of vegetation restoration of Water System Improvement Program (WSIP) Construction Sites to support the SFPUC's permit compliance.  Perform field work including vegetation transect surveys, invasive species identification, photo documentation, and field training for Contractors; perform management tasks including recommendations for remedial actions needed to meet restoration success criteria, Quality Assurance/Quality Control of Contractor work, schedule and budget management, and regular correspondence with the SFPUC; develop tools for data collection and communicating required actions (i.e., forms and checklist); and prepare annual monitoring reports including supporting photos, figures, and maps.

Regular

11/26/2020

3001-12/13

Office of Economic and Workforce Development

Current Approved Amount

$49,000

Increase Amount Requested

$110,000

New Total Amount Requested

$159,000

The Office of Economic and Workforce Development (OEWD) received a training cost reimbursement grant from the California Employment Training Panel (ETP). In order for OEWD to be reimbursed for its training cost, training information and data need to be reported  to Employment Development Department (EDD) on a monthly basis. Steve Duscha Advisories is responsible for submission of all data collected, through ETP's online system. This service is essential services to OEWD being reimbursed.

Modi-fication

12/31/2015

3036-11/12

Art Commission

Current Approved Amount

$100,000

Increase Amount Requested

$50,000

New Total Amount Requested

$150,000

A Bay Area consultant who specializes in coordinating multiple City, state and federal requirements for the construction of culturally based renovations and construction, will serve in a critical advisory capacity to assist with the management of a renovation project at Bayview Opera House located at 4705 Third Street. This work entails working with and maintaining relationships, as well as coordinating efforts with other city agencies, principally with the Department of Public Works, San Francisco Municipal Transit Agency, Mayor’s Office of Disability, Department of Real Estate, and others. This will also include coordinating with the Bayview Opera House tenant organization and its board, the San Francisco Architectural Heritage Foundation and other neighborhood groups. The consultant will advise on preservation requirements, programmatic use of a cultural facility, coordinate multiple high visibility restoration projects and help to improve project efficiency and coordination.

Modi-

fication

6/30/2014

3062-10/11

Municipal Transportation Agency

Current Approved Amount

$46,500

Increase Amount Requested

$53,500

New Total Amount Requested

$100,000

The consultant will facilitate the formation of an Independent Review Panel (IRP) to review and evaluate aspects of the Central Subway (Program) tunneling program impact on the Bay Area Rapid Transit District (BART) facilities within the zone of influence. The IRP will review contract documents and provide expertise, advice and consultation as to tunneling design and the construction performance of the contractor.

Modi-

fication

3/31/2015

3041-11/12

Board of  Appeals

Current Approved Amount

$32,000

Increase Amount Requested

$25,000

New Total Amount Requested

$57,000

Research names and addresses of property owners and occupants within 150 feet of properties subject to appeals filed at the Board of Appeals; format information on mailing labels; create and deliver map (to scale), list and three sets of mailing labels to Board. Department's need for these services is ongoing. Additional funding necessary for second one-year extension.

Modi-

fication

6/30/2014

Speakers:

Cynthia Avakian, Airport Commission spoke on PSC #4001-13/14

Mark Corso, Fire Department spoke on PSC #4004-13/14

Jane Wang, Municipal Transportation Agency spoke on PSC #3062-10/11

Action:

1) Continued PSC #4001-13/14 to the meeting of July 15, 2013 to properly notify Municipal Executives Association.  (Vote of 4 to 0)

2) Continued PSC #4004-13/14 to the meeting of July 15, 2013 to clarify amount and duration of contract.  (Vote of 4 to 0)

3) Postponed PSC #4005-13-14 to the meeting of July 15, 2013 at the request of the Public Utilities Commission. (Vote of 4 to 0)

4) Adopt the report; Approve the request for all remaining contracts.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0189-13-5

Secondary Criteria for H-4 Inspector, Selection Processes.  (Item No. 8)

Action:

Approved proposed Secondary Criteria.  (Vote of 4 to 0)

0183-13-8

Review of request for approval of proposed personal services contract number 4004-12/13 from the Arts Commission.  (Item No. 9)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4004-12/13

Art Commission

Current Approved Amount

$330,000

Increase Amount Requested

$70,000

New Total Amount Requested

$400,000

Nine Writer Corps Artists-in-Residence will conduct creative writing classes with youth in need at up to 20 sites in San Francisco. Artists-in-Residence will serve youth who may be educationally disadvantaged, recently immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach youth to increase their learning, writing and public speaking skills.  Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in- Residence will work for 10-1/2 months from August to June.

Modi-

fication

6/30/14

June 3, 2013:

Postponed PSC 4004-12/13 to the meeting of June 17, 2013, after Department notifies IFPTE Local 21.  

June 17, 2013:

Postponed to the meeting of July 1, 2013 at the request of the Art Commission.

Action:

Adopted the report; Approve the request for proposed personal services contracts.  Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0167-13-11

Consideration of Angela Heyward’s request to Return to the Redevelopment Agency Only Priority Eligible List.  (Item No. 10)

June 17, 2013:

Considered report.  Calendar Angela Heyward’s request to return to the Redevelopment Agency Priority Eligible List for reconsideration for the meeting of July 1, 2013.

Action:

Return Angela Heyward to the Redevelopment Agency Only Priority Eligible List due to the unique situation of this individual’s appointments and be put under general waiver from the Public Utilities Commission and the Treasurer and Tax Collector’s Office.  (Vote of 4 to 0)

0160-13-6

Appeal by Keith Baraka of the Human Resources Director’s determination that his allegations were insufficient to raise inferences of harassment/ hostile work environment based on race and sexual orientation or retaliation.  (Item No. 11)

Action:

Postponed to the meeting of August 5, 2013 at the request of Mr. Baraka.  (Vote of 4 to 0)

Public comment on all matters pertaining to Items #13 through #15.  (Item No. 12)

None.

Vote on whether to hold agenda Item #14 in Closed Session—Action Item.

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))  (Item No. 13)

Action:

The Commission voted to conduct item #14 in closed session.  (Vote of 4 to 0)

0155-13-6

Closed Session – Appeal of the Human Resources Director’s Determination of Insufficient Evidence to Sustain a Peace Officer’s Claim of Harassment/Hostile Work Environment Based on Race, Sex, Age and Retaliation. (Item No. 14)

Closed session started at 2:53 p.m. in City Hall, Room 400.  The following were present:

Scott Heldfond, President, Civil Service Commission

E. Dennis Normandy, Vice President, Civil Service Commission

Kate Favetti, Commissioner, Civil Service Commission

Mary Jung, Commissioner, Civil Service Commission

Sallie Gibson, City Attorney

Sandra Eng, Civil Service Commission

Lizzette Henríquez, Civil Service Commission

Jennifer Maglalang, Civil Service Commission

Luz Morganti, Civil Service Commission

Micki Callahan, Department of Human Resources

Linda Simon, Department of Human Resources

Svetlana Vaksberg, Department of Human Resources

Phil Trujillo, Attorney for Appellant

Closed Session ended at 3:04 p.m.; the Civil Service Commission reconvened in Open Session at 3:05 p.m.

Vote to elect whether to disclose any or all discussions held on Item #14 in Closed Session (San Francisco Administrative Code Section 67.12 (a))  (Item No. 15)

Action:

The Commission voted not to disclose any or all discussions held in closed session.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 16)

None.

ADJOURNMENT  (Item No. 17)

3:07 p.m.